Extra Care Housing Care Services Reading

Extra Care Housing Care Services Reading

Reading Borough Council invite Tenders to provide care within six Extra Care schemes for older people in the Borough.

United Kingdom-Reading: Social work services without accommodation

2016/S 201-364078

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Reading Borough Council
Civic Offices, Bridge Street
Contact point(s): Corporate Procurement
RG1 2LU Reading
United Kingdom
Telephone: +44 1189372945
E-mail: corporate.procurement@reading.gov.uk

Internet address(es):

General address of the contracting authority: www.reading.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Extra Care Housing Care Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKJ11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Reading Borough Council invite Tenders to provide care within six Extra Care schemes for older people in the Borough. The Council’s focus is on promotion of independence and to prevent, reduce or delay the need for support. We want people to build, recover and retain skills to be able to live as full a life as possible. Our Extra Care schemes will act as hubs within the community for older and vulnerable people to access care and social activities.
The council currently commissions 1198.5 hours of care within four Extra Care schemes and this is projected to increase as clients with more complex needs are placed there and two new schemes open. Currently the council spends approximately 993 000 GBP per year on home care within these Extra Care sheltered housing schemes.
The Schemes Covered By This Contract
Oak Tree House — 10 Spey Road, Tilehurst, Reading, RG30 4DZ
60 housing units with an onsite restaurant, activity rooms including a hairdresser and an assisted bathroom. Building owned and managed by Catalyst Housing Association. Currently 291.5 hours of personal care are delivered by the current care provider, this includes night care and floating support, there are staff employed by the current care provider who will have transfer rights under TUPE. An office will be provided for the care provider, and there is currently no charge for this office.
Cedar Court — 30 Whitley Rise, Basingstoke Road, Reading, RG2 ONS
40 housing units with an onsite restaurant, activity room, assisted bathroom, guest flat hairdresser and therapy suite and hobby room. Building owned and managed by Reading Borough Council. 343.5 hours of care are delivered by the current care provider including night and floating support, there are staff employed by the current care provider who will have transfer rights under TUPE. An office will be provided for the care provider, and there is currently no charge for this office.
Chimney Court — Shilling Close, Tilehurst, Reading, RG30 4EN
There are 56 housing units with an onsite restaurant and social activity spaces including guest flat, assisted bathing facility, garden and hobby room. Building owned and managed by A2D. There are 286.5 hours of care currently provided by the current care provider and there are staff employed by the current care provider who will have transfer rights under TUPE. There will be an office provided for the care provider and the rental for this is currently set at 7 977.32 GBP per annum, inclusive of service charge.
Cornerstones — Halcyon Terrace, Tilehurst, Reading, RG30 4XR
There are 41 housing units with an onsite restaurant and social activity spaces including guest flat, assisted bathing facility, garden and hobby room. Building owned and managed by A2D. There are 277 hours of care currently provided by the current care provider and there are staff employed by the current care provider who will have transfer rights under TUPE. There will be an office provided for the care provider and the rental for this is currently set at 7 977.32 GBP per annum, inclusive of service charge.
Future Services To Be Provided
Green Park
This will be completed in late 2017 and will have 129 flats. The council will have nomination rights to 58 of these flats and the remaining 71 flats will be available for private sale. Care will be required for all residents supported by the council and to all residents on an on-call emergency response basis. There will be an office provided for the care provider and the rental for this is currently set at £9,902.88 per annum, inclusive of utilities.
Beechwood Grove
This scheme will be built by A2Dominion and will be a mixed tenure scheme. There will be 43 flats in this scheme. There will be 16 flats with nomination rights from the council and 27 available for private sale. Care will be required for all residents supported by the council. There will be an office provided for the care provider and the rental for this is currently set at 7 977.32 GBP per annum, inclusive of service charge.
This tender will be broken into 3 lots for prospective providers to bid on. Whilst bids can be made on all lots each successful tenderer will be limited winning a maximum of two lots.

II.1.6)Common procurement vocabulary (CPV)

85312000, 85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 13 000 000 and 15 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Each contract will have the option to be extended for a period or periods up to a further 36 months.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Oak Tree House and Cedar Court

1)Short description

Oak Tree House — 10 Spey Road, TIlehurst, Reading, RG30 4DZ
60 housing units with an onsite restaurant, activity rooms including a hairdresser and an assisted bathroom. Building owned and managed by Catalyst Housing Association. Currently 291.5 hours of personal care are delivered by the current care provider, this includes night care and floating support, there are staff employed by the current care provider who will have transfer rights under TUPE. An office will be provided for the care provider, and there is currently no charge for this office.
Cedar Court — 30 Whitley Rise, Basingstoke Road, Reading, RG2 ONS
40 housing units with an onsite restaurant, activity room, assisted bathroom, guest flat hairdresser and therapy suite and hobby room. Building owned and managed by Reading Borough Council. 343.5 hours of care are delivered by the current care provider including night and floating support, there are staff employed by the current care provider who will have transfer rights under TUPE. An office will be provided for the care provider, and there is currently no charge for this office.

2)Common procurement vocabulary (CPV)

85312000, 85310000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 3 150 000 and 3 850 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 26.3.2017. Completion 25.3.2021

5)Additional information about lots

Contract Start date: 26 March 2017.

Lot No: 2 Lot title: Cornerstones, Chimney Court and Beechwood Grove

1)Short description

Chimney Court — Shilling Close, Tilehurst, Reading, RG30 4EN
There are 56 housing units with an onsite restaurant and social activity spaces including guest flat, assisted bathing facility, garden and hobby room. Building owned and managed by A2D. There are 286.5 hours of care currently provided by the current care provider and there are staff employed by the current care provider who will have transfer rights under TUPE. There will be an office provided for the care provider and the rental for this is currently set at 7 977.32 GBP per annum, inclusive of service charge.
Cornerstones — Halcyon Terrace, Tilehurst, Reading, RG30 4XR
There are 41 housing units with an onsite restaurant and social activity spaces including guest flat, assisted bathing facility, garden and hobby room. Building owned and managed by A2D. There are 277 hours of care currently provided by the current care provider and there are staff employed by the current care provider who will have transfer rights under TUPE. There will be an office provided for the care provider and the rental for this is currently set at 7 977.32 GBP per annum, inclusive of service charge.
Future Services To Be Provided
Beechwood Grove
This scheme will be built by A2Dominion and will be a mixed tenure scheme. There will be 43 flats in this scheme. There will be 16 flats with nomination rights from the council and 27 available for private sale. Care will be required for all residents supported by the council. There will be an office provided for the care provider and the rental for this is currently set at £7,977.32 per annum, inclusive of service charge.

2)Common procurement vocabulary (CPV)

85312000, 85310000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 4 550 000 and 5 250 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.7.2017. Completion 30.6.2021
5)Additional information about lots

Lot No: 3 Lot title: Green Park

1)Short description

Green Park
This will be completed in late 2017 and will have 129 flats. The council will have nomination rights to 58 of these flats and the remaining 71 flats will be available for private sale. Care will be required for all residents supported by the council and to all residents on an on-call emergency response basis. There will be an office provided for the care provider and the rental for this is currently set at 9 902.88 GBP per annum, inclusive of utilities.

2)Common procurement vocabulary (CPV)

85312000, 85310000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 5 250 000 and 5 950 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.9.2018. Completion 31.8.2022
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the procurement documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the procurement documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the procurement documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the procurement documents.
Minimum level(s) of standards possibly required: As set out in the procurement documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the procurement documents.
Minimum level(s) of standards possibly required:
As set out in the procurement documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RBC 00000199

IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2016/S 090-161769 of 11.5.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.11.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.11.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 17.11.2016

Place:

Civic Offices, Bridge Street, Reading, RG1 2LU

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: A) the Managing Director or his/her representative, and
b) the Service Head or Project Officer responsible for the invitation of the tenders or his/her representative.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The services are to be procured under an open procedure and organisations interested in expressing an interest should download the procurement documents which are available on the Council’s e-tendering system at: https://in-tendhost.co.uk/readingbc/aspx/Home (Project Reference No. RBC 00000199 ), and complete as instructed.

The Portal is free of charge — to register please follow the supplier registration guidance which is available on the Portal. Contractors wishing to be considered for this tendering opportunity must complete the tender documents and return them electronically via the Council’s e-tendering portal.

Please note: you must register your interest via the Council’s e-tendering portal if you intend to submit a tender. Interested parties must log onto the Council’s e-tendering portal at: https://in-tendhost.co.uk/readingbc, to express an interest and download the procurement documents. All communications regarding this procurement exercise will be conducted through the Council’s e-tendering portal including requests for clarifications or general enquiries. The procurement documents will be available for download up until the closing time and date for tender submissions, it is the organisation’s responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned electronically, along with supporting documents, prior to the closing time and date stipulated. Before completing the tender, potential providers/suppliers should ensure that the e-mail address that has been used to register their organisation will be checked regularly as the Council’s e-tendering system will generate automatic notifications to this e-mail address when there are updates, changes or messages sent relating to the project. Potential bidders should also check that their organisation’s details are correct and kept up to date.

Technical questions and assistance regarding the use and operation of the Portal should be addressed to the In-Tend Help Desk — e-mail: support@in-tend.co.uk, telephone number +44 8442728810.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.10.2016

 

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