Estate Management Engineering Services Cambridge

Estate Management Engineering Services Cambridge

LOT 5 – Civil and Structural Engineer. LOT 6 – Service Engineer – Mechanical and Electrical Engineer.

United Kingdom-Cambridge: Engineering services

2015/S 250-458542

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Chancellor, Masters and Scholars of the University of Cambridge
Estate Management Greenwich House Madingley Road
Contact point(s): Estate Management Procurement
For the attention of: Karen Ainge
CB3 0TX Cambridge

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: higher education/research

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

The University of Cambridge Estate Management Engineering Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKH1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 200 000 000 and 500 000 000 GBP
Frequency and value of the contracts to be awarded: This is the the estimated project value(s) relating to the duration of the contract.

II.1.5)Short description of the contract or purchase(s)

The LOTS are defined below and are numbered 5 and 6.
The University of Cambridge published LOTS 1-4 as part of a previous procurement process that was advertised on 14.7.2015 under OJEU 000068701 and TED62-2015-001291 and now closed to Expressions of Interest.
For this procurement process the disciplines are:
LOT 5 — Civil and Structural Engineer.
LOT 6 — Service Engineer — Mechanical and Electrical Engineer.
Including those related to:
— Acoustic and vibration,
— Fire engineering and
— Commissioning audit manager.
Lots will be subdivided into value to encourage.
Small and Medium Enterprises to participate.
Band Ranges Between:
Less Than GBP 50 000 to GBP 250 000
GBP 250 000 — GBP 5 000 000
GBP 5 000 000 — GBP 30 000 000
Greater than GBP 30 000 000
Respondents will need to express an interest and indicate which LOTS and Value Bands they are interested in participating via:


Pre-Qualification Questionnaires will be sent to respondents who have expressed an interest at the end of January 2016.
The (PQQ) will be used to assess the suitability of consultants who wish to be considered for inclusion on the tender list.
The University reserves the right to fast track some defined Lots, alter the Lot titles and change value bands and also stipulate a maximum number of Lots that can be applied for within the framework at the Pre-Qualification Stage.
Estates Management supports the University’s capital project plan that supports ambitions to develop research facilities, accommodate increasing numbers of graduate students and make better use of its current accommodation. The estate is currently valued at £1.9 billion (Insurance Replacement Cost) and its broad and complex nature presents many demanding challenges, for example some buildings are 800 years old, Grade I Listed and protected by English Heritage, whilst others are new with highly sustainable building fabrics and state of the art buildings management systems.

II.1.6)Common procurement vocabulary (CPV)

71300000, 71310000, 71320000, 71330000, 71340000, 71350000, 71600000, 71700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 5 Lot title: Civil and Structual Engineer

1)Short description

The Civil and Structural Engineer develop and design in order to achieve the employers objectives for the project. This is not inclusive or limited but will include, collaborating with the lead consultant and members of the project team to provide the necessary information with the project.

2)Common procurement vocabulary (CPV)

71300000, 71310000, 71320000, 71330000, 71340000, 71337000, 71336000, 71311000, 71312000, 71314000, 71311100

3)Quantity or scope

Framework agreements will be set up for the University of Cambridge with the intention of delivering a large proportion of the Programme of Capital Works covering major and minor construction projects and refurbishments.
Duration of the framework agreement in year (s) 5 extended as a 2 + 1 + 1 + 1.
This will be for certain types of work set out in more detail in the Pre-qualification questionnaire which will be sent to participants.
The provision will be for Consultancy Services to support works which could include specific developments of laboratories,offices, housing and commercial build. Projects could be located on one or more sites in Cambridge and surrounding area.
The specific projects that may be procured under this Framework Agreement and cannot be clearly defined at this stage.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Service Engineer

1)Short description

Mechanical and Electrical Engineer including those related to:
— Acoustic and vibration,
— Fire engineering and
— Commissioning audit manager.

2)Common procurement vocabulary (CPV)

71300000, 71320000, 71313100, 71321000, 71330000, 71340000, 71350000, 71500000, 71313000

3)Quantity or scope

The consultants provide Engineering Services of. Broadly to do the work necessary to develop the design in order to achieve the University of Cambridge project objectives. Collaborate and assist with the Lead Consultant. Provide information and participate in carbon/BREEAM assessments. Participate in all Value Management/engineering exercises. Skilled in managing through Riba stages 1-7.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EM 15/15 & 16/15

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: yes

IV.3.4)Time limit for receipt of tenders or requests to participate

26.1.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: In approximately 5 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Potential bidders should be aware that the selection criteria will include commercial and technical questions. The University wishes to appoint consultants with a stable financial profile, sufficient capacity to cover key personnel absences and a track record of operating within a collaborative working environment. These will be fully detailed in the Pre-Qualification Questionnaire but failure to meet the stated requirements shall result in automatic rejection of any application. These will include for all disciplines and all value bands:
Failure to provide a satisfactory explanation of any occasions when you have not met the terms of your banking arrangements.
Failure to provide a satisfactory explanation of any occasions when you have not met your obligations to pay creditors and staff.
Failure to provide financial statements for the last 3 years.
Failure to provide policy documents in the areas of Health and Safety, Equality, Environmental and Quality Assurance.
Failure to provide a satisfactory explanation of how you intend to ensure adequate support and cover in the absence of key staff if your organisation if it employs directly four or less full time members.
Additional requirements apply if you are proposing to bid for any of the disciplines in the up to GBP 250 000 band:
Failure to demonstrate that your annual turnover is at least GBP 250 000
Failure to confirm that you have or be willing to take out the appropriate level of insurance cover as set out below if you are successful in winning a contract.
Public Liability: GBP 5 000 000
Professional Indemnity: GBP 500 000
Higher levels of insurance cover maybe stipulated for specific projects.
Failure to provide relevant examples of your
Experience in operating within a collaborative working environment.
In — Tend
The University’s Tendering System Called In-Tend Will Be Used To Record Interested Bidders. If You Would Like To Participate In The Pin, Please Register As A Supplier On The System. Registration Only Takes A Few Minutes And Is Free.
To Register — Please Go To:
Once You Are Registered You Will Receive Confirmation Of Your User Id Etc. Please Store These Details Carefully.
You Will Be Sent An Email To Confirm You Have Registered Your Interest.
Any Questions About The Tender Must Be Submitted Through The Correspondence Facility In In-Tend And Not Emailed Directly Or By Telephone.
The Notice Involves The Establishment Of A Framework Agreement.
Interested Bidders Who Register For Lot’s In This Call For Competition By Using In-Tend Will Be Notified.
When The Pre Qualification Questionnaire Is Available. The Application Will Be Used To Assess The Suitability Of Consultants Who Wish To Be Considered For Inclusion In The Framework.
There Is No Guarantee Of Any Of Work Being Awarded.
Under This Framework.
The Pqq Will Also Be Published Through In-Tend.
The University Of Cambridge Is Not A Public Body Or Contracting Authority Within The Meaning Of The Public Contracts Regulations 2015 And Is Not Subject To Procurement Legislation.
Where The University Advertises Contracts On The Official Journal Of The European Union, It Does So On A Voluntary Basis And Does Not Undertake Any Obligation To Comply With The Procurement Legislation. The University Reserves Its Right In Full To Adapt Or Step Outside The Procedures In Procurement Legislation As The University Considers Necessary.
I.1) Name, Addresses And Contact Point(s):
All Correspondence Must Be Sent Through In-Tend.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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