Expense Management System Tender
The University of Central Lancashire is seeking to replace the current paper based system of managing expenses with a new electronic system which will streamline processes.
United Kingdom-Preston: Financial systems software package
Section I: Contracting authority
I.1)Name and addresses
Purchasing Office, Sizer House
Contact person: Alison Thomas
Telephone: +44 1772892221
NUTS code: UKD
I.4)Type of the contracting authority
Section II: Object
Expense Management System.
II.1.2)Main CPV code
II.1.3)Type of contract
The University of Central Lancashire (UCLan) is seeking to replace the current paper based system of managing expenses with a new electronic system which will streamline processes.
We currently use a paper-based system, which is resource and time intensive and increases the risk of error and potentially malpractice.
The university processes between 4 000-6 000 paper claim forms a year. In one year for example there were 4 523 claims from 1 289 individuals for 681 000 GBP across 472 project codes and 106 account codes involving 16 223 lines in Agresso.
The University requires a modern, professional, efficient electronic expenses system to seamlessly interface with the Financial Accounting system (Unit4 Agresso) and Payroll/HR system, (Midland ITrent) that will be more efficient and cost effective.
II.1.6)Information about lots
II.2.3)Place of performance
II.2.4)Description of the procurement:
Expenses Management System.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Option to extend for up to 2 further years depending on which solution selected.
II.2.9)Information about the limits on the number of candidates to be invited
Selection Questionnaire to be used to shortlist applicants.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
The contract will commence on 1.8.2017 for an initial 3 year period with the option to extend for a further 2 years.
VI.5)Date of dispatch of this notice: