Exhibition Design and Build Scotland

Exhibition Design and Build Scotland

Design, build and storage of exhibition stand for the Scottish Learning Festival.

United Kingdom-Livingston: Event services

2016/S 177-317647

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Education Scotland
Denholm House, Almondvale Business Park
Livingston
EH54 6GA
United Kingdom
Contact person: Sandra Wilson
Telephone: +44 1312445748
E-mail: edsprocurement@educationscotland.gsi.gov.uk
NUTS code: UKM34

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Design, build and storage of exhibition stand for the Scottish Learning Festival.

Reference number: EDUC #124

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Scottish Learning Festival (SLF) is the major annual event in the Scottish Education calendar and a focal point for educational professionals in Scotland. The event aims to celebrate success, showcase effective practice, inspire better teaching and learning and help to create a confident education profession for the 21stcentury.

Education Scotland requires a supplier to design and build the SLF stand and to manage the transportation, storage and maintenance of the stand out with use at each event. The contract term will be for 36 months covering 3 SLF events i.e. 2017, 2018 and 2019. The 2017 event will take place at the Scottish Exhibition Conference Centre (SECC), Glasgow on Wednesday, 20th and Thursday, 21.9.2017. Event dates for 2018 and 2019 will be similar to 2017.

The procurement will be a 2 stage restricted procedure.

II.1.5)Estimated total value

Value excluding VAT: 175 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM34
Main site or place of performance:

Event location is the Scottish Exhibition and Conference Centre (SECC) in Glasgow.

II.2.4)Description of the procurement:

The objective of this tender is to appoint a single supplier to provide the full scope of the requirements. The supplier will be required to design and build the SLF exhibition stand for use at SLF events in 2017, 2018 and 2019. There will be 2 x 12 month extension options available to ES. The supplier will be required to transport the stand to and from each SLF event and provide storage when not in use.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 175 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This contract term will be up to 60 months (36 +12 + 12).

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

This Procurement will be conducted through the use of the Restricted Procedure. The 5 highest scoring candidates will be invited to progress to tender stage. All queries about this procurement must be made via the PCS messaging system.

The process we will apply will be:

— Statements including the specific requirements can be found within Section III.1.1) III.1.2) and III.1.3) of the Contract Notice.

Bidder’s must pass the minimum standards sections of the ESPD (Scotland) Part III and Section B and D of Part IV will be scored on a pass/fail basis, and Section C of Part IV of the ESPD (Scotland) will be scored in the following way:

0 Unacceptable — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement;

1 Poor — Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled;

2 Acceptable — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas;

3 Good — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled;

4 Excellent — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

The responses to the questions Part IV Section C Technical and Professional ability will be weighted in the following way:

4C.1.2. Please provide relevant examples of supplies and/or services carried out during the last 3 years as specified in the Contract Notice: (Examples from both public and/or private sector customers and clients may be provided) — 70 %.

4C.2. Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control — 10 %.

4C.7. Please provide details of the environmental management measures which the bidder will be able to use when performing the contract — 10 %.

4C.9. Please provide details of relevant tools, plant or technical equipment available to you in relation to this procurement exercise — 10 %.

4C.10. Please provide details of the proportion (i.e. percentage) of the contract that you intend to subcontract — 0 %.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Statement for 4A.1 — Bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

4B1.1. Bidders will be required to have a minimum ‘general’ yearly turn over of 350 000 GBP for the last 3 years.

4B2.1. Bidders will be required to have a minimum yearly ‘specific’ turnover of 350 000 GBP for the last 3 years in the business area covered by the contract.

4B.3. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

4B5.1. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP.

4B5.2. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Public Liability Insurance = 1 000 000 GBP;

Professional Indemnity Insurance = 500 000 GBP.

http://www.hse.gov.uk/pubns/hse40.pdf

III.1.3)Technical and professional ability

List and brief description of selection criteria:

4C.1.2. Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4) of the OJEU Contract Notice or the relevant section of the Site Notice.

4C.2. Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.

4C.7. Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements:

Timber products: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/339920/GOV.UK_GBS_for_wood_products.pdf

Paint and Varnish: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/482118/gbs-paints-varnishes-2015.pdf

Lighting: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/339912/GOV.UK_GBS_for_Lighting_systems.pdf

4C.9. Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4) in the OJEU Contract Notice or the relevant section of the Site Notice.

4C.10. Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

4D.1. Quality Management Procedures:

1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent); or

2. The bidder must have the following:

a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

Health and Safety Procedures:

3. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, Or;

4a. The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.

Note: Organisations with fewer than 5 employees are not required by law to have a documented policy statement.

4D.2. Environmental management:

1. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate; or

2. The bidder must have the following:

a. A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder’s environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/10/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 31/10/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/01/2017
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at:http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=453887

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at:http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contracting Authority does not intend to include a sub-contract clause in this contract.

(SC Ref:453887).

VI.4)Procedures for review

VI.4.1)Review body

Education Scotland
Denholm House, Almondvale Business Park
Livingston
EH54 6GA
United Kingdom
Telephone: +44 1312444319
E-mail: gillian.howells@educationscotland.gsi.gov.ukInternet address:http://www.educationscotland.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/09/2016

 

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