Essex County Council Packages of Care and Support for Children with a Disability

Essex County Council Packages of Care and Support for Children with a Disability

The 3 highest scoring bids to the tender response for each quadrant area (4 areas in total) will be awarded contracts and will form a ranked list for that quadrant. 

United Kingdom-Chelmsford: Health and social work services

2015/S 093-167333

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Essex County Council
County Hall, Market Road
Contact point(s): Procurement Services
For the attention of: Corinne Randall
CM1 1QH Chelmsford
UNITED KINGDOM
Telephone: +44 3330136267
E-mail: email2workspace-prod+ECC+WS481902972+pczd@ansmtp.ariba.com

Internet address(es):

General address of the contracting authority: http://www.essex.gov.uk

Address of the buyer profile: http://ecc.supplier.ariba.com

Electronic access to information: http://ecc.supplier.ariba.com

Electronic submission of tenders and requests to participate: http://ecc.supplier.ariba.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Packages of Care and Support for Children with a Disability (in the childs own home).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKH3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 2 800 000 GBP
Frequency and value of the contracts to be awarded: The 3 highest scoring bids to the tender response for each quadrant area (4 areas in total) will be awarded contracts and will form a ranked list for that quadrant. Individual care packages to be awarded as and when required, dependent on need and complexity. Individual packages will be referred to the highest tendered bidder in the first instance, and then passed to the second and third in the event that the first is unable to meet the requirement. Bidders should note that parental/user choice will take precedent over this stated process.

II.1.5)Short description of the contract or purchase(s)

This is a notice for social and specific services in accordance with Directive 2014/24/EU Article 74 — Health and Social Care Services.
Essex County Council is seeking a range of agencies that are able to support the delivery of care for children with a disability within their own home and in the community. Agencies will be required to allocate carers that support families to meet the care needs of Children and Young People age (0-25) with a range of disabilities and complexities.
A maximum of 3 contracts are available for each area of the County (Mid, North, South, West), and will operate as a ranked approved list for each area. Agencies will be required to provide sufficient numbers of carers, who are appropriately experienced, trained, qualified and supported to meet the full requirements of the specification which ranges from the provision of short term ‘light touch’ services that are able to be directly accessed by families without the need for a Social Care assessment, to awake night sitting services for highly complex children and young people, who will be referred by a Social Worker.
The contract will be for 3 years with a 1 year extension option at the Authority’s discretion, with annual contract reviews. The anticipated start date for these services is 1.9.2015.

II.1.6)Common procurement vocabulary (CPV)

85000000, 85310000, 85311300, 85312000, 85312120, 85312110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

A maximum of 3 contracts are available for each area of the County Mid (Braintree, Chelmsford, Maldon) North (Colchester, Tendring) South (Basildon, Castle Point, Rochford) West (Brentwood, Epping, Harlow, Uttlesford).
To provide individual packages to those children and young people with a disability either referred through Essex County Council Social Care Teams or via a Self Referral route.
The 3 highest scoring bids to the tender response for each quadrant area will be awarded contracts and will form a ranked list for that quadrant. Individual care packages shall be awarded as and when required, dependent on need and complexity. Individual packages will be referred to the highest tendered bidder in the first instance, and then passed to the second and third in the event that the first is unable to meet the requirement. Bidders should note that parental/user choice will take precedent over this stated process.
The contract shall be for 3 years with the option to extend for a further 1 year at the Authority’s discretion.
Estimated value excluding VAT:
Range: between 2 000 000 and 2 800 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Packages of Care and Support for Children with a Disability (in the childs own home)

1)Short description

Essex County Council is seeking a range of agencies that are able to support the delivery of care for children with a disability within their own home and in the community. Agencies will be required to allocate carers that support families to meet the care needs of Children and Young People age (0-25) with a range of disabilities and complexities.
A maximum of 3 contracts are available for North Essex and will operate as a ranked approved list for the area. Agencies will be required to provide sufficient numbers of carers, who are appropriately experienced, trained, qualified and supported to meet the full requirements of the specification which ranges from the provision of short term ‘light touch’ services that are able to be directly accessed by families without the need for a Social Care assessment, to awake night sitting services for highly complex children and young people, who will be referred by a Social Worker.
It is anticipated the contract will be for 3 years with a 1 year extension option at the Authority’s discretion and an annual contract reviews. The anticipated start date for these services is 1.9.2015.

2)Common procurement vocabulary (CPV)

85000000, 85310000, 85311300, 85312000, 85312120, 85312110

3)Quantity or scope

A maximum of 3 contracts are available for the North of the County (Colchester, Tendring).
To provide individual packages to those children and young people with a disability either referred through Essex County Council Social Care Teams or via a Self Referral route.
Estimated value excluding VAT:
Range: between 500 000 and 700 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Packages of Care and Support for Children with a Disability (in the childs own home)

1)Short description

Essex County Council is seeking a range of agencies that are able to support the delivery of care for children with a disability within their own home and in the community. Agencies will be required to allocate carers that support families to meet the care needs of Children and Young People age (0-25) with a range of disabilities and complexities.
A maximum of 3 contracts are available for Mid Essex and will operate as a ranked approved list for the area. Agencies will be required to provide sufficient numbers of carers, who are appropriately experienced, trained, qualified and supported to meet the full requirements of the specification which ranges from the provision of short term ‘light touch’ services that are able to be directly accessed by families without the need for a Social Care assessment, to awake night sitting services for highly complex children and young people, who will be referred by a Social Worker.
It is anticipated the contract will be for 3 years with a 1 year extension option at the Authority’s discretion and an annual contract reviews. The anticipated start date for these services is 1.9.2015.

2)Common procurement vocabulary (CPV)

85000000, 85310000, 85311300, 85312000, 85312120, 85312110

3)Quantity or scope

A maximum of 3 contracts are available for Mid Essex (Chelmsford, Braintree, Maldon).
To provide individual packages to those children and young people with a disability either referred through Essex County Council Social Care Teams or via a Self Referral route.
Estimated value excluding VAT:
Range: between 500 000 and 700 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Packages of Care and Support for Children with a Disability (in the childs own home)

1)Short description

Essex County Council is seeking a range of agencies that are able to support the delivery of care for children with a disability within their own home and in the community. Agencies will be required to allocate carers that support families to meet the care needs of Children and Young People age (0-25) with a range of disabilities and complexities.
A maximum of 3 contracts are available for South Essex and will operate as a ranked approved list for the area. Agencies will be required to provide sufficient numbers of carers, who are appropriately experienced, trained, qualified and supported to meet the full requirements of the specification which ranges from the provision of short term ‘light touch’ services that are able to be directly accessed by families without the need for a Social Care assessment, to awake night sitting services for highly complex children and young people, who will be referred by a Social Worker.
It is anticipated the contract will be for 3 years with a 1 year extension option at the Authority’s discretion and annual contract reviews. The anticipated start date for these services is 1.9.2015.

2)Common procurement vocabulary (CPV)

85000000, 85310000, 85311300, 85312000, 85312120, 85312110

3)Quantity or scope

A maximum of 3 contracts are available for South Essex (Basildon, Castle Point and Rochford).
To provide individual packages to those children and young people with a disability either referred through Essex County Council Social Care Teams or via a Self Referral route.
Estimated value excluding VAT:
Range: between 500 000 and 700 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Packages of Care and Support for Children with a Disability (in the childs own home)

1)Short description

Essex County Council is seeking a range of agencies that are able to support the delivery of care for children with a disability within their own home and in the community. Agencies will be required to allocate carers that support families to meet the care needs of Children and Young People age (0-25) with a range of disabilities and complexities.
A maximum of 3 contracts are available for West Essex and will operate as a ranked approved list for the area. Agencies will be required to provide sufficient numbers of carers, who are appropriately experienced, trained, qualified and supported to meet the full requirements of the specification which ranges from the provision of short term ‘light touch’ services that are able to be directly accessed by families without the need for a Social Care assessment, to awake night sitting services for highly complex children and young people, who will be referred by a Social Worker.
It is anticipated the contract will be for 3 years with a 1 year extension option at the Authority’s discretion and annual contract reviews. The anticipated start date for these services is 1.9.2015.

2)Common procurement vocabulary (CPV)

85000000, 85310000, 85311300, 85312000, 85312120, 85312110

3)Quantity or scope

A maximum of 3 contracts are available for West Essex (Brentwood, Harlow, Epping, Uttlesford).
To provide individual packages to those children and young people with a disability either referred through Essex County Council Social Care Teams or via a Self Referral route.
Estimated value excluding VAT:
Range: between 500 000 and 700 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Essex County Council reserves the right to request deposits, guarantees, bonds or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 52, 64, 92 and 131 of Directive 2014/24/EU and Regulations 57 and 58 of the Public Contracts Regulation 2015 and as set out in the invitation to tender which is available from the address in point l.1).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57-63 of Directive 2014/24/ EU and Regulations 57 and 58 of the Public Contracts Regulation 2015 and as set out in the invitation to tender which is available from the address in point l.1).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0241

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.6.2015 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Expressions of interest must be by way of completion and return of the ITT invitation to Tender documentation by the date and time specified in Section IV.3.4). The ITT is available via the address specified in section 1.1 (supplier portal) and is available from the 1.4.2015. The procurement timetable can be found within the documentation. The supplier portal will be used throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the supplier portal.
The supplier portal has instructions on how to use the system and access the information as well as a help desk to assist Bidders. Potential bidders can contact Essex County Council requesting to be invited to any tendering events by following these instructions:
1. Send an e-mail with your organisation name in the subject title field to mailto:email2workspace-prod%2bECC%2bWS448284760%2bn2ln%40ansmtp.ariba.com asking to be invited to any event and providing your contact name and Supplier ID/User ANID from your Ariba registration details.

2. If you have more than one registered user who you want invited to the event, provide the name(s) of each registered user in your request as it may not be possible to include additional users at a later stage. If you are not registered in Ariba at all, go tohttp://ecc.supplier.ariba.com/ad/register/SSOActions?type=full and follow the instructions to register then follow steps 1 and 2 above. (Please note: 35 % completion (i.e. mandatory fields only: organisation/user details, commodity, sales territory) is the minimum required for your Ariba cloud registration, you do not need to reach 100 % completion).

Once you have been invited to the project al communication will need to be via the project message board.
Essex County Council reserves the right to amend timescales, and change the evaluation criteria if there are any genuine omissions or mistakes. We also reserve the right to cancel the procurement exercise and/or not to award all or part of a contract. Essex County Council will not be responsible for any costs incurred by Providers in relation to this procurement exercise.
Suppliers are advised that Essex County Council is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR). If a supplier considers that any of the information supplied as part this procurement exercise should not be disclosed because of its commercial sensitivity, confidentially or otherwise, it must, when providing this information, clearly identify the specific information it does not wish to be disclosed and clearly specify the reasons for its sensitivity. Essex County Council shall take such statements into consideration in the event that it receives a request pursuant to FOIA or EIR which relates to the information provided by a Supplier. However, if the information is requested Essex County Council may be obliged under FOIA and/or EIR to disclose such information, irrespective of the supplier’s wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Details as to rights and associated procedures is given in the Public Contracts Regulations 2015. Under Regulation 86 and 87 Essex County Council will inform you of the outcome of the tender and, if you have not been selected, how your bid was ranked against those that were. Under Regulation 86 Essex County Council must wait 10 days from despatching such information before entering into the contract. Chapter 6 sets out the time within which you must begin any action and the awards a court may make.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.5.2015

Enjoyed this post? Share it!