Event Production for British Film Institute

LUMINOUS is a unique film event celebrating British film talent – past, present and future.

United Kingdom-London: Cultural event organisation services

2017/S 053-098407

Social and other specific services – public contracts

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

British Film Institute
21 Stephen Street
London
W1T 1LN
United Kingdom
Contact person: Stephen Adams
Telephone: +44 2079578987
E-mail: stephen.adams@bfi.org.uk
NUTS code: UKI

Internet address(es):Main address: http://www.bfi.org.uk/

Address of the buyer profile: https://in-tendhost.co.uk/bfi/aspx/Home

I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://in-tendhost.co.uk/bfi/aspx/Home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/bfi/aspx/Home

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/bfi/aspx/Home

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

BFI LUMINOUS Event Production and Creative Content.

Reference number: 2017/156

II.1.2)Main CPV code

79952100

II.1.3)Type of contract

Services

II.1.4)Short description:

LUMINOUS is a unique film event celebrating British film talent — past, present and future. The bi-annual Gala raises vital new funds for the BFI National Archive and the BFI’s nationwide film education programmes, whilst positioning the BFI and the BFI London Film Festival as the go-to events on the global social calendar.

This year’s gala will be held on Tuesday 3 October 2017 in London’s historic Guildhall (http://www.guildhall.cityoflondon.gov.uk/ ). The date is set for the night before Opening Night of the BFI London Film Festival in partnership with American Express (4-15.10.2017).

This year’s edition seeks to build on our success, and help us establish the event more firmly on the London and international society calendar.

BFI wish to secure a reliable and inspired team that can put all production and creative elements together.

II.1.5)Estimated total value

Value excluding VAT: 175 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

79952100

79952000

II.2.3)Place of performance

NUTS code: UKI

Main site or place of performance:

LONDON.

II.2.4)Description of the procurement:

This year’s edition seeks to build on our success, and help us establish the event more firmly on the London and international society calendar.

BFI wish to secure a reliable and inspired team that can put all production and creative elements together.

II.2.6)Estimated value

Value excluding VAT: 175 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Start: 15/05/2017

End: 31/10/2017

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

As set out in the Invitation to Tender.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As set out in the Invitation to Tender.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Form of procedure

Open procedure

IV.1.3)Information about framework agreement

IV.1.10)Identification of the national rules applicable to the procedure:

IV.1.11)Main features of the award procedure:

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 03/04/2017

Local time: 12:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

To take part in this tender, please visit our website, at: https://in-tendhost.co.uk/bfi/aspx/Home where you will need to register, if you haven’t already, and express an interest in this opportunity to access the relevant documents. Please note expressions of interest will only be accepted via the portal.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=244578468

GO Reference: GO-2017313-PRO-9790449.

VI.4)Procedures for review

VI.4.1)Review body

British Film Institute
21 Stephen Street
London
W1T 1LN
United Kingdom
Telephone: +44 2079578987Internet address:http://www.bfi.org.uk/

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/03/2017

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