Exhibition Design and Fit-Out Cornwall

Exhibition Design and Fit-Out Cornwall

Exhibition Design and Fit-Out and Wayfinding.

United Kingdom-Truro: Archive services

2016/S 008-009088

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Cornwall Council
County Hall, Treyew Road
Truro
TR1 3AY
UNITED KINGDOM
Contact person: Wayne Rossiter
Telephone: +44 1872322493
E-mail: wrossiter@cornwall.gov.uk
NUTS code: UKK3Internet address(es):Main address: http://www.cornwall.gov.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.gov.uk/contracts-finder
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Kresen Kernow — Exhibition Design and Fit-Out and Wayfinding.

Reference number: PAS 2015.37F

II.1.2)Main CPV code

92512000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Cornwall Council requires a contractor to undertake exhibition design and fit out and wayfinding for the new Kresen Kernow archive centre for Cornwall, bringing together the world’s largest collection of archives, rare books, photographs and recordings about Cornwall in a permanent purpose built home.

We will be creating 2 exhibition spaces. The first exhibition space, on the ground floor, will be a flexible space designed in zones to display the collections around key interpretation themes, identified during consultation. The second exhibition space, on the first floor, will be environmentally controlled, enabling us to display more sensitive material.

The 2 key roles:

1. To coordinate the detailed design, production and installation of the exhibition, working closely with the Teams to meet the delivery programme;

2. To coordinate the detailed design, production and installation of the building’s wayfinding and non-statutory signage scheme.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

39154000
39154100
39150000
34992000
79950000

II.2.3)Place of performance

NUTS code: UKK3
Main site or place of performance:

Kresen Kernow Archive Centre at the former Redruth Brewery site, off Chapel Street, Redruth, Cornwall, TR15 1AN.

II.2.4)Description of the procurement:

Cornwall Council requires the services of a contractor to undertake exhibition design and fit out and wayfinding for the new Kresen Kernow archive centre in Redruth, Cornwall.

Kresen Kernow will be the new archive centre for Cornwall, bringing together the world’s largest collection of archives, rare books, photographs and recordings about Cornwall in a permanent purpose built home. Alongside a state-of-the-art archive facility, we will be creating two exhibition spaces. The first exhibition space, on the ground floor, will be a flexible space designed in zones to display the breadth of our collections around key interpretation themes, identified during consultation. It should act as a stepping stone to further engagement.

The second exhibition space, on the first floor, will be environmentally controlled, enabling us to display more sensitive material and borrow items from national collections.

The 2 key roles for the contractor:

1. To coordinate the detailed design, production and installation of the exhibition in the allocated spaces, in line with the Kresen Kernow Exhibition Plan, working closely with the Architect-led Design Team and the Activity Programme Team, meeting the delivery programme of the project;

2. To coordinate the detailed design, production and installation of the building’s wayfinding and non-statutory signage scheme.

Plans of the site and exhibition zones are provided within the Invitation to Tender together with estimates of the signage/wayfinding requirements but the appointed supplier will be required to design, produce and install all of the exhibition supplies and services in the allocated spaces, in line with the Kresen Kernow Exhibition Plan, working closely with the Architect-led Design Team and the Activity Programme Team, to meet the delivery programme for the project.

The appointed supplier will also coordinate the detailed design, production and installation of the building’s wayfinding and non-statutory signage scheme for the Kresen Kernow archive centre. Further details regarding the Supplies and Services quantity and scope are as stated in the Invitation to Tender documents.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Interview / Weighting: 24
Quality criterion – Name: Interpretation of the space / Weighting: 9
Quality criterion – Name: Ability to resource the project / Weighting: 9
Quality criterion – Name: Approach and methodology / Weighting: 9
Quality criterion – Name: Working with Design and Project Teams / Weighting: 9
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 175 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 37
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The project is divided into 2 phases: First Phase Services and Second Phase Services (as defined in the tender documents). The First Phase Services shall commence on the Commencement Date. The commencement of the Second Phase Services is conditional upon the construction programme for the Building with the delivery of the Second Phase Services being subject to the overall Longstop Date.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the Invitation to Tender documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As stated in the Invitation to Tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/02/2016
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 18/02/2016
Local time: 15:00
Place:

The Cornwall Council, County Hall, Treyew Road, Truro, Cornwall TR1 3AY.

Information about authorised persons and opening procedure:

A representative from the Commercial Services Team at Cornwall Council, together with at least 1 Council Officer who is independent of the contracting directorate and the relevant elected Member from the Council’s Cabinet will be invited to the opening of the tenders.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Contract will be delivered in the following 2 phases:

Phase 1 — Design;

Phase 2 — Production, and Installation.

Phase 1 will commence on the Commencement Date. Phase 2 will be conditional and the conditions relating to the commencement of Phase 2 are as set out in the contract documents included with the tender documents. The contract duration will be dependent upon the construction programme for the Kresen Kernow building.

It is currently anticipated that the exhibition will be required for opening in 2018 but the Contract includes provision for extension with an overall longstop date of 30.4.2019.

The procurement documents are available for unrestricted and full direct access, free of charge, at the Contracts Finder website: https://www.gov.uk/contracts-finder but in case of any difficulties, please refer to the key contact point, as listed at the beginning of this Contract Notice.

Please note that any subsequent Tender clarification queries and responses will also be published on the Contracts Finder website https://www.gov.uk/contracts-finder but the onus is on prospective providers to regularly check for any such updates.

VI.4)Procedures for review

VI.4.1)Review body

The Cornwall Council Monitoring Officer
The Cornwall Council, County Hall, Treyew Road
Truro
TR1 3AY
UNITED KINGDOM
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

As stated in the Invitation to Tender documentation.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/01/2016

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