Events Provider for the UKHO

Events Provider for the UKHO

Appoint a provider of specialist event management services for the next 3 years.

United Kingdom-Taunton: Hotel meeting and conference services

2017/S 111-223458

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

UK Hydrographic Office
Admiralty Way, Somerset
Taunton
United Kingdom
E-mail: procurement@ukho.gov.uk
NUTS code: UKK23Internet address(es):Main address: https://www.gov.uk/government/organisations/uk-hydrographic-office
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://ukho.delta-esourcing.com/delta/mainMenu.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://ukho.delta-esourcing.com/delta/mainMenu.html
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Defence

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Events Provider for the UKHO.

II.1.2)Main CPV code

55120000

II.1.3)Type of contract

Services

II.1.4)Short description:

Appoint a provider of specialist event management services for the next 3 years to maintain the leadership of the Admiralty brand and support the development of the UKHO brand.

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK23
Main site or place of performance:

Somerset.

II.2.4)Description of the procurement:

Around 7/8 global events/seminar p/a requiring venue hire, DMS, management, meet and greet — total cost of each 10 000 – 12 000 GBP.

1 global Conference for maximum c150 delegates every 2 years, total budget c. 100 000 GBP – 150 000 GBP to include hotel accommodation 1-2 nights, delegate day rates, dinner/entertainment, transport and conference support.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Ongoing requirement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/07/2017
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 10/07/2017
Local time: 11:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Following the cessation of this contract.

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/P2VW65VUF7

GO Reference: GO-201769-PRO-10386756.

VI.4)Procedures for review

VI.4.1)Review body

UK Hydrographic Office
Admiralty Way
Taunton
TA1 2DN
United Kingdom
Telephone: +44 1823443280
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/06/2017

 

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