Event Catering Management at the Theatre Royal Nottingham

Event Catering Management at the Theatre Royal Nottingham

Cafe Bar/ Bar and Event Catering Management at the Theatre Royal and Concert Hall, Nottingham.

United Kingdom-Nottingham: Hotel, restaurant and retail trade services

2016/S 188-337198

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Nottingham City Council
Loxley House, Station Street
Nottingham
NG2 3NG
United Kingdom
Contact person: Ms Lauren Wheatcroft
Telephone: +44 1158764117
E-mail: lauren.wheatcroft@nottinghamcity.gov.uk
NUTS code: UK
Internet address(es):Main address: http://www.nottinghamcity.gov.uk

Address of the buyer profile: http://www.nottinghamcity.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.eastmidstenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CPU 1887 Cafe Bar/ Bar and Event Catering Management at the Theatre Royal and Concert Hall, Nottingham.

Reference number: DN212402

II.1.2)Main CPV code

55000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Nottingham City Council is seeking an operator for the provision of a responsive, high quality and well branded café bar operation comprising of the new ‘Green Room’ café bar and its 1st floor terrace, together with the other theatre bars, the Concert Hall buffet bar and any event/function catering across the Nottingham Theatre Royal and Concert Hall venues. The opportunity is being offered as a concession contract and it is expected that the contract duration will be for 10 years, on an initial 5 year contract term, with option to extend for a further 3 + 2 years, subject to satisfactory performance.

II.1.5)Estimated total value

Value excluding VAT: 15 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

55000000
92000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Nottingham City Council is seeking an operator for the provision of a responsive, high quality and well branded café bar operation comprising of the new ‘Green Room’ café bar and its 1st floor terrace, together with the other theatre bars, the Concert Hall buffet bar and any event/function catering across the Nottingham Theatre Royal and Concert Hall venues. The opportunity is being offered as a concession contract and it is expected that the contract duration will be for 10 years, on an initial 5 year contract term, with option to extend for a further 3 + 2 years, subject to satisfactory performance.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

A 5 year concession with the option to extend for a further 3 plus 2 year periods.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Competitive Procedure with Negotiation: Multiple stage process.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/10/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 02/11/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

The first stage requires suppliers to complete a PQQ, sections 1 — 8 include pass/ fail criteria and section 9 includes weighted criteria which will be utilised in order to shortlist up to 6 suppliers to progress to the second stage of the process. The suppliers who are shortlisted will be invited to submit an initial tender bid, there will be a possible period of negotiation after which, any final bids will then be submitted. Suppliers may be requested to validate the content of their bids by presentation and the panel may opt to complete a mystery shopping exercise at an existing establishment.

VI.4)Procedures for review

VI.4.1)Review body

Nottingam City Council
Nottingham
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/09/2016

 

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