Event Management Company for Torbay Airshow

Event Management Company for Torbay Airshow

The authority is seeking an experienced event management company with a proven track record of delivering large-scale events.

United Kingdom-Torquay: Recreational, cultural and sporting services

2017/S 168-345621

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Torbay Council
Torbay Council Town Hall, Castle Circus
Torquay
TQ1 3DR
United Kingdom
Contact person: Miss Tracey Field
Telephone: +44 1803208391
E-mail: procurement.team@torbay.gov.uk
NUTS code: UKK42
Internet address(es):Main address: http://www.torbay.gov.uk/

Address of the buyer profile: http://www.torbay.gov.uk/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=d238ae25-908d-e711-80e4-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=d238ae25-908d-e711-80e4-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Torbay Airshow – Commercial Partner.

Reference number: DN295925

II.1.2)Main CPV code

92000000

II.1.3)Type of contract

Services

II.1.4)Short description:

It is planned for the Torbay Airshow to become an annual event taking place over the first weekend of June.

The Authority is seeking an experienced event management company with a proven track record of delivering large-scale events, preferably air shows, with an event audience in excess of 100 000 people.

The last Torbay Airshow in June 2017 attracted some 150 000 spectators to the event and the aim is to grow attendance by at least 15 % each year to the benefit of the local economy. There is potential to grow in stature in a similar way to the air shows in Eastbourne, Bournemouth and Southend — all similarly free air show which attract significant numbers.

The Airshow will potentially have a 3 hour flying programme each day and there will be a full ground display on Paignton Green and Preston Green with military attractions as well as a fun fair and other points of interest.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79952000
79952100

II.2.3)Place of performance

NUTS code: UKK42

II.2.4)Description of the procurement:

It is planned for the Torbay Airshow to become an annual event taking place over the first weekend of June.

The Authority is seeking an experienced event management company with a proven track record of delivering large-scale events, preferably air shows, with an event audience in excess of 100 000 people.

The last Torbay Airshow in June 2017 attracted some 150 000 spectators to the event and the aim is to grow attendance by at least 15 % each year to the benefit of the local economy. There is potential to grow in stature in a similar way to the air shows in Eastbourne, Bournemouth and Southend — all similarly free air show which attract significant numbers.

The Airshow will potentially have a 3 hour flying programme each day and there will be a full ground display on Paignton Green and Preston Green with military attractions as well as a fun fair and other points of interest.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/10/2017
Local time: 12:00
Place:

Torbay Council Offices.

Information about authorised persons and opening procedure:

Tenders will be opened by an independent verifier in the presence of a procurement representative.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The UK does not have an officially review body
N/A
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

31/08/2017

 

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