Event Planning Tender
Yorkshire 2019 Limited has been established to deliver the UCI 2019 Road Cycling World Championships.
United Kingdom-Leeds: Sports-event organisation services
Section I: Contracting authority
I.1)Name and addresses
I.4)Type of the contracting authority
Section II: Object
Event planning and delivery services
II.1.2)Main CPV code
II.1.3)Type of contract
Yorkshire 2019 Limited has been established to deliver the UCI 2019 Road Cycling World Championships. The company is seeking to contract a services provider to lead on the planning and execution of route planning, marketing, communication and digital services, and associated event logistics.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.3)Place of performance
Yorkshire and The Humber.
II.2.4)Description of the procurement:
This services contract will be procured through an open accelerated procurement. The services required include managing the scoping, planning, resourcing and execution of a range of event work streams for a major sports event. The provider will be required to resource these work streams, through experienced project managers and coordinators as required, and fully integrate into Yorkshire 2019 Limited’s organisational structure, reporting to the executive. The project areas are listed as follows: route planning, marketing, communications and PR, volunteers programme, digital media/content management, and associated event logistics. A detailed tender and the scope of works documentation is available for download from the relevant section, using the correct access code as applicable. Bidders are invited to review the scope and assess capacity and capability to deliver and submit the required information. Bidders are to submit bids by the bid submission closing date as detailed. Submissions will be reviewed and evaluated, and a bid clarification period used to confirm any details with bidders. Thereafter, suppliers will be notified with regards to the award decision.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
Resourcing options will be considered based on the bidder’s ability to demonstrate understanding and experience of delivery in this market.
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
The services are scheduled to commence on 1 March 2018 in order to allow successful programme delivery.
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Submission documents will be reviewed on the Delta site by the Yorkshire 2019 Ltd evaluation team.
Section VI: Complementary information
VI.1)Information about recurrence
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
GO Reference: GO-201813-PRO-11655761.
1 Park Row
VI.4.4)Service from which information about the review procedure may be obtained
1 Park Row
VI.5)Date of dispatch of this notice: