External Audit Tender Network Housing Group

External Audit Tender Network Housing Group

The objective of the audit is to provide an independent audit opinion of the accounts and annual financial reports of the Network Housing Group for each financial year covered by the term of the audit appointment.

UK-London: accounting and auditing services

2012/S 49-080388

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Network Housing Group
Olympic Office Centre, 8 Fulton Road, Wembley
Contact point(s): Procurement
For the attention of: Ms L Lally
HA9 0NU London
UNITED KINGDOM
Telephone: +44 2087824854
E-mail: linda.lally@networkhg.org.uk
Fax: +44 2087824391

Internet address(es):

General address of the contracting authority: http://www.networkhg.org.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA1134

Further information can be obtained from: Network Housing Group
Olympic Office Centre, 8 Fulton Road, Wembley
Contact point(s): Procurement
For the attention of: Ms L. Lally
HA9 0NU London
UNITED KINGDOM
Telephone: +44 2087824854
E-mail: linda.lally@networkhg.org.uk
Fax: +44 2087824391
Internet address: http://www.networkhg.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Network Housing Group
Olympic Office Centre, 8 Fulton Road, Wembley
Contact point(s): Procurement
For the attention of: Ms L. Lally
HA9 0NU London
UNITED KINGDOM
Telephone: +44 2087824854
E-mail: linda.lally@networkhg.org.uk
Fax: +44 2087824391
Internet address: http://www.networkhg.org.uk

Tenders or requests to participate must be sent to: Network Housing Group
Olympic Office Centre, 8 Fulton Road, Wembley
Contact point(s): Procurement
For the attention of: Ms L. Lally
HA9 0NU London
UNITED KINGDOM
Telephone: +44 2087824854
E-mail: linda.lally@networkhg.org.uk
Fax: +44 2087824391
Internet address: http://www.networkhg.org.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of External Audit Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: Olympic Office Centre, 8 Fulton Road, Wembley, London, HA9 0NU.
NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Supply of External Audit Services.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=86572.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.myTenders.org/PostBox/Postbox_Explain.aspx?ID=86572.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

79210000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Provision of external audit services to the Network Housing Group Ltd (NHGL), a Registered Provider operating.
Numerous London Boroughs and Hertfordshire. NHGL comprises 22 companies and manages and maintains around 18 000 dwellings and has a healthy development programme. The objective of the audit is to provide an independent audit opinion of the accounts and annual financial reports of the Network Housing Group for each financial year covered by the term of the audit appointment. The audit must meet both statutory requirements and audit standards. In addition to the statutory audit some additional reports are required for specific purposes.
These are set out in the scope of the audit below.
The auditor is to:
* Carry out such work as is necessary to form an opinion of each legal entity and the group as to whether the accounting records have been properly kept and the annual financial statements are prepared in accordance with the financial records and have been prepared in accordance with all relevant accounting practices, guidance, legislation and any other mandatory professional reporting requirements and represent a true and fair view of the state of affairs and the surplus/deficit (profit/loss) of the legal entities and of the group in accordance with relevant accounting practice.
* Give an opinion for each legal entity and for the group in his or her audit report on whether the financial statements give a “true and fair view” of the state of affairs and the surplus/deficit (profit/loss) in accordance with relevant accounting practice and whether the financial statements have been properly prepared in accordance with relevant accounting requirements and legislation.
* Report by exception for each legal entity and for the group should any of the following issues arise: that a satisfactory system of control over transactions has not been maintained; that proper accounting records have not been kept; that all information and explanations required for the audit were not received.
* The auditor is required to produce a report on particular matters arising from the audit.
* Additional specific reports required are as follows: Service Charges Audit Leaseholders; Loan Covenant, NTSL and Group Borrowing Members; Right to Buy Agreement; Statement of Grant Usage; S37 Gap Funding Report.
* Attendance at meetings: Group Audit and Risk Committee (GARC) and Group Finance Committee (GFC) up to 3 times per year; Meetings with Management.
Estimated value excluding VAT: 500 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A performance bond or guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All prices quoted must be in pounds sterling. An agreement as to how the project is funded will be covered as part of the contract negotiations with the preferred supplier. Any payment made to the supplier will be in Pounds Sterling and will be normally made by electronic funds transfer.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groups of suppliers to take a particular form or to require one party to undertake primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The costs of responding to the tender will be borne by the respondent. NHGL will not be liable for the suppliers costs. NHGL are not bound to accept any or all of the suppliers response.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
All interested parties who register their interest in the tender will be sent a Pre-Qualification Questionnaire (PQQ) by the 23.3.2012 which needs to be completed in full and returned back no later than 12noon on the 13.4.2012.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
All interested parties who register their interest in the tender will be sent a Pre-Qualification Questionnaire (PQQ) by the 23.3.2012 which needs to be completed in full and returned back no later than 12noon on the 13.4.2012.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
All interested parties who register their interest in the tender will be sent a Pre-Qualification Questionnaire (PQQ) by the 23.3.2012 which needs to be completed in full and returned back no later than 12noon on the 13.4.2012.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Suppliers and their staff must be professionally and legally qualified for the provision of external audit services required by NHGL and as oulined in the scope.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: Using the pre-qualification questionnaire suppliers will be short listed based on an analysis, performed by an assessment panel of financial, legal, and technical criteria. Some questions contained within the PQQ may require a “Yes” or “No” response. These questions are known as gateways and are fundamental requirements of the contract. If any of these questions are answered “No”, NHGL may reject your submission in full, ceasing to evaluate the remainder of the questions. Other questions are weighted based upon their order of importance.
The members of the panel will each score the submissions against all of the award criteria. The panel will meet to discuss their individual scores and arrive at a consensus team score. Incomplete responses will reduce the suppliers chance of being short listed and in some cases will exclude the supplier.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.3.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

13.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

19.4.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Interested suppliers will be required to complete a Pre-Qualification Questionnaire. This must be requested by 23.3.2012. PQQ’s will be issued by 23.3.2012, if not before. The deadline for PQQ returns is 13.4.2012. ITTs will be issued to shortlisted suppliers around 19.4.2012. The deadline for Tender returns is around 29.5.2012.
(MT Ref:86572).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Network Housing Group Ltd
Olympic Office Centre, 8 Fulton Road, Wembley
HA9 0NU London
UNITED KINGDOM
Telephone: +44 3003733000
Internet address: networkhg.org.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.3.2012