Event Services and Traffic Management Services Leicester

Event Services and Traffic Management Services Leicester

The successful tenderer will act as Event Coordinators and will be required to work with the Ride Leicester Festival Project Team.


TAN0225 – Ride Leicester Event and Traffic Management Services
Awarding body Leicester City Council

EST. START DATE: 06/05/2015
EST. END DATE: 30/04/2015


Leicester City Council (LCC) wishes to procure the services of a suitably qualified and experienced Event Management Organisation to aid the staging of the 2015 Ride Leicester Festival consisting of the Castle Classic race and challenge programme planned for Saturday 15th and Sunday August 16th and Sky Ride Leicester mass participation family cycle ride planned for Sunday 30th August.
The successful tenderer will act as Event Coordinators and will be required to work with the Ride Leicester Festival Project Team to prepare and implement the Castle Classic and Sky Ride Leicester events. The key service objectives are listed below:
Planning, preparation, risk assessment and all aspects of Health & Safety for both major events excluding that directly related to traffic management.
Responsible for practical action to advise, plan & carry out Event Management Plans for both events agreed with Leicester City Council & British Cycling.
Support for other events taking place as part of Ride Leicester, including advice, planning and support services
Responsible for provision of Event Management Services including:

• Stewarding and Security
• Traffic Management and Marshalling
• Volunteer Briefing and Training
• First aid provision (for Castle Classic this includes competitors)
• Crowd control barriers and fencing provision
• Event signage – directional signage for cyclists attending and hazard warning signage on both courses
• Staging and PA provision
• Park and Street Cleansing
• Welfare services including lost children and vulnerable adults provision
• Radio communications
• For Castle Classic – provision of Race Director
Responsible for scheduling and hosting event planning meetings with Leicester based Multi-agency Partners and other relevant colleagues. Including; Leicestershire Police, Fire Service, East Midlands Ambulance Service, First aid provider, City Council Traffic Management, Security provider, Traffic Management provider, Festival and Events Unit and other agencies or delivery partners working on behalf of Leicester City Council, British Cycling and Sky, where appropriate. The final requirements are subject to detailed discussions with all the above agencies.
Assist the Project Manager with event activity procurement purchases, scheduling and co-ordination of suppliers & partners.
The operational delivery for both events
To respond to this opportunity:

Click on the “Apply Online” button to be found below the contact details to the right of this screen which will take you to the EastMidsTenders portal. Click on the “View Opportunities” button to view contracts and locate TAN0225 –Ride Leicester Event &Traffic Management Services. Please register if you have not already done so, to express an interest and gain access to the tender document.

Submissions must be received via the EastMidsTenders portal: https://www.eastmidstenders.org/index.html. Late submissions and those received by any other means will not be accepted. Any queries/questions regarding this opportunity must be received via the Due North portal only.

This should be returned by 12:00hrs on the 1st May 2015 at the very latest.

Applicants should note that due to the technicality of the software package being used to create this advert, this Opportunity will become “invisible” at midnight, 30th April 2015.

Additional information

Contract Type One off
Procurement Process Open Tender
Option to extend 1+1
Category Events,
CPV codes
Suitable for SME YES


1 May 2015

15 days


1 May 2015

15 days




Leicester City Council
Lisa Brownbridge – 0116 454 4033
4th Floor,
Rutland Wing,
115 Charles Street Leicester LE1 1FZ

Express an interest online

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