Estate Asset Management System Tender

Estate Asset Management System Tender

The CWGC are looking to implement an Asset Management System to support the management and maintenance of our global estate.

United Kingdom-Maidenhead: Facilities management software package

2016/S 183-328293

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Commonwealth War Graves Commission
2 Marlow Road
Maidenhead
SL6 7DX
United Kingdom
Contact person: Will Webster
E-mail: estatetender@cwgc.org
NUTS code: UKJ11
Internet address(es):Main address: www.cwgc.org
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.cwgc.org/estate-management-tender-documents.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://cwgc1.sharefile.com/r-reee87056afa4328b
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Commemoration of commonwealth casualties from world wars

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Estate Asset Management System.

II.1.2)Main CPV code

48421000

II.1.3)Type of contract

Services

II.1.4)Short description:

The CWGC are looking to implement an Asset Management System to support the management and maintenance of our global estate.

The system will provide a comprehensive register of all of our historic and non-historic property assets, and provide information about the overall condition, priority and maintenance liabilities of the individual sites and assets, as well as the work required to maintain them. The system will also enable the recommended work to be packaged and programmed and allocated to internal works teams as well as external contractors.

The system will also help the CWGC to grow its information database and improve the future management of our estate, including but not limited to statutory compliance.

CWGC manages and maintains an estate of over 23 000 sites across 154 countries. The estate comprises mostly historic property assets (over 3 000 sites) and headstones (over 1 000 000), but also some non-historic property assets such as offices and base sites.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ11

II.2.4)Description of the procurement:

See procurement documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

See procurement documentation.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/10/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 26/10/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Commonwealth War Graves Commission
2 Marlow Road
Maidenhead
SL6 7DX
United Kingdom
Telephone: +44 1628634221
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/09/2016

 

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