Extra Care Contracts Surrey

Extra Care Contracts Surrey

Contract for the Provision of Extra Care Services delivered in schemes to be developed via a Design Build Finance and Operate model. 5 Lots.

United Kingdom-Kingston upon Thames: Health and social work services

2017/S 222-461684

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Surrey County Council
County Hall, Penrhyn Road
Kingston upon Thames
KT1 2DN
United Kingdom
Contact person: Rachel Maloney
Telephone: +44 2085417529
E-mail: rachel.maloney@surreycc.gov.uk
NUTS code: UKJ2Internet address(es):Main address: https://www.sesharedservices.org.uk/esourcing
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.sesharedservices.org.uk/esourcing
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for the Provision of Extra Care Services delivered in schemes to be developed via a Design Build Finance and Operate model.

Reference number: SCC – 015379

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Surrey County Council (SCC) is seeking to increase the availability of Extra Care housing in Surrey thereby offering security, reassurance and responsive support for the provision of home based care. A combination of 5 lots are offered for the award of Extra Care contracts to a specialist provider via a design, build, finance and operate model. This procurement will be conducted under the Light Touch Regime and subject to limited regulation in accordance with Regs 74 to 76 Public Contracts Regulations 2015. SCC will use a LTR process to incorporate some features of the Competitive Procedure with Negotiation. Differences between this process and the PCR requirements under Reg 29 are stated in the ITT. A lease for each site will be agreed within the process but is excluded from the PCR in accordance with Reg 10.

II.1.5)Estimated total value

Value excluding VAT: 26 700 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Bids will be submitted on an individual lot basis and as a package (for 3-5 lots). The package will be evaluated first. SCC may ask bidders to incorporate lots that have not attracted bids into their packages at any stage. All sites in the winning package will be awarded to that bidder. Any lots not included in the winning package will be considered for award on an individual basis.

II.2)Description

II.2.1)Title:

Pinehurst Resource Centre, Camberley, Surrey Heath

Lot No: 1

II.2.2)Additional CPV code(s)

85311000

II.2.3)Place of performance

NUTS code: UKJ25
Main site or place of performance:

Camberley, Surrey Heath.

II.2.4)Description of the procurement:

Site 1: Pinehurst Resource Centre, Camberley, Surrey Heath

The approximate value of the care contract awarded for this lot is £4.9million based upon the following assumptions: a 10-year care contract, 43 SCC accessible units at a 90 % occupancy rate.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 900 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

Bidders will be asked to propose an initial care contract term and number/duration of renewals in their bid response. Both are subject to negotiation.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 2
Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Bagshot Depot and Archaeology Centre, Bagshot, Surrey Heath

Lot No: 2

II.2.2)Additional CPV code(s)

85311000

II.2.3)Place of performance

NUTS code: UKJ25
Main site or place of performance:

Bagshot, Surrey Heath.

II.2.4)Description of the procurement:

Site 2: Bagshot Depot and Archaeology Centre, Bagshot, Surrey Heath

The approximate value of the care contract awarded for this lot is 6 900 000 GBP based upon the following assumptions: a ten year care contract, 60 SCC accessible units at a 90 % occupancy rate.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 6 900 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

Bidders will be asked to propose an initial care contract term and number/duration of renewals in their bid response. Both are subject to negotiation.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 2
Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Colebrook, Redhill, Reigate and Banstead

Lot No: 3

II.2.2)Additional CPV code(s)

85311000

II.2.3)Place of performance

NUTS code: UKJ26
Main site or place of performance:

Redhill, Reigate and Banstead.

II.2.4)Description of the procurement:

Site 3 Colebrook, Redhill, Reigate and Banstead

The approximate value of this lot is 4 100 000 GBP based upon the following assumptions: a ten year care contract, 35 SCC accessible units at a 90 % occupancy rate.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

Bidders will be asked to propose an initial care contract term and number/duration of renewals in their bid response. Both are subject to negotiation.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 2
Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Former Pond Meadow School, Guildford

Lot No: 4

II.2.2)Additional CPV code(s)

85311000

II.2.3)Place of performance

NUTS code: UKJ25
Main site or place of performance:

Guildford.

II.2.4)Description of the procurement:

Site 4: Former Pond Meadow School, Guildford

The approximate care contract value awarded for this lot is 5 200 000 GBP based upon the following assumptions: a ten year care contract, 45 SCC accessible units at a 90 % occupancy rate.

Please note providers must include a lot from either Guildford or Waverley in their package bid.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

Bidders will be asked to propose an initial care contract term and number/duration of renewals in their bid response. Both are subject to negotiation.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 2
Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Ten Acre Walk, Farnham, Waverley

Lot No: 5

II.2.2)Additional CPV code(s)

85311000

II.2.3)Place of performance

NUTS code: UKJ25
Main site or place of performance:

Farnham, Waverley.

II.2.4)Description of the procurement:

Site 5: Land at Ten Acre Walk, Farnham, Waverley

The approximate value of the care contract awarded for this lot is 5 600 000 GBP based upon the following assumptions: a ten year care contract, 49 SCC accessible units at a 90 % occupancy rate.

Please note providers must include a lot from either Guildford or Waverley in their package bid.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

Bidders will be asked to propose an initial care contract term and number/duration of renewals in their bid response. Both are subject to negotiation.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 2
Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Only CQC registered providers will be eligible to deliver the Extra Care services contract.

III.2.2)Contract performance conditions:

There are indicative KPIs included as an appendix to the care services specification that the successful provider will be expected to adhere to.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/01/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 12/02/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 36 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The duration of the care contract is subject to negotiation. The care contract values in this OJEU notice are provided on the assumption of ten year contracts awarded for the following numbers of SCC accessible units (at 90 % occupancy rates): Pinehurst 43, Bagshot 60, Colebrook 35, Pond Meadow 45, 10 Acre Walk 49.

VI.4)Procedures for review

VI.4.1)Review body

Surrey County Council
County Hall, Penrhyn Road
Kingston upon Thames
KT1 2DN
United Kingdom
Telephone: +44 3456009009
E-mail: contact.centre@surreycc.gov.ukInternet address:www.surreycc.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/11/2017

 

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