Event and Production Management and Delivery Framework

Management and Delivery suppliers to work alongside senior Hull 2017 staff to plan and deliver the Hull 2017 cultural programme.

United Kingdom-Kingston upon Hull: Event services

2016/S 080-141297

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Hull Uk City of Culture 2017 Ltd
Pacific Exchange, 40 High Street
Kingston upon Hull
HU1 1PS
UNITED KINGDOM
Contact person: Chris Clay
Telephone: +44 1482318958
E-mail: procurement@hull2017.co.uk
NUTS code: UKE11Internet address(es):Main address: http://www.hull2017.co.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.hull2017.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the following address:

procurement@hull2017.co.uk
Hull
UNITED KINGDOM
Contact person: Chris Clay
E-mail: procurement@hull2017.co.uk
NUTS code: UKE11Internet address(es):Main address: http://www.hull2017.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Event and Production Management and Delivery Framework.

Reference number: H17-03

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Services

II.1.4)Short description:

Hull 2017 are carrying out this tender process in order to appoint a framework of Event and Production

Management and Delivery suppliers to work alongside senior Hull 2017 staff to plan and deliver the Hull 2017 cultural programme. The events and productions in the Hull 2017 programme will cover the full spectrum

of artistic and cultural activity and will be presented at a variety of scales and in a range of venues, both

established and new and found spaces. Hull 2017 are seeking to appoint suppliers with a wide range of

experience and expertise including (but not limited to); large scale outdoor events, site specific productions,

pyrotechnic displays, community events, music, public art, theatre and dance.

II.1.5)Estimated total value

Value excluding VAT: 12 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Lot 1 — Event Production Delivery for contracts up to 100 000 GBP

Lot No: 1

II.2.2)Additional CPV code(s)

79952000

79952100

79953000

II.2.3)Place of performance

NUTS code: UKE11

II.2.4)Description of the procurement:

This lot is to procure a framework of production and event management services for contracts with a net value

of up to £100,000. These services will include full service delivery for events and supply of partial services for

events. Full service delivery will be for events including (but not limited to) outdoor and indoor music events,

site specific performances, venue based performances public art, community events, training events, corporate

hospitality events, launch events and conferences.

Partial service delivery will be for the supply of production elements including (but not limited to), staging,

temporary venues and structures, audio equipment, lighting equipment, projection and AV equipment, rigging,

transport and project management, installation and operational staff.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 2 — Event Production Delivery for contracts from 100 000 GBP — 250 000 GBP

Lot No: 2

II.2.2)Additional CPV code(s)

79952000

79952100

79953000

II.2.3)Place of performance

NUTS code: UKE11

II.2.4)Description of the procurement:

This lot is to procure a framework of production and event management services for contracts with a net value

of between £100,000 and £250,000. These services will include full service delivery for events and supply of

partial services for events. Full service delivery will be for events including (but not limited to) outdoor and indoor

music events, site specific performances, venue based performances public art, community events, training

events, corporate hospitality events, launch events and conferences.

Partial service delivery will be for the supply of production elements including (but not limited to), staging,

temporary venues and structures, audio equipment, lighting equipment, projection and AV equipment, rigging,

transport and project management, installation & operational staff.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 3 — Event Production Delivery for contracts above 250 000 GBP

Lot No: 3

II.2.2)Additional CPV code(s)

79952000

79952100

79953000

II.2.3)Place of performance

NUTS code: UKE1

II.2.4)Description of the procurement:

This lot is to procure a framework of production and event management services for contracts with a net value

of over 250 000 GBP These services will include full service delivery for events and supply of partial services for

events. Full service delivery will be for events including (but not limited to) outdoor and indoor music events,

site specific performances, venue based performances public art, community events, training events, corporate

hospitality events, launch events and conferences.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 4 — Event and Production Managers

Lot No: 4

II.2.2)Additional CPV code(s)

79952000

79952100

79953000

II.2.3)Place of performance

NUTS code: UKE11

II.2.4)Description of the procurement:

This Lot is to procure a framework of freelance and sole trader event and production freelancers to work on a

range of Hull 2017 events including outdoor and indoor music events, site specific performances, venue based

performances public art, community events, training events, corporate hospitality events, launch events and

conferences.

We are seeking to procure talented individuals with experience in the following roles:

— Production Management

— Event Management.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per tender documents.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As per tender documents.

Minimum level(s) of standards possibly required:

As per tender documents.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As per tender documents.

Minimum level(s) of standards possibly required:

As per tender documents.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 35

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/05/2016

Local time: 09:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/05/2016

Local time: 17:00

Place:

Pacific Exchange, 40 High Street, HU1 1PS.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

4 years.

VI.2)Information about electronic workflows

VI.3)Additional information:

This contract can be accessed by Hull City Council, Hull Culture and Leisure Limited and Freedom Festival Art Trust.

VI.4)Procedures for review

VI.4.1)Review body

Hull UK City of Culture 2017 Ltd
Hull
UNITED KINGDOM

VI.4.2)Body responsible for mediation procedures

Hull UK City of Culture 2017 Ltd
Hull
UNITED KINGDOM

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Hull UK City of Culture 2017 Ltd
Hull
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

19/04/2016

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