Extra Care Framework

Extra Care Framework

Thirteen Group are developing a framework of providers to deliver Background Care and Support within current and future Extra Care schemes were there is an identified need for this type of service.

United Kingdom-Stockton-on-Tees: Welfare services for the elderly

2015/S 225-409796

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Thirteen Housing Group Ltd
North Shore, North Shore Road
For the attention of: Mrs Joanne Boyd
TS18 2NB Stockton-on-Tees
UNITED KINGDOM
Telephone: +44 3001111000
E-mail: joanne.boyd@thirteengroup.co.uk

Internet address(es):

General address of the contracting authority: http://www.thirteengroup.co.uk

Further information can be obtained from: Thirteen Housing Group Ltd
North Shore, North Shore Road
For the attention of: Mrs Joanne Boyd
TS18 2NB Stockton-on-Tees
UNITED KINGDOM
Telephone: +44 3001111000
E-mail: joanne.boyd@thirteengroup.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Thirteen Housing Group Ltd
North Shore, North Shore Road
For the attention of: Mrs Joanne Boyd
TS18 2NB Stockton-on-Tees
UNITED KINGDOM
Telephone: +44 3001111000
E-mail: joanne.boyd@thirteengroup.co.uk

Tenders or requests to participate must be sent to: Thirteen Housing Group Ltd
North Shore, North Shore Road
For the attention of: Mrs Joanne Boyd
TS18 2NB Stockton-on-Tees
UNITED KINGDOM
Telephone: +44 3001111000
E-mail: joanne.boyd@thirteengroup.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Erimus Housing Limited
North Shore, North Shore Road
TS18 2NB Stockton-on-Tees
UNITED KINGDOM

Housing Hartlepool
North Shore, North Shore Road
TS18 2NB Stockton-on-Tees
UNITED KINGDOM

Tees Valley Housing Limited
North Shore, North Shore Road
TS18 2NB Stockton-on-Tees
UNITED KINGDOM

Tristar Homes Limited
North Shore, North Shore Road
TS18 2NB Stockton-on-Tees
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Extra Care Framework For The Provision of Background Care, Support and Housing Management.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Thirteen Group are developing a framework of providers to deliver Background Care and Support within current and future Extra Care schemes were there is an identified need for this type of service.
The length of the contract is 3 years plus an option to extend for 1 further year.
Lot 1; North Yorkshire and the Sowerby scheme. We estimate that the value of this Lot will not exceed 3 000 000 GBP over the framework lifespan.
Lot 2; Tees Valley including Middlesbrough, Stockton, Hartlepool and Redcar and Cleveland. We estimate that the value of this Lot will not exceed 6 000 000 GBP over the framework lifespan.
Lot 3; County Durham including Darlington. We estimate that the value of this Lot will not exceed 3 000 000 GBP over the framework lifespan.
Lot 4; Gateshead and Tyne and Wear including Sunderland. We estimate that the value of this Lot will not exceed 3 000 000 GBP over the framework lifespan.
The Framework offers no guarantee of any level of business to any Provider appointed to the Framework. The above values are estimated.
The Group intends to appoint per lot a minimum of 3 and maximum of 6 firms to provide the services contained within Lots 1,2,3,4. Thirteen retains the right however to appoint fewer or more firms if it considers reasonable and appropriate to do so.
For each scheme for which the Group requires then it intends to issue a a mini competition from the Framework in the form of the e-procurement portal to each firm appointed to each lot to provide a bid. A scope of works will be provided by the Group so that the firm can accurately cost for the work to be undertaken. The Group will clearly set a timescale for expected responses and quality assessment.
The Group also reserves the right to direct award work where it deems fit to do so. This will be done on the ranking basis within the tender when awarding so that the prime contractor (1st place) may be given the work without further competition and this could be in the case where timescales may not permit a mini competition.
Extra care housing scheme, Sowerby Gateway.
An exciting new extra care housing scheme is currently being built as part of the major development at Sowerby Gateway, Thirsk.
This scheme is being developed in partnership by Thirteen Group, Galliford Try, Linden Homes North East, Hambleton District Council and North Yorkshire County Council. Work began on the scheme in September 2014 and is currently due to be completed in June 2016.
There are 90 units which will consist of:
— 53 two bedroomed apartments which will be available to purchase, shared ownership or rent.
— 11 one bedroomed apartments available for shared ownership or rent.
Each apartment will provide a high standard of accommodation that contains a lounge, fitted kitchen and a bathroom with a level access shower;
In addition, in close proximity to the extra care housing scheme there will be 26 two bedroomed bungalows which will be available to purchase or rent.
Communal facilities available within the extra care scheme will be:
— Bistro.
— Garden Room.
— Main lounge.
— Quiet lounge.
— Assisted bathing.
— Guest suite.
— Scooter store.
— 4 retail units (use to be confirmed).

II.1.6)Common procurement vocabulary (CPV)

85311100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Thirteen Group are developing a framework of providers to deliver Background Care and Support within current and future Extra Care schemes were there is an identified need for this type of service.
The length of the contract is 3 years plus an option to extend for 1 further year.
Lot 1; North Yorkshire and the Sowerby scheme. We estimate that the value of this Lot will not exceed 3 000 000 GBP over the framework lifespan.
Lot 2; Tees Valley including Middlesbrough, Stockton, Hartlepool and Redcar and Cleveland. We estimate that the value of this Lot will not exceed 6 000 000 GBP over the framework lifespan.
Lot 3; County Durham including Darlington. We estimate that the value of this Lot will not exceed 3 000 000 GBP over the framework lifespan.
Lot 4; Gateshead and Tyne and Wear including Sunderland. We estimate that the value of this Lot will not exceed 3 000 000 GBP over the framework lifespan.
The Framework offers no guarantee of any level of business to any Provider appointed to the Framework. The above values are estimated.
The Group intends to appoint per lot a minimum of three (3) and maximum of six (6) firms to provide the services contained within Lots 1,2,3,4. Thirteen retains the right however to appoint fewer or more firms if it considers reasonable and appropriate to do so.
For each scheme for which the Group requires then it intends to issue a a mini competition from the Framework in the form of the e-procurement portal to each firm appointed to each lot to provide a bid. A scope of works will be provided by the Group so that the firm can accurately cost for the work to be undertaken. The Group will clearly set a timescale for expected responses and quality assessment.
The Group also reserves the right to direct award work where it deems fit to do so. This will be done on the ranking basis within the tender when awarding so that the prime contractor (1st place) may be given the work without further competition and this could be in the case where timescales may not permit a mini competition
Extra care housing scheme, Sowerby Gateway.
An exciting new extra care housing scheme is currently being built as part of the major development at Sowerby Gateway, Thirsk.
This scheme is being developed in partnership by Thirteen Group, Galliford Try, Linden Homes North East, Hambleton District Council and North Yorkshire County Council. Work began on the scheme in September 2014 and is currently due to be completed in June 2016..
There are 90 units which will consist of:
— 53 two bedroomed apartments which will be available to purchase, shared ownership or rent.
— 11 one bedroomed apartments available for shared ownership or rent.
Each apartment will provide a high standard of accommodation that contains a lounge, fitted kitchen and a bathroom with a level access shower;
In addition, in close proximity to the extra care housing scheme there will be 26 two bedroomed bungalows which will be available to purchase or rent.
Communal facilities available within the extra care scheme will be:
— Bistro
— Garden Room
— Main lounge
— Quiet lounge
— Assisted bathing
— Guest suite
— Scooter store
— 4 retail units (use to be confirmed).

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the ITT documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the ITT documents.
Minimum level(s) of standards possibly required: Please refer to the ITT documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the ITT documents.
Minimum level(s) of standards possibly required:
Please refer to the ITT documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

THIR/TEN/15/116
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.12.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: Thirteen Group will incorporate a minimum 10 day-standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Should such additional information be required, please contact the person cited in paragraph 1.1 of this form.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.11.2015

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