Exhibition Stand Design and Build Framework

Exhibition Stand Design and Build Framework

SIA and SIRHA 2017 (France) stand builds.

United Kingdom-Kenilworth: Exhibition stands

2016/S 058-097974

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Agriculture and Horticulture Development Board
Stoneleigh Park, Warwickshire
For the attention of: Jackson Sarah
CV8 2TL Kenilworth
E-mail: sarah.jackson@ahdb.org.uk

Internet address(es):

General address of the contracting authority: www.ahdb.org.uk

Further information can be obtained from: Agriculture & Horticulture Development Board
Stoneleigh Park
For the attention of: Sarah Jackson
CV8 2TL Kenilworth
E-mail: procurement@ahdb.org.uk
Internet address: www.ahdb.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: agriculture and horticulture

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

SIA and SIRHA 2017 (France) stand builds.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: SIA and SIRHA — France.

NUTS code FR

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 290 000 and 360 000 GBP

II.1.5)Short description of the contract or purchase(s)

The scope of procurement is to cover SIA overseas events (2017-2019) and SIRHA (2017 and 2019) on behalf of AHDB Beef and Lamb. Both will have their own specific needs and requirements, which will include services covering stand design and build, stand graphic design and production, and audio-visual and equipment hire. The scope of this procurement does not include exhibition space as it is not open to competition.
All suppliers must show understanding of the task, whilst showing innovation and creation, they must show an ability to liaise with other suppliers and their proposals must be cost-effective. SIA will require a French speaking stand builder, whilst SIRHA will require French and English. The outputs that AHDB require may vary considerably from project to project, however, as a broad outline, AHDB envisages that they may include the following:
For the provision of stand design, graphic design, build and production services;
Interpreting brief from client;
Production of scale drawing of stand and scale model if appropriate;
Detailed specification of all items needed;
Complete cost breakdown;
Timing plan;
Listing of main personnel involved on project;
Liaising with other suppliers particularly stand design and build;
Development of design concepts;
Production of agreed design concepts;
Complete breakdown of costs;
Listing of main personnel involved on project;
Submissions will be accepted in French and English.
It is preferable that suppliers have understanding and experience of working at livestock shows, and also building stands with hospitality/kitchen areas.

II.1.6)Common procurement vocabulary (CPV)

39154100, 32321200, 79956000, 79822500, 39154000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Suppliers must be able to:
— Interpret brief from client;
— Produce scale drawing of stand and 3D scale model if appropriate;
— Speak fluent French (English may be required for SIRHA);
— Detail specification of all items needed;
— Provide complete cost breakdown;
— Provide timing plan;
— Provide listing of main personnel involved on project;
— Liaise with other suppliers;
— Develop design concepts;
— Produce agreed design concepts;
— Stick to budget and time scales.
Estimated value excluding VAT:
Range: between 180 000 and 220 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 2.9.2016. Completion 30.8.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see ITT.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions: How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content — Click the ‘Express Interest’ button at the top of the page — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box; 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Details will be requested as part of the pre qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details will be requested as part of the pre qualification questionnaire.
Minimum level(s) of standards possibly required: Details will be requested as part of the pre qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details will be requested as part of the pre qualification questionnaire.
Minimum level(s) of standards possibly required:
Details will be requested as part of the pre qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Scoring in PQQ to short-list to approx. 5 suppliers to be invited to tender.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.4.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.4.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English. French.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 24.6.2016 – 12:00
Place: AHDB
For the attention of: Sarah JacksonStoneleigh Park, Kenilworth, Warwickshire.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Procurement officers.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: October 2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: AHDB will incorporate a standstill period at the point of information on the award contract is communicated to tenderers. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI 2015) provide the aggrieved parties who have been harmed or at the risk of harm by a breach of the rules takes no action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: