Exeter City Council Arboricultural Contract

Exeter City Council Arboricultural Contract

Lot No: 1 – Surveys and Inspections. Lot No: 2 – Arboricultural maintenance.

United Kingdom-Exeter: Agricultural, forestry, horticultural, aquacultural and apicultural services

2017/S 201-413662

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Exeter City Council
Civic Centre, Paris Street
Exeter
EX1 1JN
United Kingdom
Contact person: Paul Faulkner
Telephone: +44 1392265806
E-mail: Publicrealmenquiries@exeter.gov.uk
Fax: +44 1392265752
NUTS code: UKK4
Internet address(es):Main address: www.exeter.gov.uk

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA24030

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://exeter.gov.uk/council-and-democracy/finance/selling-to-the-council/contract-advertisements/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Exeter City Council Arboricultural contract.

Reference number: ARB020418

II.1.2)Main CPV code

77000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Exeter City Council is seeking to appoint suitably experienced contractor/s for the provision of arboricultural services. These are divided into 2 lots. The first lot is for the completion of surveys and inspections to the standards as shown in the specifications. The second is to provide tree maintenance. Maintenance requirements cover the full range of arboricultural operations from the removal of epicormic growth to tree planting and crown lifting and surgery. These services are required for the council’s tree stock located across various sites within the city of Exeter. The tree stock is greatly varied from young trees through to specimen and veteran trees.

II.1.5)Estimated total value

Value excluding VAT: 2 450 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Surveys and Inspections

Arboricultural maintenance.

II.2)Description

II.2.1)Title:

Surveys and Inspections

Lot No: 1

II.2.2)Additional CPV code(s)

77000000

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

Various sites within the city of Exeter.

II.2.4)Description of the procurement:

Surveying and inspections of a wide range of trees with corresponding risk assessments and reports as detailed in the specifications.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality Framework / Weighting: 30 %
Quality criterion – Name: Health and Safety / Weighting: 20 %
Price – Weighting: 50 %

II.2.6)Estimated value

Value excluding VAT: 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended from the initial period of 60 months by a further 24 months subject to performance and negotiation with the contractor. The value stated would be for the 84 month period.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

Experience,

Quality Framework,

Financial Stability,

Health and Safety,

Environmental Credentials,

HR capacity and Framework,

Compatibility of Vision.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Arboricultural maintenance

Lot No: 2

II.2.2)Additional CPV code(s)

77000000

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

Various sites within the city of Exeter.

II.2.4)Description of the procurement:

Maintenance of a wide range of tree types utilising all maintenance techniques to the required standards as shown in the specifications.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30 %
Quality criterion – Name: Health and Safety / Weighting: 20 %
Price – Weighting: 50 %

II.2.6)Estimated value

Value excluding VAT: 2 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended for a further 24 months subject to performance and negotiation with the contractor.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

Experience,

Quality Framework,

Financial Stability,

Health and Safety,

Environmental Credentials,

HR capacity and Framework,

Compatibility of Vision.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As contained within the draft contract and schedules available from the web site previously stated.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/11/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 14/12/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

(MT Ref:202950)

VI.4)Procedures for review

VI.4.1)Review body

Exeter City Council
Civic Centre, Paris Street
Exeter
EX1 1RQ
United Kingdom
Telephone: +44 1392265806
E-mail: Publicrealmenquiries@exeter.gov.uk
Fax: +44 1392265752Internet address:www.exeter.gov.uk

VI.4.2)Body responsible for mediation procedures

Exeter City Council Customer Services
Paris Street
Exeter
EX1 1JN
United Kingdom
Telephone: +44 1392277888
E-mail: customer.services@exeter.gov.ukInternet address:http://www.exeter.gov.uk

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Any request for a review should be submitted within 10 working days of the notification of the award of the contract.

VI.4.4)Service from which information about the review procedure may be obtained

Exeter City Council Customer Services
Paris Street
Exeter
EX1 1JN
United Kingdom
Telephone: +44 1392277888
E-mail: customer.services@exeter.gov.ukInternet address:http://www.exeter.gov.uk

VI.5)Date of dispatch of this notice:

16/10/2017

 

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