External Audit 2015 for Orbit Group

External Audit 2015 for Orbit Group

Note: prices will be required to be fixed for at least the first three years, with proposed increases for the remainder of the period to be defined as part of the tender process.

United Kingdom-Coventry: Auditing services

2015/S 087-157401

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Orbit Group Ltd
Procurement Team, Garden Court, Harry Weston Road, Binley Business Park
Contact point(s): Procurement Team
For the attention of: Mrs Archie Seth
CV3 2SU Coventry
UNITED KINGDOM
Telephone: +44 2476467053
E-mail: procurementadminteam@orbit.org.uk

Internet address(es):

General address of the contracting authority: www.orbit.org.uk

Address of the buyer profile: www.housingprocurement.com

Electronic access to information: www.housingprocurement.com

Electronic submission of tenders and requests to participate: www.housingprocurement.com

Further information can be obtained from: Orbit Group Ltd
Procurement Team, Garden Court, Harry Weston Road, Binley Business Park
Contact point(s): Procurement Team
For the attention of: Mrs Archie Seth
CV3 2SU Coventry
UNITED KINGDOM
Telephone: +44 2476467053
E-mail: procurementadminteam@orbit.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Orbit Group Ltd
Procurement Team, Garden Court, Harry Weston Road, Binley Business Park
Contact point(s): Procurement Team
For the attention of: Mrs Archie Seth
CV3 2SU Coventry
UNITED KINGDOM
Telephone: +44 2476467053
E-mail: procurementadminteam@orbit.org.uk

Tenders or requests to participate must be sent to: Orbit Group Ltd
Procurement Team, Garden Court, Harry Weston Road, Binley Business Park
Contact point(s): Procurement Team
For the attention of: Mrs Archie Seth
CV3 2SU Coventry
UNITED KINGDOM
Telephone: +44 2476467053
E-mail: procurementadminteam@orbit.org.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

External Audit 2015 – PP584.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services

NUTS code UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of audit services to cover all Orbit Group services as detailed in the specification.

All requests to participate must be lodged via the e-tendering system at www.housingprocurement.com and downloading the documentation.

Register on the website (free) and express an interest. An e-mail will automatically follow giving access to all documents.

All queries regarding the e-tendering tool must be sent to Due North help desk on email: support@due-north.com

II.1.6)Common procurement vocabulary (CPV)

79212000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The audit shall cover Orbit Group Ltd and all current subsidiaries.
There are no defined plans for other subsidiaries to be created or join the Group during the specified contract period, but as this may occur potential suppliers shall be required to provide a price framework to accommodate the eventuality and permit the contract to remain in place without falling foul of the Public Contracts Regulations.
Note: prices will be required to be fixed for at least the first three years, with proposed increases for the remainder of the period to be defined as part of the tender process.

II.2.2)Information about options

Options: yes
Description of these options: Option to extend the contract for up to a further 24 months, at Orbit Group Ltd’s discretion.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Orbit reserves the right to require Performance Guarantee Bonds and/or Parent Company Guarantees. Detailed requirements to be provided in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be included, if applicable, in the draft contract documentation supplied with the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a joint bid, such consortia or grouping must nominate a lead organisation to deal with Orbit Group on all matters relating to the Contract Agreement. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the Contract Agreement. Where a consortium chooses instead to nominate a contracting party from among their number with the other members acting as subcontractors, this must be made clear in their bid. The contracting party will be entirely responsible for all matters relating to the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Invitation to Tender will contain full details of selection criteria and relative importance.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Invitation to Tender will contain full details of selection criteria and relative importance.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Invitation to Tender will contain full details of selection criteria and relative importance.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 0

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PP584
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.5.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.6.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Orbit Group Limited
Garden Court, Harryweston Road, Binley Business Park
CV3 2SU Coventry
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.5.2015

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