Exhibition Design Contract – Scottish Parliament

Exhibition Design Contract – Scottish Parliament

The Scottish Parliamentary Corporate Body seeks to appoint a suitably qualified Contractor to provide exhibition design, build, audio-visual and maintenance services. 

United Kingdom-Edinburgh: Parliament and public assembly buildings

2017/S 058-107941

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Parliamentary Corporate Body
Holyrood
Edinburgh
EH99 1SP
United Kingdom
Telephone: +44 1412784405
E-mail: Liam.Middleton@gov.scot
NUTS code: UKM

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Scottish Parliament

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Exhibition Design, Build, Audio Visual and Maintenance Services.

Reference number: NIC/G&S/91

II.1.2)Main CPV code

45216114

II.1.3)Type of contract

Services

II.1.4)Short description:

The Scottish Parliamentary Corporate Body (SPCB) seeks to appoint a suitably qualified Contractor to provide exhibition design, build, audio-visual and maintenance services. These services are required to support the Parliament’s programme of temporary public exhibitions, primarily but not exclusively, in the Main Hall of the Scottish Parliament building. The contract will also support the development of the semi-permanent Parliament exhibition, provide printed or digital interpretation for the Art Collection, including any new acquisitions or loans on display inside or outside the building, and potentially also off-site pop-up exhibitions.

II.1.5)Estimated total value

Value excluding VAT: 180 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM25
Main site or place of performance:

The Scottish Parliament, Holyrood, Edinburgh.

II.2.4)Description of the procurement:

The Scottish Parliamentary Corporate Body (SPCB) seeks the provision of exhibition design, exhibition construction, audio-visual, maintenance, digital interpretation and graphic design services. These services are required to support the Parliament’s programme of temporary public exhibitions, primarily but not exclusively, in the Main Hall of the Scottish Parliament building. The contract will also support the development of the semi-permanent Parliament exhibition, provide printed or digital interpretation for the Art Collection, including any new acquisitions or loans on display inside or outside the building, and potentially also off-site pop-up exhibitions.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical Criteria / Weighting: 60 %
Price – Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 180 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended by 2 one year periods at the sole discretion of the Scottish Parliamentary Corporate Body.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

There must be no qualifications or contra-indication from any evidence provided in support of the bidder’s economic and financial standing.

Minimum level(s) of standards possibly required:

Statement for 4B.5.1-3:

It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequent awarded contract the type of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP

Public Indemnity Insurance = 2 000 000 GBP

Statement for 4.B.6

The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of tenderers. Tenderers are encouraged to review their financial performance on Creditsafe and read information about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at: http://www.creditsafe.com/products/business-credit-reports/

If a tenderer does not agree with the credit rating it has been given by Creditsafe it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.

If a tenderer is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.

Tenderers should have a Creditsafe credit rating of 30 or higher to demonstrate satisfactory financial standing. If a tenderer has a lower credit rating score and no evidence to support a stable or improved financial standing then the tender may be rejected.

Minimum level(s) of standards possibly required:

4B.5.1-3

Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP

Public Indemnity Insurance = 2 000 000 GBP

4B.6 Tenderers should have a Creditsafe credit rating of 30 or higher to demonstrate satisfactory financial standing.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Minimum level(s) of standards possibly required:

Technical and Professional Ability:

4C.1.2 Bidders will be required to provide examples that they have relevant experience to deliver the services as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

Minimum level(s) of standards possibly required:

Experience of exhibition design, exhibition construction, audio-visual services, maintenance services, digital interpretation and graphic design.

Section C of Part IV of the ESPD (Scotland) will be scored in the following way:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.

2 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Responses must achieve a score of Acceptable or higher to Pass.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/04/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 24/07/2017

IV.2.7)Conditions for opening of tenders

Date: 24/04/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Question scoring methodology for Selection Criteria: pass/fail

Section C of Part IV of the ESPD (Scotland) will be scored in the following way:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Responses must achieve a score of Acceptable or higher to Pass.

Award Criteria questions can be found in the ITT together with the weightings.

Award scoring methodology will be the following:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 — Poor. Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 — Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=488576.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:488576)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=488576

VI.4)Procedures for review

VI.4.1)Review body

Scottish Parliamentary Corporate Body
The Scottish Parliament, Holyrood
Edinburgh
EH99 1SP
United Kingdom
Telephone: +44 1312447556Internet address:http://www.scotland.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/03/2017

 

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