Executive Recruitment and Search Services for The Open University

Senior Academic, Leadership and Professional Executive Recruitment and Search Services.

United Kingdom-Milton Keynes: Recruitment services

2017/S 047-087203

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Open University
Walton Hall
Contact point(s): https://in-tendhost.co.uk/openuniversity/
For the attention of: Procurement Manager
MK7 6BP Milton Keynes
United Kingdom
E-mail: finance-tenders@open.ac.uk

Internet address(es):

General address of the contracting authority: www.open.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Senior Academic, Leadership and Professional Executive Recruitment and Search Services/PUR/OJEU/2017.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 13: Advertising services

NUTS code UKJ12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

The Open University is looking to put in place a framework with multiple suppliers with up to date knowledge of the Higher Education sector, who can provide a holistic approach to executive recruitment services to help the Open University appoint:
—The most suitable candidate with specific expertise.
—Increased recruitment efficiency and effectiveness
—Effective marketing of the University’s senior roles to attract a high calibre, diverse range of candidates
—A competitive approach, which is mindful of best practice and trends.
The Framework will cover Senior Academic, Leadership & Professional roles.

II.1.6)Common procurement vocabulary (CPV)

79600000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract is intended to cover all of the Open University’s Senior Academic, Leadership and Professional Executive recruitment requirements.
The Open University is looking for multiple suppliers with up to date knowledge of the Higher Education sector, who can provide a holistic approach to Senior Academic, Leadership and Professional Executive recruitment and Search services to help the Open University appoint:
—The most suitable candidate with specific expertise.
—Increase recruitment efficiency and effectiveness.
—Effective marketing of the University’s senior roles to attract a high calibre, diverse range of candidates.
—A competitive approach, which is mindful of best practice and trends.
Core Services
The Supplier(s) will advise and give expert support to the appointment panel in its work to find and appoint a suitable candidate for a (Job Title).
The Supplier(s) must be able to provide pay and reward benchmarking for specialist areas, such as Academic, Leadership and Professional appointments.
The Supplier(s) must work together with the University and key managers, appointment panel members and other staff to gain an understanding on the culture and operation of the organisation and the character of the current and future role requirements.
Visit the University in the early stages of the process to meet with key managers, appointment panel members and other staff for information on the culture and operation of the organisation and the character of the current and future role at the Open University.
Develop with the University information for candidates, including the role and candidate specification.
Draft and finalise the text and placement of recruitment advertisements nationally and internationally, in order to attract the target population and using network, informal contact, databases and research to identify potential candidates for consideration. Noting that any job advertised in Wales will need to be in Welsh.
Ensuring the information gives a clear and accurate portrayal of the University department/Unit and the role and responsibilities of the job;
Ensuring the advert is in accordance with the University’s policies and standards (e.g. for equal opportunities) and complies with any UKVI requirements;
Ensuring the suggested media selection is appropriate and offers the most cost-effective solution.
The Supplier(s) must be proactive in sharing equality and diversity best practice to enable the delivery of the Open University’s equality objectives as per the Open University’s Equality Scheme 2016-2020.
The Supplier(s) will be expected to collect and scrutinise applications from all sources, including other names suggested to the University.
Manage all candidate’s (internal and external) expectations equally throughout the process.
The Supplier(s) will prepare a long list of potential candidates, matching information from the applications to the role and candidate specifications and present to the appointment panel for its consideration and undertake further investigations or provide more information on particular candidates at the panel’s request.
Advising the appointment panel on the quality and fit of candidates and on the selection process as requested.
Preparing a further report for the appointment panel on the selected candidates to enable the panel to draw up a final short list for interview. The Supplier(s) will not determine the final selection, nor be present at the interviews, although will be required to provide interview advice, guidance and support, if required.
Once the appointment panel has agreed a final short list, the Supplier(s) will assist in the arrangement of visits by candidates to the University, including arranging travel if necessary, by liaising with HR, stakeholders and the candidates to arrange mutually convenient dates with a tight time frame for the visit programme.
The Supplier(s) will ensure that each candidate is fully informed on any selection or assessment requirements and making available all materials submitted by candidates and their referees when requested.
The Supplier(s):
—will provide support and advice in securing the preferred candidate(s)
—obtain appropriate references, including their current employer
—negotiate (or provide advice and guidance for) remuneration packages
—will agree up front for specific exercises the provision of remedial actions where it has not been possible to; identify suitable candidates, secure the services of selected candidates, retain an appointee for a specified period following take-up of role eg the partial reimbursement of fees or re-running of a campaign when a candidate accepts, but fails to take up a role.
The Supplier(s) will deal with enquiries throughout the process and with the sensitive communication to unsuccessful candidates and liaise with the successful candidate on behalf of the University.
Other Services:
The Supplier(s) will be expected to work with the Open University to provide proactive and responsive advice which:
—Informs the Open University of national and local recruitment market trends
—Improves the Open University’s efficiency and effectiveness when recruiting.
—Informs short and medium term Open University recruitment strategies
—Assists the Open University in reaching a diverse pool of candidates to achieve a representative workforce.
—Provide a thorough response handling and feedback service as required.
—Ensure a full audit trail to support actions, decisions etc.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per documents.
Minimum level(s) of standards possibly required: As per documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per documents.
Minimum level(s) of standards possibly required:
As per documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

OUPA10349

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.4.2017 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.4.2017 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

5.5.2017

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 6.4.2017 – 14:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Procurement Manager (or delegate) and 2 other university officers.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Open University
Walton Hall
MK7 6AA Milton Keynes
United Kingdom
Internet address: www.open.ac.uk

Body responsible for mediation procedures

The Open University
Walton Hall
MK7 6AA Milton Keynes
United Kingdom

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar
day standstill period at the point information on the
award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek
further debriefing from the contracting authority before
the contract is entered into. Applicants have two
working days from notification of the award decision to
request additional debriefing and that information has
to be provided a minimum of 3 working days before
the expiry of the standstill period. Such additional
information should be requested from the address in
section 1.1 If an appeal regarding the award of a
contract has not been successfully resolved the (for
Public Sector) Public Contracts Regulations 2015 provide for aggrieved parties who have
been harmed or are at risk of harm by breach of the
rules to take action in the High Court (England, Wales,
and Northern Ireland). Any such action must be
brought promptly (generally within 3 months). Where
a contract has not been entered into the court may
order the settling aside of the award decision or order
the authority to amend any document and may award
damages. If the contract has been entered into the
court may only award damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained

The Open University
Walton Hall
MK7 6AA Milton Keynes
United Kingdom

VI.5)Date of dispatch of this notice:

7.3.2017

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