Exhibition Fit Out Contractor – Plymouth

Exhibition Fit Out Contractor – Plymouth

Plymouth City Council is inviting tenders for the Main Exhibition Contractor for The Box.

United Kingdom-Plymouth: Construction work

2018/S 111-252126

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Plymouth City Council
Ballard House, West Hoe Road
United Kingdom
Contact person: Gareth Simmons
E-mail: procurement@plymouth.gov.uk
NUTS code: UKK41
Internet address(es):Main address: http://www.plymouth.gov.uk/

Address of the buyer profile: http://www.supplyingthesouthwest.org.uk

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.supplyingthesouthwest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


The Box: Exhibition Fit Out Contractor

Reference number: PLA/18011

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Plymouth City Council is inviting tenders for the Main Exhibition Contractor (MEC) for The Box.

‘The Box,’ (formally the Plymouth History Centre) will be a new visitor destination in the heart of Plymouth City Centre, creating an exciting new platform to share Plymouth’s rich and diverse collections with the world.

Funded by Plymouth City Council, (PCC,) The Heritage Lottery Fund (HLF) the Arts Council England (ACE) other trusts, the project is currently undertaking the substantial refurbishment and extension of Plymouth’s Grade II listed Museum and Library. Once completed, the new building, infrastructure and visitor experience will bring together five collections from 12 sites and three organisations into a bespoke building, to engage people in a seamless and immersive blend of technology and tradition”.

II.1.5)Estimated total value

Value excluding VAT: 4 900 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKK41

II.2.4)Description of the procurement:

The scope of this procurement is as follows:

1) Exhibition Fit out — setworks.

2) Electrical (inc. lighting).

3) Showcases (inc. lighting).

4) Object Fittings and Mounts.

5) Graphics and Artwork.

6) Audio visual hard and software.

7) Media content development.

8) Special nominated package.

9) Models Replicas and Reconstructions.

10) Manual and tactile interactives.

11) Furniture supply.

12) Management of the works.

13) Ongoing support.

The Council will be following the Restricted Procedure.

Suppliers interested in this opportunity should visit www.supplyingthesoutwest.org.uk to register their interest and download the tender documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 17/10/2018
End: 31/12/2019
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Selection Criteria will be a combination of pass/fail and scored questions.

Suppliers who are awarded a fail on any pass/fail questions will be disqualified from the procurement process.

Suppliers will have to meet a minimum threshold of available marks on scored questions to be deemed suitable to deliver this contract.

The highest scoring 5 suppliers who pass all pass/fail questions and meet the minimum threshold of available marks will be invited to tender.

Further details are contained within the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Whilst the anticipated contract duration is detailed above, the actual contract duration will be until the scope of the contract has been delivered.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/07/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 27/07/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Plymouth City Council
Ballard House, West Hoe Road
United KingdomInternet address: http://www.plymouth.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:


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