Event Management and Production October 2015

Event Management and Production October 2015

The BFI seeks an expert creative event management and production agency to: • Advise on the best event layout and set up – creating and producing detailed floor plans of the event spaces and guest flow.

Luminous Event Management and Production

BFI

Contract summary

Industry

Construction and Real Estate, Printing and Publishing

Location of contract

SE1 8XT

Value of contract (£)

£0

Published date

18 May 2015

Closing date

27 May 2015

Contract start date

22 June 2015

Contract end date

30 November 2015

Description

On Tuesday 6 October 2015 Britain’s top film talent will join forces for the BFI’s fundraising gala LUMINOUS, in partnership with IWC Schaffhausen. LUMINOUS is a unique event that celebrates British film and film talent whilst helping to secure the future of the BFI National Archive – the UK’s National Collection of film and TV and one of the greatest heritage collections in the world. The BFI seeks an expert creative event management and production agency to: • Advise on the best event layout and set up – creating and producing detailed floor plans of the event spaces and guest flow. • Collaborate with the Light Surgeons and the BFI team to design a world class, creative and distinctive cinematic gala dinner – with clear philanthropic aims. • Manage and contract all lighting, sound, rigging, decorative, security, stage management and logistical personnel. • Manage the requirements of the live musical act. • Oversee all production installation and de-installation according to rules and procedures determined by the venue and within allotted hours of venue hire. • In collaboration with the BFI, create a detailed Event Schedule with timings for catering, press, talent arrivals, speeches, filmed-material, auction, live performances. • In collaboration with the BFI and the services of a script writer, produce a detailed script for all onstage activity and announcements. • Provide all stage management and production management personnel. • In collaboration with all contributors, compile all on-screen content into a cohesive show-package. • Assist with the catering selection and supplier and all elements of hospitality. • Film and record the event and make a very short edit available to press agencies and for bfi.org.uk the next day. • Provide support and advice to the BFI’s social media team, specifically drawing attention to the online auction.

About the buyer

Contact name

Stephen Adams

Address

BFI Southbank

Belvedere Road

Waterloo

SE1 8XT

United Kingdom

Telephone

0207 9574849

Email

stephen.adams@bfi.org.uk

Other information

Attachments

Additional information on how to apply for this contract

https://in-tendhost.co.uk/bfi/aspx/

To take part in this tender, please visit our website at http://www.bfi.org.uk/about-bfi/business-services/selling-bfi where you will need to register, if you haven’t already, and express an interest in this opportunity to access the relevant documents. Please note expressions of interest will only be accepted via the portal. Is a Recurrent Procurement Type? : No

How to apply

Please apply directly to the buyer using the contact details provided

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