Executive Recruitment Services for Cardiff Council

Executive Recruitment Services for Cardiff Council

Executive assessment and assessor services for Senior Management (director level).

United Kingdom-Cardiff: Recruitment services

2015/S 051-088963

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The City of Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): Commissioning and Procurement
For the attention of: Ola Ogunfiditimi
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873738
E-mail: ola.ogunfiditimi@cardiff.gov.uk

Internet address(es):

General address of the contracting authority: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0422

Electronic access to information: http://ccs.cabinetoffice.gov.uk/i-am-buyer/procurement-pipeline/recruitment-services-dynamic-purchasing-system

Electronic submission of tenders and requests to participate: http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender

Further information can be obtained from: The City of Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): Commissioning and Procurement
For the attention of: Ola Ogunfiditimi
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873738
E-mail: ola.ogunfiditimi@cardiff.gov.uk
Internet address: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The City of Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): Commissioning and Procurement
For the attention of: Ola Ogunfiditimi
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873732
E-mail: ola.ogunfiditimi@cardiff.gov.uk
Internet address: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Tenders or requests to participate must be sent to: The City of Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): Commissioning and Procurement
For the attention of: Ola Ogunfiditimi
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873738
E-mail: ola.ogunfiditimi@cardiff.gov.uk
Internet address: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Executive assessment and assessor services for Senior Management (director level).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 22: Personnel placement and supply services
Main site or location of works, place of delivery or of performance: Cardiff.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Background:
The Council wishes to engage the services of specialist advisers to assist in the appointment of senior managers within the Council in respect of executive assessment and assesors only.
Desired Outcomes:
The Council is seeking a high quality provision of an Executive assessment service for Senior Management Positions. The overall objective is that the Council will receive a seamless and coordinated approach from a single service provider.
The desired outcomes are detailed below:
Provision of a cost effective efficient Executive Assessment function which is transparent, robust and equitable.
A seamless integration with the Council’s recruitment process following an initial longlisting and up until final interview.
Adherence to the Councils Equal Opportunity Policy.
The Service Required:
The Council will undertake the advertising of any post(s) using its own In-House advertising agency, and will be responsible for the selection and recruitment process. However, it requires specialist advisers to facilitate an Executive assessment centre in the Councils name.
The successful bidder (‘the Service Provider’) will be required to develop for the Council to approve an assessment centre which will include psychometric testing, role play and/or group exercises, and an interview process. The preparation work will need to be carried out week commencing 20.4.2015 with the assessment centres taking place week commencing 27.4.2015.
The appointed Provider will be expected to:
A) To develop and agree with the Council the elements to be used for the Assessment Centre.
B) To carry out all administrative work required to run the assessment centre including the invitations to candidates, any preparation work for the day and the running of the day itself.
C) To provide written reports to the Council regarding each candidate for integration into the final interview panels deliberations within 48 hours of the Assessment centre.
D) Undertake the process in a confidential manner so as not to alert candidates’ current employer.
E) The process must be demonstrably transparent and equitable.
F) Note there must be no additional fees payable by the candidate to the service provider if successful in the appointment process.
Please note: The Executive Assessment must reflect the aspirations of the Council in attracting candidates with the appropriate competencies and experience.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=24069

II.1.6)Common procurement vocabulary (CPV)

79600000, 79610000, 79633000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 25 000 and 30 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(4) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(5) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(6) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(7) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(8) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(9) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(10) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2014/S 39-065129 of 25.2.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

24.3.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 16.4.2015 – 12:00

Place:

Cardiff.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Cardiff Council is using the Crown Commercial Services e-sourcing (e-Tendering) tool for this DPS on behalf of Cardiff Council. Consequently formal applications are to be submitted by completing an on-line Questionnaire. Information about the e-sourcing tool/application can be obtained from:http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender

(WA Ref: 24069).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.3.2015

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