Event Supplies and Services Dynamic Purchasing System – Bolton

Event Supplies and Services Dynamic Purchasing System – Bolton

Bolton Council Dynamic Purchasing System for Event Supplies and Services. 10 Lots.

United Kingdom-Bolton: Event services

2019/S 084-200531

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Borough Council of Bolton
3rd Floor Bolton Town Hall, Victoria Square
Bolton
BL1 1RU
United Kingdom
Contact person: Mr Irfan Oomer
E-mail: irfan.oomer@bolton.gov.uk
NUTS code: UKD3
Internet address(es):Main address: http://www.bolton.gov.uk/

Address of the buyer profile: http://www.bolton.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=bca5f65f-6e67-e911-80f7-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=bca5f65f-6e67-e911-80f7-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

TC001 Event Supplies and Services Dynamic Purchasing System

Reference number: DN405932

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Borough Council of Bolton (“the Authority”) is prepared to receive tenders to be included on the Dynamic Purchasing System for Event Supplies and Services which will be subject to the information, specification and tender package enclosed. A Dynamic Purchasing System is, in effect, an open framework agreement to which new providers can apply to be appointed to during its life. During this period new providers will be able to gain entry onto the Dynamic Purchasing System. During this period, the Dynamic Purchasing System will re-open intermittently, during which periods new providers will be able to gain entry onto the Dynamic Purchasing System. It is envisaged that the Dynamic Purchasing System will be re-opened as and when there is a requirement for further provision. The required Events Supplies and Services Framework Agreement has been divided into 10 lots.

II.1.5)Estimated total value

Value excluding VAT: 1 186 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Event Security and Stewarding

Lot No: 1

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKD3
Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4)Description of the procurement:

Event security and stewarding — please see specification within the ITT.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 45
Quality criterion – Name: Social value / Weighting: 20
Price – Weighting: 35
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

First Aid

Lot No: 2

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKD3
Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4)Description of the procurement:

First aid — please see specification within the ITT.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 45
Quality criterion – Name: Social value / Weighting: 20
Price – Weighting: 35
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Large Temporary Structures/Marquees

Lot No: 3

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKD3
Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4)Description of the procurement:

Large temporary structures/marquees — please see specification within the ITT.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 45
Quality criterion – Name: Social value / Weighting: 20
Price – Weighting: 35
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Small Temporary Structures/Marquees

Lot No: 4

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKD3
Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4)Description of the procurement:

Small temporary structures/marquees — please see specification within the ITT.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 45
Quality criterion – Name: Social value / Weighting: 20
Price – Weighting: 35
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Staging and Risers

Lot No: 5

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKD3
Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4)Description of the procurement:

Staging and risers — please see specification within the ITT.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 45
Quality criterion – Name: Social value / Weighting: 20
Price – Weighting: 35
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Sound and PA

Lot No: 6

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKD3
Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4)Description of the procurement:

Sound and PA — please see specification within the ITT.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 45
Quality criterion – Name: Social value / Weighting: 20
Price – Weighting: 35
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lighting and Projections

Lot No: 7

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKD3
Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4)Description of the procurement:

Lighting and projections — please see specification within the ITT.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 45
Quality criterion – Name: Social value / Weighting: 20
Price – Weighting: 35
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Barriers, Fencing and Trackway

Lot No: 8

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKD3
Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4)Description of the procurement:

Barriers, fencing and trackway — please see specification within the ITT.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 45
Quality criterion – Name: Social value / Weighting: 20
Price – Weighting: 35
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Generators and Distribution

Lot No: 9

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKD3
Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4)Description of the procurement:

Generators and distribution — please see specification within the ITT.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 45
Quality criterion – Name: Social value / Weighting: 20
Price – Weighting: 35
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Toilets, Sanitary and Plumbing

Lot No: 10

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKD3
Main site or place of performance:

Metropolitan Borough of Bolton.

The Framework Agreement is open to AGMA Authorities and Bolton Partners as detailed in the ITT.

II.2.4)Description of the procurement:

Toilets, sanitary and plumbing — please see specification within the ITT.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 45
Quality criterion – Name: Social value / Weighting: 20
Price – Weighting: 35
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:

This is a Dynamic Purchasing System

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/05/2019
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 48 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 28/05/2019
Local time: 16:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The Borough Council of Bolton
Victoria Square
Bolton
BL1 1RU
United Kingdom

VI.4.2)Body responsible for mediation procedures

The Borough Council of Bolton
Victoria Square
Bolton
BL1 1RU
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority reserves the right not to award any Framework Agreement as a result of the procurement process initiated by this notice and will not be liable for any costs incurred by candidates. Interested parties must log on The Chest by way of expression of interest. The Authority is using the e-business portal known as The Chest. Applicants will need to register their details at the following link: https://www.the-chest.org.uk. Once registered, applicants will be emailed a username and password which will allow applicants to gain access to the ITT. Applicants will need to electronically submit the completed questionnaire and accompanying documentation via the on-line portal by 16:00 on Tuesday 28.5.2019. The framework agreement period will be for 2 years option to extend for a further two (2) 12-month periods.

This is a contract notice. The standstill period of 10 calendar days will be observed by the authority and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Aggrieved parties who have been harmed or are at risk of harm by any breach of the Councils obligations may take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

The Borough Council of Bolton
Victoria Square
Bolton
BL1 1RU
United Kingdom

VI.5)Date of dispatch of this notice:

25/04/2019

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