Exhibition Stand Build and Design for Anuga 2017 and 2019 Germany

Exhibition Stand Build and Design for Anuga 2017 and 2019 Germany

Anuga 2017 and 2019 Germany Stand build and design, production services, plus associated services including AV requirements.

United Kingdom-Kenilworth: Exhibition stands

2016/S 220-400994

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Stoneleigh Park, Warwickshire
United Kingdom
Telephone: +44 2072385921
E-mail: sarah.jackson@ahdb.org.uk
NUTS code: UK

Internet address(es):Main address: www.ahdb.org.uk

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.defra.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.defra.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: agriculture and horticulture

Section II: Object

II.1)Scope of the procurement


Anuga 2017 and 2019 Germany Stand build and design, production services, plus associated services including AV requirements.

Reference number: 2016-113

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

AHDB envisage that the outputs required will consist of some of the following (this list is not exhaustive):

Event planning and scheduling;

Interpreting brief from client;

Production of scale drawing of stand, including 3D if deemed necessary;

Detailed specification of all items needed;

Complete cost breakdown/budgeting;

Timing plan;

Listing of main personnel involved in project;

Liaison with other suppliers/event organisers;

Risk assessment and method statements;

Suppliers will be required to speak English and German.

All Submissions must be in English.

II.1.5)Estimated total value

Value excluding VAT: 260 000.00 EUR

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: DE
Main site or place of performance:

Cologne, Germany.

II.2.4)Description of the procurement:

Anuga is the world’s leading food fair for the retail trade and food service, covering 280 000 sq m of exhibition area, and takes place biennially. It is an excellent opportunity for networking, establishing new contacts and keeping up with emerging technologies, and is visited by an estimated 160 000 trade visitors from around 192 countries.

The purpose of the stand is for AHDB to showcase and exhibit meat products, and to act as a meeting place for old and new clients.

Members of the press may be invited onto the stand if there is a ministerial visit planned.

The construction, maintenance and dismantling of the stand build will take place within the Anuga Meat sub-exhibition of the Anuga exhibition, and will be held between the 7.10.2017 -11.10.2017 in Koelnmesse, Cologne, Germany.

Procuring a supplier for a complete solution and service in exhibition business, by providing the supply of goods and/or services relating to design, construction and dismantling of stands in relation to the Anuga Exhibition held in Cologne. All suppliers must show understanding of the task, whilst showing innovation and creation, they must show an ability to liaise with other suppliers and their proposal must be cost effective. They must also be fluent in English and German.

Submissions are to be in English.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 20/02/2017
End: 06/12/2019
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure). 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box. 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/01/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 06/01/2017
Local time: 12:01

Stoneleigh Park;




Information about authorised persons and opening procedure:

Procurement Executives.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Stoneleigh Park
United Kingdom
E-mail: sarah.jackson@ahdb.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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