Events Management Platform for the Department for International Trade

Events Management Platform for the Department for International Trade

The Department for International Trade’s Events Team in the Marketing and Communications Directorate require an Events Management Platform.

United Kingdom-London: Communication and multimedia software package

2018/S 112-255060

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department for International Trade
Department for International Trade, 3, Whitehall Place
London
SW1A 2AW
United Kingdom
Contact person: Mr Will Medici
Telephone: +44 2072152931
E-mail: will.medici@trade.gov.uk
NUTS code: UK

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Other activity: International Trade

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Events Management Platform for the Department for International Trade

Reference number: DN345136

II.1.2)Main CPV code

48500000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Department for International Trade’s (DIT’s) Events Team in the Marketing and Communications Directorate require an Events Management Platform to manage some of the nearly two thousand (2000) events that it produces or attends annually. DIT has a current events platform, however the contract is due to expire, and will no longer be used. The new platform needs to be a single, cloud-based platform that makes it easier for potential attendees to organically find out about DIT’s events; improves the quality and completeness of events data; and increases the efficiency of events management.

The Contract is expected to commence in August 2018, with a transition period of eight (8) weeks. The Service Commencement date of the new platform is currently estimated as 8.10.2018.

Stage 1 is expected to be published on 15.6.2018. The deadline will be 2.7.2018.

Stage 2 is expected to be published on 6.7.2018. The deadline will be 16.7.2018.

II.1.5)Estimated total value

Value excluding VAT: 215 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48500000
48220000
48330000
48219000
48481000
48312000
79952000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Department for International Trade ‘s (DIT’s) Events Team in the Marketing and Communications Directorate require an Events Management Platform to manage some of the nearly two thousand (2 000) events that it produces or attends annually. DIT has a current events platform, however the contract is due to expire, and will no longer be used. The new platform needs to be a single, cloud-based platform that makes it easier for potential attendees to organically find out about DIT’s events; improves the quality and completeness of events data; and increases the efficiency of events management.

The Contract is expected to commence in August 2018, with a transition period of eight (8) weeks. The Service Commencement date of the new platform is currently estimated as 8.10.2018.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical (Written) / Weighting: 50
Quality criterion – Name: Technical (Live Demonstration) / Weighting: 20
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 215 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

DIT will be holding clarification Q&A Sessions for each stage on the following dates and times:

For Stage 1: Tuesday 19.6.2018, 12:00 – 13:00 (GMT).

For Stage 2: Tuesday 10.7.2018, 12:15 – 13:15 (GMT).

Tenderers successfully invited to Stage 2 will also be invited to a live demonstration event. These are provisionally booked for: 24-25.7.2018, and will be held remotely or in London.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

All Tenderers must complete the Selection Questionnaire (SQ) as part of Stage 1 of the procurement. The SQ contains standard questions around legal, economic and finanicial standing which are PASS/FAIL.

The SQ also then contains sections on Technical Ability and Security that will be used to shortlist Tenderers for Stage 2. This is a mix of scored and PASS/FAIL questions.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
Accelerated procedure
Justification:

This procurement is being carried out in accordance with the Accelerated Restricted Procedure as set out in Regulation 28 (10) of the Public Contracts Regulations (PCR) 2015. The justification by the Authority for implementation of Clause 10 of Regulation 28 is that due to the machinery of Government Changes, there has been significant impact on the initial long-term solution. An interim solution was originally planned, however, it did not meet the security requirements necessary for a Government platform of this nature. As a result this has added an unforeseen urgency to the procurement of this Contract.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 108-246047

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/07/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/07/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Department for International Trade
3 Whitehall Place
London
SW1A 2AW
United Kingdom
Telephone: +44 7741186925
E-mail: will.medici@trade.gov.ukInternet address: https://www.gov.uk/government/organisations/department-for-international-trade
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/06/2018

Enjoyed this post? Share it!