Exhibition Design and Production Contract

Exhibition Design and Production Contract

Design, Production and Custom Build for the Northern Ireland Government Departments Exhibition at the Balmoral Show.

United Kingdom-Belfast: Works for complete or part construction and civil engineering work

2019/S 065-151992

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department of Agriculture, Environment and Rural Affairs
Dundonald House
Belfast
BT4 3SB
United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
NUTS code: UK
Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ID 2080777 DAERA — Design, Production and Custom Build for the Northern Ireland Government Departments Exhibition at the Balmoral Show

II.1.2)Main CPV code

45200000

II.1.3)Type of contract

Services

II.1.4)Short description:

This tender is for the production and supply of the following services for the Northern Ireland Government Departments’ Exhibition at the Balmoral Show in 2020. The exhibition will be sited in Balmoral Park, the new Royal Ulster Agricultural Society (RUAS) Showgrounds at the Maze, Lisburn, Co. Antrim. The initial show will take place provisionally from the 13.5.2019 to the 16.5.2020 and the following 2 shows will be in mid May 2021 and 2022. The exhibition will be situated within the Eikon Exhibition Centre.

II.1.5)Estimated total value

Value excluding VAT: 367 800.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

45212312
45212310

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

This tender is for the production and supply of the following services for the Northern Ireland Government Departments’ Exhibition at the Balmoral Show in 2020. The exhibition will be sited in Balmoral Park, the new Royal Ulster Agricultural Society (RUAS) Showgrounds at the Maze, Lisburn, Co. Antrim. The initial show will take place provisionally from the 13.5.2019 to the 16.5.2020 and the following 2 shows will be in mid May 2021 and 2022. The exhibition will be situated within the Eikon Exhibition Centre.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Qualitative criteria / Weighting: 35
Cost criterion – Name: Quantitative criteria / Weighting: 65
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/05/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/08/2019

IV.2.7)Conditions for opening of tenders

Date: 03/05/2019
Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

The pricing schedule applied and the setting of cost/profit margins is a commercial decision for economic operators when submitting a bid. Neither CPD or the authority can provide any guarantee of the level of business under this contract. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a certificate of unsatisfactory performance and the contract may be terminated.

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any such bodies with responsibility for appeals/mediation procedures
UK
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/03/2019

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