European Waters Civil Hydrography Services

European Waters Civil Hydrography Services

Provision of hydrographic survey services for commencement Spring 2013, the work will cover hydrographic survey operations, to IHO standards, in water depths from 0-200 m.

UK-Southampton: Hydrographic services

2013/S 002-002120

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Maritime and Coastguard Agency
Bay 1/05 – Spring Place, 105 Commercial Road
For the attention of: Kathy Monk
SO15 1EG Southampton
UNITED KINGDOM
E-mail: contracts@mcga.gov.uk

Internet address(es):

General address of the contracting authority: www.mcga.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: Marine Safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
European Waters Civil Hydrography Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Hydrographic services. Hydrographic Services – Provision of hydrographic survey services for commencement Spring 2013, the work will cover hydrographic survey operations, to IHO standards, in water depths from 0-200 m. Applicants are invited to bid on an indicative programme.
II.1.6)Common procurement vocabulary (CPV)

71354400

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Applicants will be invited to bid on the minimum programme between 32 and 59 months(maximum dependent on MCA’s discretion and on satisfactory performance). The Authority reserves the right to call-off other surveys of a similar or related nature as required throughout the contract. In the interests of efficient public procurement, associated bodies of the Department for Transport (including Executive Agencies and Non-Department Public Bodies) and other Government Departments (and their associated bodies), may wish to call off orders for the Services covered by the contract.
Estimated value excluding VAT: 15 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The estimated value of the contract for a 35 month period is GBP 15,000,000. The minimum contract length is 32 months extendable for periods up to 24 months and up to a total contract period of 59 months. Extensions will be subject to he MCA’s discretion, review and satisfactory performance.
Call-off additional surveying work or similar work under the contract is required.
Call-off services covered in the Contracts by other Government Departments during the life of the contract.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 35 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Routine Resurvey (RRS).

1)Short description
EU Waters Civil Hydrography Services
Routine Resurvey – shallow depth survey services in the EU waters predominantly less than 50 m. Indicative year 1 programme areas are to be included with the invitation to tender documents.
2)Common procurement vocabulary (CPV)

71354400

3)Quantity or scope
Applicants will be invited to bid on the minimum programme between 35 and 59 months (maximum dependent on MCA discretion and satisfactory performance). Minimum standards for the surveys shall be those described in the latest edition of the document ” International Hydrographic Organisation Standards for Hydrographic Surveys” (Special Publication No.44). The Authority reserves the right to call-off other surveys of a similar or related nature as required throughout the contract.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 35 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: EU Waters Civil Hydrography Services.
1)Short description
Shallow depth hydrographic surveying services in EU waters predominantly less than 40m. Indicative programme areas to be included with the invitation to tender documents.
2)Common procurement vocabulary (CPV)

71353100

3)Quantity or scope
Applicants will be invited to bid on the minimum programme over 32 (minimum) to 59 months (maximum dependent on satisfactory performance). Actual programme areas to be specified as the contract progresses. Minimum completion targets, together with a minimum and maximum guaranteed level of work per year will be stated in the specification. The Authority reserves the right to call-off other surveys of a similar or related nature as required throughout the contract.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: EU Waters Civil Hydrographic Services.
1)Short description
Shallow to Medium depth hydrographic surveying services in EU waters; 0m – 200m ( indicative programme areas to be included with the invitation to tender documents).
2)Common procurement vocabulary (CPV)

71353100

3)Quantity or scope
Applicants will be invited to bid on the minimum programme over 32 (minimum) to 59 months (maximum dependent on satisfactory performance). Actual programme areas to be specified as the contract progresses. Minimum completion targets, together with a minimum and maximum guaranteed level of work per year will be stated in the specification. The Authority reserves the right to call-off other surveys of a similar or related nature as required throughout the contract.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: EU Waters Civil Hydrography Services.
1)Short description
Other Survey Services – Additional short notice call-off hydrographic survey services on 0 – 200m water depth.
2)Common procurement vocabulary (CPV)

71353100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The MCA reserves the right to award one lot, two lots, 3 lots, 4 lots or no lots. Applicants will need to provide sufficient evidence of how their capacity will allow them to deliver on more than one lot in the invitation to tender documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The group will be required to nominate a lead partner with whom the authority can contract, or form themselves into a single entity before the contract is awarded.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Complete the signed statement in the pre-qualification questionnaire (PQQ).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Audited accounts including auditors notes for the last 3 years must be submitted.
Minimum level(s) of standards possibly required: As given in the PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As given in the PQQ.
Minimum level(s) of standards possibly required:
As given in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 6: and maximum number 8
Objective criteria for choosing the limited number of candidates: As given in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
TCA 3/7/750
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 5.2.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
12.2.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Between 35 and 59 months.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The tender shall be based on the indicative programme in the specification. The undertaking will cover wide area hydrographic surveys of areas around the UK for the updating of UK nautical charts and publications. Other associated ancillary observations may be required. The applicants will be asked to bid on on each indicative area within the programme. There will be a minimum guaranteed expectation of work completed within each surveying ‘season’ or contract year. The authority reserves the right to call-off other surveys of a similar or related nature as required throughout the contract. Minimum standards for the surveys shall be those described in the latest edition of the document ” International Hydrographic Organisation Standards for Hydrographic Surveys” (Special Publication No.44).
The indicative programme will be detailed together with a payments methodology designed by the MCA. Please register your interest by requesting a copy of the PQQ by email to contracts@mcga.gov.uk or by post (address as above)

For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Southampton:-Hydrographic-services./G62VPAS3K3

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/G62VPAS3K3

GO Reference: GO-20121230-PRO-4486593.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Maritime and Coastguard Agency
Spring Place
SO15 1EG Southampton
UNITED KINGDOM
Telephone: +44 2380329472

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.12.2012

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