Estates Cleaning and Grounds Maintenance East Midlands

Estates Cleaning and Grounds Maintenance East Midlands

This contract is for the provision of estates cleaning and grounds maintenance services to Asra properties.

United Kingdom-Leicester: Grounds maintenance services

2016/S 089-156355

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Asra Housing Group
3 Bede Island Road
Leicester
LE2 7EA
UNITED KINGDOM
Contact person: Lowri Willis
Telephone: +44 116256716
E-mail: lwillis@inprovagroup.com
NUTS code: UK
Internet address(es):
Main address: http://www.asra.org.uk/Address of the buyer profile: http://www.asra.org.uk/

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.mytenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.mytenders.org
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.mytenders.org

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Provision of Estates Cleaning and Grounds Maintenance.

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

This contract is for the provision of estates cleaning and grounds maintenance services to Asra properties. In order to achieve better value, enhanced service delivery and more efficient management, Asra have prepared a standard specification covering all service requirements that are to be delivered in a consistent manner to all Asra schemes included within this contract, across all geographic areas.

II.1.5)Estimated total value

Value excluding VAT: 4 709 520.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Leicestershire — Cleaning Services

Lot No: 1

II.2.2)Additional CPV code(s)

90910000
90911200
90911300

II.2.3)Place of performance

NUTS code: UKF

II.2.4)Description of the procurement:

The provision of Estate Cleaning Services in accordance with the service specification and to current and any future Asra properties located within the Leicestershire area.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 642 290.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial 3 year contract with 2 1-year extension option. For the avoidance of doubt, lot values provided are for the 5 year term.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract minimum value of this lot is estimated at 600 270 GBP and the contract maximum value is estimated at 684 310 GBP. For the purposes of this notice an average figure has been inputted.

II.2)Description

II.2.1)Title:

Nottingham, Lincolnshire and Derbyshire — Cleaning Services

Lot No: 2

II.2.2)Additional CPV code(s)

90910000
90911200
90911300

II.2.3)Place of performance

NUTS code: UKF

II.2.4)Description of the procurement:

The provision of Estate Cleaning Services in accordance with the service specification and to current and any future Asra properties located within the Nottingham, Lincolnshire and Derbyshire area.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 346 867.50 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial 3 year contract with 2 1-year extension option. For the avoidance of doubt, lot values provided are for the 5 year term.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract minimum value of this lot is estimated at 324 175 GBP and the contract maximum value is estimated at 369 560 GBP. For the purposes of this notice an average figure has been inputted.

II.2)Description

II.2.1)Title:

Northants — Cleaning Services

Lot No: 3

II.2.2)Additional CPV code(s)

90910000
90911200
90911300

II.2.3)Place of performance

NUTS code: UKF

II.2.4)Description of the procurement:

The provision of Estate Cleaning Services in accordance with the service specification and to current and any future Asra properties located within the Northants area.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 345 882.50 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial 3 year contract with 2 1-year extension option. For the avoidance of doubt, lot values provided are for the 5 year term.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract minimum value of this lot is estimated at 323 255 GBP and the contract maximum value is estimated at 368 510 GBP. For the purposes of this notice an average figure has been inputted.

II.2)Description

II.2.1)Title:

London North — Cleaning Services

Lot No: 4

II.2.2)Additional CPV code(s)

90910000
90911200
90911300

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

The provision of Estate Cleaning Services in accordance with the service specification and to current and any future Asra properties located within the North London area.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 325 030.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial 3 year contract with 2 1-year extension option. For the avoidance of doubt, lot values provided are for the 5 year term.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract minimum value of this lot is estimated at 303 765 GBP and the contract maximum value is estimated at 346 295 GBP. For the purposes of this notice an average figure has been inputted.

II.2)Description

II.2.1)Title:

West Midlands — Cleaning Services

Lot No: 5

II.2.2)Additional CPV code(s)

90910000
90911200
90911300

II.2.3)Place of performance

NUTS code: UKG

II.2.4)Description of the procurement:

The provision of Estate Cleaning Services in accordance with the service specification and to current and any future Asra properties located within the West Midlands area.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 217 545.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial 3 year contract with 2 1-year extension option. For the avoidance of doubt, lot values provided are for the 5 year term.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract minimum value of this lot is estimated at 203 315 GBP and the contract maximum value is estimated at 231 775 GBP. For the purposes of this notice an average figure has been inputted.

II.2)Description

II.2.1)Title:

London South — Cleaning Services

Lot No: 6

II.2.2)Additional CPV code(s)

90910000
90911200
90911300

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

The provision of Estate Cleaning Services in accordance with the service specification and to current and any future Asra properties located within the South London area.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 376 180.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial 3 year contract with 2 1-year extension option. For the avoidance of doubt, lot values provided are for the 5 year term.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract minimum value of this lot is estimated at 351 570 GBP and the contract maximum value is estimated at 400 790 GBP. For the purposes of this notice an average figure has been inputted.

II.2)Description

II.2.1)Title:

Leicestershire — Grounds Maintenance Services

Lot No: 7

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKF

II.2.4)Description of the procurement:

The provision of Grounds Maintenance Services in accordance with the service specification and to current and any future Asra properties located within the Leicestershire area.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 806 625.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial 3 year contract with 2 1-year extension option. For the avoidance of doubt, lot values provided are for the 5 year term.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract minimum value of this lot is estimated at 735 855 GBP and the contract maximum value is estimated at 859 395 GBP. For the purposes of this notice an average figure has been inputted.

II.2)Description

II.2.1)Title:

Nottingham, Lincolnshire and Derbyshire — Grounds Maintenance Services

Lot No: 8

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKF

II.2.4)Description of the procurement:

The provision of Grounds Maintenance Services in accordance with the service specification and to current and any future Asra properties located within the Nottingham, Lincolnshire and Derbyshire area.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 539 580.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial 3 year contract with 2 1-year extension option. For the avoidance of doubt, lot values provided are for the 5 year term.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract minimum value of this lot is estimated at 504 280 GBP and the contract maximum value is estimated at 574 880 GBP. For the purposes of this notice an average figure has been inputted.

II.2)Description

II.2.1)Title:

Northants — Grounds Maintenance Services

Lot No: 9

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKF

II.2.4)Description of the procurement:

The provision of Grounds Maintenance Services in accordance with the service specification and to current and any future Asra properties located within the Northants area.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 479 485.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial 3 year contract with 2 1-year extension option. For the avoidance of doubt, lot values provided are for the 5 year term.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract minimum value of this lot is estimated at 448 115 GBP and the contract maximum value is estimated at 510 855 GBP. For the purposes of this notice an average figure has been inputted.

II.2)Description

II.2.1)Title:

London North — Grounds Maintenance Services

Lot No: 10

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

The provision of Grounds Maintenance Services in accordance with the service specification and to current and any future Asra properties located within the North London area.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 294 050.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial 3 year contract with 2 1-year extension option. For the avoidance of doubt, lot values provided are for the 5 year term.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract minimum value of this lot is estimated at 274 815 GBP and the contract maximum value is estimated at 313 285 GBP. For the purposes of this notice an average figure has been inputted.

II.2)Description

II.2.1)Title:

West Midlands — Grounds Maintenance Services

Lot No: 11

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKG

II.2.4)Description of the procurement:

The provision of Grounds Maintenance Services in accordance with the service specification and to current and any future Asra properties located within the West Midlands area.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 79 537.50 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial 3 year contract with 2 1-year extension option. For the avoidance of doubt, lot values provided are for the 5 year term.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract minimum value of this lot is estimated at 74 335 GBP and the contract maximum value is estimated at 84 740 GBP. For the purposes of this notice an average figure has been inputted.

II.2)Description

II.2.1)Title:

London South — Grounds Maintenance Services

Lot No: 12

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

The provision of Grounds Maintenance Services in accordance with the service specification and to current and any future Asra properties located within the South London area.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 256 447.50 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial 3 year contract with 2 1-year extension option. For the avoidance of doubt, lot values provided are for the 5 year term.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract minimum value of this lot is estimated at 239 670 GBP and the contract maximum value is estimated at 273 225 GBP. For the purposes of this notice an average figure has been inputted.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed within the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As detailed within the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 006-006885

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/06/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 10/06/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

As detailed within the procurement documents.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders web site at:http://www.myTenders.org/Search/Search_Switch.aspx?ID=174810

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at:http://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:174810).

VI.4)Procedures for review

VI.4.1)Review body

Asra Housing Group
3 Bede Island Road
Leicester
LE2 7EA
UNITED KINGDOM
Telephone: +44 116256716Internet address:http://www.asra.org.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/05/2016

 

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