Estates Management Services London

Estates Management Services London

This contract is for the provision of a wide range of high level estates management services for both commercial and residential properties.

United Kingdom-London: Real estate services

2016/S 176-316060

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Fire and Emergency Planning Authority
169 Union Street
United Kingdom
Contact person: Michael McCarthy
Telephone: +44 2085551200
NUTS code: UKI

Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement


Provision of Property and Estates Management Services.

Reference number: PROC/5884/16

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This contract is for the provision of a wide range of high level estates management services for both commercial and residential properties including acting for the Authority and protecting its interests both as landlord and tenant. The Services to be provided include the following:

1) Property Valuations;

2) General Estates Management;

3) Rent Reviews of Leasehold Premises and Communication Sites;

4) Rent Reviews of Residential Premises;

5) Lease Renewals;

6) Acquisitions;

7) Disposals;

8) Professional Advice and Feasibility Studies;

9) Town Planning Advice;

10) Management and Development of Telecommunications Sites;

11) Capital and Income Generation;

12) Rating Valuation Appeals.

II.1.5)Estimated total value

Value excluding VAT: 3 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

169 Union Street, London, SE1 0LL.

II.2.4)Description of the procurement:

Services will be instructed on a call-off basis throughout the duration of the agreement. Levels of work to be instructed cannot be guaranteed and is subject to change throughout the duration of the contract.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 30/09/2020
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended by a period of up to 24 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

The criteria used to limit the number of candidates invited to tender stage are contained within the PQQ document.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/10/2016
Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 27/10/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 20/05/2017
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will incorporate a standstill period of at least 10 calendar days when information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Authority before the Contract is entered into. Applicants have 2 working days from notification of the award to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period.

Such additional information should be requested from the address in I.1) above. If an appeal regarding the award of a Contract has not been successfully resolved, the Public Contracts Regulations 2015 (R 86/87) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action to the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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