Exhibition Fit-Out Contract for National Museum Wales

Exhibition Fit-Out Contract for National Museum Wales

Showcases, Graphic Production, Manual Interactives, AV/ IT Hardware, AV/ IT Software.

United Kingdom-Cardiff: Museum-exhibition services

2015/S 078-138407

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Amgueddfa Cymru — National Museum Wales
Cathays Park
For the attention of: Michael Evans
CF10 3NP Cardiff
Telephone: +44 2920573376

Internet address(es):

General address of the contracting authority: www.museumwales.ac.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0391

Further information can be obtained from: Amgueddfa Cymru — National Museum Wales
Cathays Park
CF10 3NP Cardiff
Telephone: +44 2920573376
Internet address: www.museumwales.ac.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Amgueddfa Cymru — National Museum Wales
Cathays Park
CF10 3NP Cardiff
Telephone: +44 2920573376
Internet address: www.museumwales.ac.uk

Tenders or requests to participate must be sent to: Amgueddfa Cymru — National Museum Wales
Cathays Park
CF10 3NP Cardiff
Telephone: +44 2920573376
Internet address: www.museumwales.ac.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

St Fagans Exhibition Fit-Out.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: St Fagans Cardiff CF5 6XB.

NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Amgueddfa Cymru — National Museum Wales (“AC-NMW”) has been awarded a Heritage grant from the Heritage Lottery Fund (‘HLF’) and received additional funding from the Welsh Government and other sources for the re-development of the St Fagans: National History Museum (the ‘Museum’) (the ‘Project’).
The Project comprises the construction of a new building, ‘Gweithdy’, the refurbishment and extension to the Museum’s existing Grade II Listed main entrance building and Courtyard. The construction works are currently in progress.
This pre-qualification questionnaire concerns the proposed appointment by AC-NMW of one contractor to undertaken the exhibition fit-out elements of the Project comprising the following work packages as detailed below:
— Showcases,
— Graphic Production,
— Manual Interactives,
— AV/ IT Hardware,
— AV/ IT Software,
— Furniture,
— Model Making,
— Light fittings,
— Electrical Works associated with the Exhibition Fit-out,
— General Fit-out associated with the Exhibition Fit-out.
The budget is in the range of 2 000 000-2 150 000 GBP maximum.
It is intended that the exhibition fit-out works will be undertaken following the completion of the construction works and that the exhibition fit-out contractor will act as the Principal Contractor as defined by the Construction (Design and Management) Regulations 2015.
During the exhibition fit-out works the employer and/or other contractors will be installing a number of the objects to be re-displayed.
The site will remain open to the general public and Museum staff.
The delivery within the budget referred to above is a critical requirement and the organisation who is successful in being awarded the contract will be required to buy into the successful delivery, on time and within NMW’s total budget.
Further information can be found in the Memorandum of Information and associated documents in the ‘Attachments’ Area.
Community Benefits.
Community Benefits clauses will be considered as part of the procurement process a combination of both to address environmental, social and economic issues.
More information relating to St Fagansand the Exhibition Fit-out is available with the PQQ as indicated on the website below.
Note: the authority is using eTendering, to express your interest in this notice and access the PQQ information please visit

https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ ITT code St Fagans Creu Hanes Exhibition Fit-out (31828) within the appropriate areas

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=25789

II.1.6)Common procurement vocabulary (CPV)

92521100, 45212310

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 2 000 000 and 2 150 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No specific legal form is required. However, if a consortium submits a bid which is acceptable to AC-NMW, AC-NMW may require the consortium to form a legal entity before entering into the contracts. Joint and several liability of all consortium members may be require (and/or guarantees and/or undertakings by some or all consortium members in respect of some or all other consortium members may be required.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Subject to the completion and evaluation of the Pre-Qualifying Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

22.5.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Neither AC-NMW nor any of its agents or advisors will be responsible for any costs or expenses incurred by tenderers in participating in the tender process and responding to the PQQ. AC-NMW will not be bound to accept any tender. AC-NMW reserves the right at any time without notice and without liability to any bidder to (1) withdraw from and/or abandon and/or defer the tender process: (2) not to award any contract as a result of this tender process.

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intend to procure following the Award Date, and which the Contractor has not, before the date of the Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.co.uk) and awarded following a fair, open and transparent process proportionate to the nature and value of the contract.

(WA Ref:25789).
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
in respect to educational, social and environmental considerations.
They will be proportionate to the contract value.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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