Events and Video Production Framework for Scottish Government
Event management, exhibition Management, technical audio visual services and video production.
United Kingdom-Edinburgh: Event services
Section I: Contracting authority
I.1)Name and addresses
Victoria Quay, Leith
Contact person: Lynda Collin
Telephone: +44 1312440434
NUTS code: UKM
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
I.4)Type of the contracting authority
Section II: Object
Events and Video Production Services.
II.1.2)Main CPV code
II.1.3)Type of contract
The Scottish Ministers wish to award a Framework Agreement for the provision of Events and Video Production Services. The Framework will be multi-supplier with up to 5 suppliers appointed.
Events and Video Production Services cover event management, exhibition Management, technical audio visual services and video production and post production services required by Framework Public Bodies.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The Framework Agreement will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross- border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994, Scottish Fire and Rescue Service, the Scottish Police Authority, Scottish health boards or special health boards, all NHS Scotland, The Integrated Joint Boards established further to the Public Bodies (Joint Working) Act 2014, bodies registered as social landlords under the Housing (Scotland) Act 2001, Student Loans Company Limited, the Forestry Commission, the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Equality and Human Rights Commission, Business Stream Ltd, the Business Gateway National Unit at the Convention of Scottish Local Authorities, further or higher education institutions being fundable bodies within the meaning of section 6 of the further and Higher Education (Scotland) Act 2005, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by 1 or more of the foregoing, bodies financed wholly or mainly by 1 or more of the foregoing, bodies subject to management supervision by 1 or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by 1 or more of the foregoing. In addition to the contracting authorities listed, the framework agreement will be available to charities entered on the Scottish Charity Register and voluntary organisations entered on the Membership Database of the Scottish Council for Voluntary Organisations.
Information about Scottish Public Bodies is available at:
Information about the Review of Public Procurement in Scotland and links to the other Centres of Expertise are available at:
The Marketing Services requirements have been divided into 5 separate frameworks rather than a single framework with separate lots.
Detailed award criteria are stated in the procurement documents.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Work to renew the framework will commence within the 4 year period.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
This section refers to Section B of Part IV of the ESPD (Scotland) and covers question 4B.5.
4B.5.1 to 4B.5.3. It is a requirement of this framework/contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded framework/contract the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP.
Public Liability Insurance = 1 000 000 GBP per incident.
Professional Indemnity Insurance = 1 000 000 GBP per incident.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
Within 4 years.
VI.2)Information about electronic workflows
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project_6793. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The Authority requires the Contractor to work pro-actively to support the Scottish Government’s sustainability objectives. Tenderers must confirm that, where appropriate, they will support the Scottish Ministers policies on sustainability and Corporate Social Responsibility in delivering the service required.
(SC Ref: 461881).
Victoria Quay, Leith
United KingdomInternet address:http://www.scotland.gov.uk
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.
VI.5)Date of dispatch of this notice: