Estate and Facilities Management Contractor for University of Cambridge

Estate and Facilities Management Contractor for University of Cambridge

The University of Cambridge is seeking expressions of interest from companies wishing to tender for an Estate and Facilities Management Contractor for its North West Cambridge Development.

United Kingdom-Cambridge: Building and facilities management services

2015/S 191-345950

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Chancellor, Master and Scholars of The University of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise
For the attention of: Michael Griib
Cambridge
UNITED KINGDOM
E-mail: nwcdintend@admin.cam.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofcambridge

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: higher education research

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NWCD 022.14 Estate and Facilities Management (FM) Contractor.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKH1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Cambridge is seeking expressions of interest from companies wishing to tender for an Estate and Facilities Management (FM) Contractor for its North West Cambridge Development.
Services that may be required include:
— Estate Health and Safety,
— Contract Management and Helpdesk,
— Periodic Reactive Testing and Maintenance,
— Car Park Services,
— Grounds Maintenance,
— Alarm Response Security Services,
— Porterage Services,
— Cleaning,
— Pest Control,
— Lifecycle Replacement.

For further information about the North West Cambridge Development please see www.nwcambridge.co.uk

To express interest in the work, please register on our procurement system ‘InTend’ at https://in-tendhost.co.uk/universityofcambridge

II.1.6)Common procurement vocabulary (CPV)

79993000, 79993100, 77300000, 77310000, 77314000, 77320000, 79710000, 79711000, 98341120, 72253100, 98351000, 90910000, 90922000,90500000, 71317200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University of Cambridge is seeking expressions of interest from companies wishing to tender for an Estate and Facilities Management (FM) Contractor for its North West Cambridge Development.
Services that may be required include:
— Estate Health and Safety,
— Contract Management and Helpdesk,
— Periodic Reactive Testing and Maintenance,
— Car Park Services,
— Grounds Maintenance,
— Alarm Response Security Services,
— Porterage Services,
— Cleaning,
— Pest Control,
— Lifecycle Replacement.

For further information about the North West Cambridge Development please see www.nwcambridge.co.uk

To express interest in the work, please register on our procurement system ‘InTend’ at https://in-tendhost.co.uk/universityofcambridge. Any questions about the tender must be submitted through the correspondence facility in InTend and not emailed directly.

Interested bidders who register using InTend will be notified via InTend when the Pre-Qualification Questionnaire is published.

II.2.2)Information about options

Options: yes
Description of these options: It is anticipated that the term will initially be for a period of 10 years, but will be advised in the Pre-Qualification Questionnaire. The University of Cambridge reserves the right to extend the term of the contract beyond the original term subject to satisfactory performance of the chosen supplier.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Main contractor.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any requirements will be set out in the pre-qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Any requirements will be set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: Any requirements will be set out in the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Any requirements will be set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
Any requirements will be set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As set out in the Pre-qualification questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NWCD 022.14

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.11.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2015 (Directive 2014/24/EU) and is not subject to the European procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
The University reserves the right to accept any part of any tender. Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary.
The tender process is being conducted electronically via InTend. suppliers are required to register on this website:

https://in-tendhost.co.uk/universityofcambridge in order to receive documentation.

All tender responses, including Pre-Qualification Questionnaires, clarifications and any supporting documentation, must be submitted through this system. There must be no postal correspondence from bidders unless agreed by the University. Expressions of interest, PQQs correspondence or Tenders shall not be sent and will not be accepted by fax or email.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.9.2015

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