Exhibition Design Services for Plymouth International History Centre

Exhibition Design Services for Plymouth International History Centre

The primary objective of the PIHC is to provide an entirely new and exciting visitor experience and service to share the stories and collections of Plymouth and its people with the world.

United Kingdom-Plymouth: Recreational, cultural and sporting services

2015/S 011-015064

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Plymouth City Council
Ballard House, West Hoe Road
For the attention of: Hilary Bracegirdle
PL1 3BJ Plymouth
UNITED KINGDOM
E-mail: procurement@plymouth.gov.uk

Internet address(es):

General address of the contracting authority: www.plymouth.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Plymouth City Council
Ballard House, West Hoe Road
For the attention of: Hilary Bracegirdle
PL1 3BJ Plymouth
UNITED KINGDOM
E-mail: procurement@plymouth.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Plymouth City Council
Ballard House, West Hoe Road
For the attention of: Hilary Bracegirdle
PL1 3BJ Plymouth
UNITED KINGDOM
E-mail: procurement@plymouth.gov.uk

Tenders or requests to participate must be sent to: Plymouth City Council
Ballard House, West Hoe Road
For the attention of: Hilary Bracegirdle
PL1 3BJ Plymouth
UNITED KINGDOM
E-mail: procurement@plymouth.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Plymouth University
Drake Circus
PL4 8AA Plymouth
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UK — Plymouth: Provision of Exhibition Design Services for Plymouth International History Centre.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services

NUTS code UKK41

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Plymouth City Council is tendering on behalf of its partners, Plymouth University, Southwest Film and Television Archive and the Southwest Image Bank for the provision of exhibition design services for Plymouth International History Centre.
Plymouth City Council and its partners have recently obtained a Round 1 pass from the Heritage Lottery Fund (HLF) for the Plymouth International History Centre (PIHC).
The primary objective of the PIHC is to provide an entirely new and exciting visitor experience and service to share the stories and collections of Plymouth and its people with the world. This will be achieved by bringing together the collections of Plymouth City Council’s Arts and Heritage Service and the local studies and reference libraries, the Southwest Film and Television Archive and the Southwest Image Bank into 2 grade 2 listed buildings. The buildings are the Plymouth City Museum and Art Gallery, Central Library buildings and St Luke’s Church.
We now wish to appoint Exhibition Designers to work with our Technical and Design Team, our construction contractor undertaking the redevelopment, project team, users and experts to produce and implement a Masterplan and detailed interpretation plan through RIBA stages 2 to 7 inclusive, subject to Round 2 HLF funding approval.
Under this contract the contractors and their supply chains will be required to actively participate in the achievement of the Contracting Authority’s social/economic/environmental objectives. Accordingly, contract documents may relate to social/economic/environmental considerations.

Please register your interest in this opportunity using the facility on www.supplyingthesouthwest.org.uk

II.1.6)Common procurement vocabulary (CPV)

92000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 0 GBP

II.2.2)Information about options

Options: yes
Provisional timetable for recourse to these options:
in months: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 0
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 0 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

in days: 0 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment and the payment terms and conditions will be set out in the Contract Agreement.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority will consider bids from companies or from consortia/joint ventures. However, legal entities must be formed prior to contract award. The Council reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Will be detailed in the Invitation to Tender and are as set out in Regulations 23 — 26 of the UK Public Contract Regulations 2006 (as amended).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Will be detailed in the Invitation to Tender and in accordance with Regulation 24 of the UK Public Contract Regulations 2006 (as amended).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Will be detailed in the Invitation to Tender and in accordance with Regulation 25 of the UK Public Contract Regulations 2006 (as amended).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 0
Objective criteria for choosing the limited number of candidates: As detailed in the ITT.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Weighting 0

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction:
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PLA/14060
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.2.2015 – 00:00
Payable documents: yes
Price: 0 GBP

IV.3.4)Time limit for receipt of tenders or requests to participate

27.2.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.1.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 28.8.2015

IV.3.8)Conditions for opening of tenders

Date: 27.2.2015 – 0:00

Place: UNITED KINGDOM

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.1.2015

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