Essex County Council Leased Motor Tender

Essex County Council Leased Motor Tender

Provision and Placement of Lease Motor insurance to Essex County Council.

UK-Chelmsford: Motor vehicle insurance services

2013/S 013-017245

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Essex County Council
PO Box 4 County Hall
For the attention of: Karen Gooch
CM1 1JZ Chelmsford
UNITED KINGDOM
Telephone: +44 12455430247
E-mail: karen.gooch@essex.gov.uk.

Internet address(es):

General address of the contracting authority: http://www.essex.gov.uk

Further information can be obtained from: Gallagher Heath
Focal Point, 27-35 Fleet Street
For the attention of: Stephen Street
SN1 1RG Swindon
UNITED KINGDOM
Telephone: +44 1793468319
E-mail: ukpublicsector@ajg.com
Fax: +44 1793468838
Internet address: http://www.gallagherheath.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Gallagher Heath
Focal Point 27-35 Fleet Street
For the attention of: Stephen Street
SN1 1RG Swindon
UNITED KINGDOM
Telephone: +44 1793468319
E-mail: ukpublicsector@ajg.com
Fax: +44 1793468838
Internet address: http://www.gallagherheath.com

Tenders or requests to participate must be sent to: Gallagher Heath
Focal Point 27-35 Fleet Street
For the attention of: Stephen Street
SN1 1RG Swindon
UNITED KINGDOM
Telephone: +44 1793468319
E-mail: ukpublicsector@ajg.com
Fax: +44 1793468838
Internet address: http://www.gallagherheath.com

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Essex County Council Leased Motor Tender
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision and Placement of Lease Motor insurance to Essex County Council.
II.1.6)Common procurement vocabulary (CPV)

66514110

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: Range: between 3 and 5
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: FSA Registered Insurers only.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Current Financial rating (Standard & Poors equivalent), review of last 3 years Report and Accounts.
Minimum level(s) of standards possibly required: A Minimum financial rating of “A” from Standard & Poors, or an equivalent rating from another equivalent rating agency is required.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Details of service team and CVs of personal who will be involved in delivering the service.
Overview of Quality Systems in place;
Evidence of experience of providing insurance cover for the Public Sector or complex commercial organisations.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: This tender is open only to insurance companies regulated by the financial Services and Market Act 2000, Insurance Companies Act 1982 and any other statutory modifications thereof.
This competition does not include a requirement for insurance broking services and insurance brokers are not eligible to participate in the tender.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 198-325607 of 13.10.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 5.2.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
5.2.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
12.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Essex County Council
CM1 1JZ Chelmsford
UNITED KINGDOM
Telephone: +44 12455430247

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Essex County Council will incorporate a minimum 10 calender days standstill period at the point the information on the award of the contract is communicated to tenders. This period allows unsuccessful tenders to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has been provided a minimum 3 working days before the expiry of the standstill period. Such additional information should be from the address given in V!.4.1
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
14.1.2013

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