Executive Recruitment Support – Ministry of Defence

Executive Recruitment Support – Ministry of Defence

DE and S has a requirement to establish a framework for Executive Recruitment Support for the Corporate Services discipline.

United Kingdom-Bristol: Recruitment services

2018/S 107-244053

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Defence, Agencies/Misc, Other
MOD Abbey Wood, Elm 1c #4135
BS34 8JH
United Kingdom
Contact person: Mr Andrew Witcombe
Telephone: +44 3067983211
E-mail: Andrew.Witcombe102@mod.gov.uk
NUTS code: UKK11
Internet address(es):Main address: www.contractsfinder.service.gov.uk

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.contractsfinder.service.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


DE and S Corporate Services Executive Recruitment Support

Reference number: CCDT/488

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

DE and S has a requirement to establish a framework for Executive Recruitment Support for the Corporate Services discipline, who can help us attract and hire the best talent in the market for the top levels of our management structure, in both permanent and interim roles. We need to get access to top talent, build our brand in the senior marketplace and use our freedoms around pay and reward to secure the very best individuals.

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK11
Main site or place of performance:

Bristol, City of.

II.2.4)Description of the procurement:

DE and S has a requirement to establish a framework of Executive Recruitment Support for the Corporate Services Discipline, who can help us attract and hire the best talent in the market for the top levels of our management structure, in both permanent and interim roles. We need to get access to top talent, build our brand in the senior marketplace and use our freedoms around pay and reward to secure the very best individuals. We want to build relationships with external suppliers so they get to know DE and S and understand our business, our culture and senior leaders.

The role of the Corporate Services Executive Recruitment Framework Contractor, will be to work face to face with HR, the business and key stakeholders, including our Chief Executives Committee and Senior Leadership Group to define and advise the correct person specification for each role, utilising market data to advise potential candidate sources that will provide access to the most relevant and high quality candidates per role. For permanent recruitment, it is expected that in-depth research based market mapping will be conducted to identify and approach potential candidates, introducing DE and S in a compelling way in order to attract them to the opportunity on offer. The Framework Contractor will conduct a thorough assessment of all candidates before recommending the most suitable individuals to DE and S, and subsequently managing these individuals through the selection process of shortlist and interview stages before securing the preferred candidate.


The Contract duration is expected to be 2 years from the framework establishment, with a further 2 option years anticipated. The Framework Contract will run for an initial period of 2 years from contract award, which the Authority may wish to extend for further period or periods dependent on forecasted recruitment demand and Contractor-success and performance.


Firm prices are sought for all permanent recruitment work under the Contract. Interim recruitment will be subject to Firm daily rate price bandings.

The competition is being conducted under the PCR 2015 Open Procedure. This is a live Invitation to Tender and Bidders must respond directly to this ITT by obtaining the ITT documents published on the Government’s Contracts Finder website (www.gov.uk/contracts-finder) and completing the Suitability Assessment Questionnaire (SAQ) on the Contract Notice for this requirement on Defence Contracts Online (DCO) (https://www.contracts.mod.uk/).

This Cyber Risk classification of this requirement is defined as Low. Tenderers wishing to tender for this requirement are required to complete a Cyber Security Supplier Assurance Questionnaire.

There will not be a separate pre-qualification stage, bidders conference or any further publication/issue of these ITT documents. The full ITT document set is only available through the Contracts Finder website.

Tenderers must:

— complete the Suitability Assessment Questionnaire (SAQ) within this Contract Notice by the due date / time. Access Code: 5F89S87J9A

— complete a Cyber Security Supplier Assurance Questionnaire by registering on https://supplier-cyber-protection.service.gov.uk/ and entering the reference: RAR-Y9ZF5MPY

— download the published ITT Documents for this requirement from Contracts Finder and complete and submit postal tenders through the MOD Abbey Wood Tender board by the due date / time. All required information is given in this documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority retains Options to proceed to Contract Years 3 and 4, subject to the Authority’s continued requirement for the Framework Contractor’s services under the Framework Agreement following completion of each Contract Year. The Framework Contractor hereby grants to the Authority irrevocable Options to proceed to future Contract Years at the firm prices stated in the Schedule of Requirements (Schedule 2). The Authority will not be obliged to take up the Option(s) and if the Authority elects not to take up the Option(s), the Framework Agreement will be deemed to have expired at the end of Contract Year 2 or Contract Year 3 if Contract Year 4 is not taken up.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

No business whatsoever is guaranteed under any resulting Framework Agreement indeed there is no guarantee that any Framework Agreement or contract will be put in place in relation to this notice. No compensation will be paid if a resulting Framework Agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Electronic Trading:

Potential suppliers must note the mandatory requirement for electronic trading using the Contracting, Purchasing and Finance (CP and F) electronic procurement tool. All payments for Contractor Deliverables under the Contract shall only be made via CP and F. You can find details on CP and F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/07/2018
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 10/07/2018
Local time: 10:00

The Tender Board, Commercial Project Enabling Team, DE and S, The Central Gatehouse/VCP, MOD Abbey Wood South, Bristol BS34 8JH.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.


Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must login, go to your Response Manager and add the following Access Code: 5F89S87J9A

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this Contract Notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324

GO Reference: GO-201865-DCB-12555134

VI.4)Procedures for review

VI.4.1)Review body

Ministry of Defence, Agencies/Misc, Other
MOD Abbey Wood, NH4 Elm 1c #4135
BS34 8JH
United Kingdom
Telephone: +44 3067983211
E-mail: Andrew.Witcombe102@mod.gov.uk

VI.4.2)Body responsible for mediation procedures

Ministry of Defence, Agencies/Misc, Other
MOD Abbey Wood, NH4 Elm 1c #4135
BS34 8JH
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: