Events and Missions for UK Trade and Investment

Events and Missions for UK Trade and Investment

UK Trade and Investment (UKTI) intends to procure a prime contractor to deliver and manage a significant proportion of UKTIs HQ led Overseas and UK Events and Missions programme for 2013 to 2015.

UK-London: Miscellaneous business and business-related services

2013/S 010-012557

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Department of Business, Innovation and Skills
1 Victoria Street
Contact point(s): Major Projects Procurement
For the attention of: Kirsty Madden
SW1H 0ET London
UNITED KINGDOM
E-mail: kirsty.madden@ssc.rcuk.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Events and Missions for UK Trade and Investment.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
UK Trade and Investment (UKTI) intends to procure a prime contractor to deliver and manage a significant proportion of UKTIs HQ led Overseas and UK Events and Missions programme for 2013 to 2015.
II.1.6)Common procurement vocabulary (CPV)

79900000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
UKTI will move to a consolidated third party delivery model through a prime contractor in order to meet UKTIs stretching targets of increasing the number of customers attending events by 25 percent year on year through the design and delivery of innovative and market leading events that drive improved quality scores and value to UKTI customers at a lower programme cost per service delivery.
The successful bidder will be responsible for delivering a significant proportion of projected services to UK customers through the UKTI HQ Trade Development Event and Missions programme in the UK and Overseas. This programme encompasses a diverse and bespoke range of inward missions, outward missions, UK sector events and overseas sector events and is estimated at c400 events per year. The remaining customer services will be delivered through the UKTI in-house events teams through existing procurement processes.
The successful bidder will additionally provide a Programme Office that will supply robust financial control, MI, calendaring, measurement and financial reporting for 100 percent of the Events and Missions programme, with UKTI providing the required inputs from the Events and Missions that they deliver.
Estimated value excluding VAT:
Range: between 6 000 000 and 8 500 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As stated in the associated tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As stated in the associated tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As stated in the associated tender documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As stated in the associated tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As stated in the associated tender documents.
Minimum level(s) of standards possibly required: As stated in the associated tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As stated in the associated tender documents.
Minimum level(s) of standards possibly required:
As stated in the associated tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As stated in the associated tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PR120085 TED62-2012-002264.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 224-369077 of 21.11.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 8.2.2013 – 09:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
20.2.2013 – 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
13.3.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 20.2.2013 – 12:00
Place:

Swindon

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Procurement Policy Manager
E-mail: sscltd.procurementpolicy@ssc.rcuk.ac.uk

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority will notify suppliers knocked out at RFI stage and not invited to bid why they were unsuccessful. The Contracting Authority will incorporate a minimum 10 calendar day stand still period at the point information on the Award of the Contract is communicated to tenderers. The 10 day period will be extended to 15 days from the relevant sending date when the Alcatel letter is not sent electronically. This period allows unsuccessful tenderers to seek further debriefing from the
Contracting Authority before the contract is entered into. Such additional information should be requested from the address in Section I.1.The Public Contracts (Amendment) Regulations 2009 also clarify that a letter received from an unsuccessful bidder is not in itself enough to extend the legal standstill period and prevent the authority signing the contract. To do so, a bidder must actually go to court, issue proceedings, and serve them. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) as amended by The Public Contracts (Amendment) Regulations 2009, provide for aggrieved parties who have been harmed or are at a risk of harm by breach of the rules to take action in the High Court (England Wales and Northern Ireland).The new limitation period will apply specifically where a bidder brings an ineffectiveness claim. There is a six month long stop period that will be shortened to 30 days where the authority has published an award notice, or where they have notified the losing bidders of their exclusion, and given proper reasons.
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Procurement Policy Manager
E-mail: sscltd.procurementpolicy@ssc.rcuk.ac.uk

VI.5)Date of dispatch of this notice:10.1.2013

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