Event Production Services Contract – Plymouth City Council

Event Production Services Contract – Plymouth City Council

The Council’s highly experienced and qualified Events team deliver events ranging from very high profile ‘signature’ events as well as smaller family focussed events.

United Kingdom-Plymouth: Event services

2018/S 209-477637

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Plymouth City Council
Ballard House, West Hoe Road
Plymouth
PL1 3BJ
United Kingdom
Contact person: Ms Simone Newark
Telephone: +44 1752307967
E-mail: procurement@plymouth.gov.uk
NUTS code: UKK41
Internet address(es):Main address: http://www.plymouth.gov.uk/

Address of the buyer profile: http://www.supplyingthesouthwest.org.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.supplyingthesouthwest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Event Production Services

Reference number: PLA/18013

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council is looking to contract with a supplier to provide Event Production Services for 3 years with the option to extend for 2 years in yearly increments

The Council’s highly experienced and qualified Events team deliver events ranging from very high profile ‘signature’ events as well as smaller family focussed events such as Lord Mayors Festival, Bonfire Night, British Firework Championships, Flavour Fest, Plymouth Seafood Festival, the Christmas Market, Armed Forces Day, Christmas Light Switch on, Blues n’ Jazz Festival

Suppliers interested in this opportunity should visit http://www.supplyingthesouthwest.org.uk to obtain the tender documentation. The expression of interest deadline is 23:59 on Friday 16.11.2018.

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Lord Mayors Festival, Bonfire Night, British Firework Championships and any similar future events

Lot No: 1

II.2.2)Additional CPV code(s)

79952000
92000000

II.2.3)Place of performance

NUTS code: UKK41

II.2.4)Description of the procurement:

The Council is following an OJEU Open Procedure and is split into the following lots:

Lot 1 — Lord Mayors Festival, Bonfire Night, British Firework Championships and any similar future events.

Lot 2 — Flavour Fest, Plymouth Seafood Festival, the Christmas Market and any similar future events

Lot 3 — Armed Forces Day, Christmas Light Switch on, Blues n’ Jazz Festival and any similar future events.

Suppliers can bid for all lots but can only win a maximum of 2 lots.

The Council reserves the right to award any similar future events to the successful supplier of each lot in accordance with the lot definition detailed in the tender documentation.

All events are subject to change and therefore no guarantee as to the level of spend under each lot can be given.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 70 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend for 2 years in yearly increments.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Flavour Fest, Plymouth Seafood Festival, the Christmas Market and any similar future events

Lot No: 2

II.2.2)Additional CPV code(s)

79952000
92000000

II.2.3)Place of performance

NUTS code: UKK41

II.2.4)Description of the procurement:

The Council is following an OJEU Open Procedure and is split into the following lots:

Lot 1 — Lord Mayors Festival, Bonfire Night, British Firework Championships and any similar future events.

Lot 2 — Flavour Fest, Plymouth Seafood Festival, the Christmas Market and any similar future events.

Lot 3 — Armed Forces Day, Christmas Light Switch on, Blues n’ Jazz Festival and any similar future events.

Suppliers can bid for all lots but can only win a maximum of 2 lots.

The Council reserves the right to award any similar future events to the successful supplier of each lot in accordance with the lot definition detailed in the tender documentation.

All events are subject to change and therefore no guarantee as to the level of spend under each lot can be given.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 160 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend for two years in yearly increments.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Armed Forces Day, Christmas Light Switch on, Blues n’ Jazz Festival and any similar future events

Lot No: 3

II.2.2)Additional CPV code(s)

79952000
92000000

II.2.3)Place of performance

NUTS code: UKK41

II.2.4)Description of the procurement:

The Council is following an OJEU Open Procedure and is split into the following lots:

Lot 1 — Lord Mayors Festival, Bonfire Night, British Firework Championships and any similar future events.

Lot 2 — Flavour Fest, Plymouth Seafood Festival, the Christmas Market and any similar future events.

Lot 3 — Armed Forces Day, Christmas Light Switch on, Blues n’ Jazz Festival and any similar future events.

Suppliers can bid for all lots but can only win a maximum of 2 lots.

The Council reserves the right to award any similar future events to the successful supplier of each lot in accordance with the lot definition detailed in the tender documentation.

All events are subject to change and therefore no guarantee as to the level of spend under each lot can be given.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 270 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend for 2 years in yearly increments.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 175-396924

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/11/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 28/11/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Plymouth City Council
Plymouth
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/10/2018

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