Essex County Council ICT Peripherals Contract

Essex County Council ICT Peripherals Contract

Essex County Council and partner organisations are looking for a single supplier to supply a range of ICT Peripheral equipment.

United Kingdom-Chelmsford: Peripheral equipment

2017/S 058-107990

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Essex County Council
PO Box 4
Chelmsford
CM1 1LX
United Kingdom
Contact person: Kate Fabricant
Telephone: +44 3330136394
E-mail: kate.fabricant@essex.gov.uk
NUTS code: UKH33
Internet address(es):Main address: http://www.essex.gov.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.gov.uk/contracts-finder
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.essex.gov.uk/Business-Partners/Supplying-Council/Pages/Supplier-portal.aspx
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.essex.gov.uk/Business-Partners/Supplying-Council/Pages/Supplier-portal.aspx

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ICT Peripherals Contract.

Reference number: 0440

II.1.2)Main CPV code

30232000

II.1.3)Type of contract

Services

II.1.4)Short description:

Essex County Council and partner organisations are looking for a single supplier to supply a range of ICT Peripheral equipment. The successful supplier will provide a call-off arrangement via a core list and a catalogue discount. An Agreement term of 36 months is anticipated the successful bidder must ensure that the service is available to be commissioned by June 2017.

II.1.5)Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKH33

II.2.4)Description of the procurement:

A single supplier for the provision of ICT Peripherals as required ensuring best value and quality of goods for ECC and its service users. The successful supplier will provide our core list requirements and discount on any other items within their catalogue with the aim to:

— Simplify the ordering process for customers and fulfil delivery of orders quickly and within an agreed Service Level Agreement.

— Provide customer self-service of ‘IT approved’ items via an e-catalogue.

— Reduce the processing cost/burden within Information Services (quote, ordering, receipting, stores etc.) and minimize delays as a result.

— Continually benchmark against markets and provide and evidence of ongoing value for money on pricing and shipment.

— Establish a proactive and customer oriented relationship working collaboratively with ECC.

As part of the requirement ECC is seeking to obtain flexibility with regards to its ability to allow Public Sector partner organisations (including any future successor organisation(s) to the functions exercised by any such organisations) to utilise the benefits of the contract. These other public sector bodies include:

Full Members of the Essex Online Partnership:

Basildon Borough Council, Braintree District Council, Brentwood Borough Council, Castle Point Borough Council, Chelmsford City Council, Colchester Borough Council;

Essex Fire and Rescue, Essex Police, Harlow District Council, Maldon District Council;

Rochford District Council, Southend-on-Sea Borough Council, Tendring District Council, Thurrock Borough Council, Uttlesford District Council.

It is proposed that the Framework would be procured on terms which would allow access for other Public Sector organisations including but not limited to subsidiaries, LATVs, LATCs.

Unitary, Borough and District Councils, subsidiaries, LATVs and LATCs. — http://www.local.gov.uk/digital-councils/connect/a-z-councils-online,

Higher Education Institutes / Universities — http://www.education.gov.uk/edubase/home

NHS partners https://www.gov.uk/government/publications/nhs-foundation-trust-directory

CQC partners — http://www.cqc.org.uk/

Police Forces in the United Kingdom http://www.police.uk/

Fire and Rescue Services (including Scotland, Wales and Northern Ireland) http://www.fireservice.co.uk/information/ukfrs

These Contracting Bodies will be responsible for ordering of, and payment for, their own services.

The Portal will be used throughout the procurement process and all communications with ECC relating to this procurement exercise must be via the Negotiation Messaging Facility.

The tender documents will be available via the Portal from the Friday 24.3.2017. Please refer to the Essex County Council Website, Supplying the council, portal page for guidance documents on how to use the system.

To gain access to the portal please click on the following link: http://www.essex.gov.uk/Business-Partners/Supplying-Council/Pages/Supplier-portal.aspx

The link will take you to the Supplier portal page on the ECC webpage where there are 2 links.

A. Register for the iSupplier portal. There is also guidance on how to register here.

B. If you have already registered login here.

Below the 2 links are Bidders guidance on using the system.

Once in the system to find this negotiation please do the following:

1. Bidders will need to go to the main menu and select ECC Sourcing Supplier > Sourcing > Sourcing Home Page.

2. At the top of the page there is an option for ‘search open negotiations’ which should default to title. Bidders will need to put in the search box next to title the project number 0440 and select go for the system to search for the live negotiation.

3. The negotiation will appear at the bottom of the screen. Please click on the underlined negotiation number to go into the tender and attach yourself to the negotiation.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30 %
Price – Weighting: 70 %

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This contract will be a 2 years + 1 year term contract and may be subject to renewal at the end of the relevant period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

In accordance with Article 47 of Directive 2004/18/EC of the European Parliament and of the Council and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the SSQ which is available to bidders at the web address and portal address shown in section I.

Minimum level(s) of standards possibly required:

As set out in the SSQ which is available to bidders at the web address and portal address shown in section I.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

In accordance with Articles 48 to 50 of Directive 2004/18/EC of the European Parliament and of the Council and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the SSQ which is available to bidders at the web address shown in section I.

Minimum level(s) of standards possibly required:

As set out in the SSQ which is available to bidders at the web address and portal address shown in section I.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/05/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/05/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

24 months + 12 months.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

An indicative procurement timetable is set out in the SSQ. ECC reserves the right to amend timescales, and change the evaluation criteria if there are genuine omissions or mistakes. ECC also reserve the right to reduce the number of bidders selected to be invited to tender in the event that minimum standards and/or thresholds set out in the SSQ or Evaluation Methodology document are not met.

The estimated value indicated at II.2.6 is indicative only. No level of expenditure is guaranteed by ECC. The figures stated are an estimate of the potential value of all contracts that may be entered in to by ECC and the other organisations named as able to contract with the successful bidder during the contract period.

ECC reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. ECC will not be responsible for any costs incurred by potential suppliers (or any other person participating in the process) in relation to this procurement exercise including if the procurement exercise is cancelled. Each supplier shall be responsible for its own costs and expenses incurred in participating in this process.

Suppliers are advised that ECC is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR). If a supplier considers that any of the information supplied as part of this procurement exercise should not be disclosed because of its commercial sensitivity, confidentiality or otherwise,it must, when providing this information, clearly identify the specific information it does not wish to be disclosed and clearly specify the reasons for its sensitivity. ECC shall take such statements into consideration in the event that it receives a request pursuant to FOIA or EIR which relates to information provided by a supplier. However,if the information is requested ECC may be obliged under FOIA and/or EIR to disclose such information,irrespective of the supplier’s wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided by the supplier in its response.

VI.4)Procedures for review

VI.4.1)Review body

High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/03/2017

 

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