Extra Care Housing Contract Somerset

Extra Care Housing Contract Somerset

Between July 2015 and July 2017 North Somerset Council will be recommissioning its domiciliary care service.

United Kingdom-Weston-super-Mare: Health and social work services

2016/S 013-018894

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Somerset Council
Town Hall
For the attention of: Mrs Nicola Scribens
BS23 1UJ Weston-super-Mare
UNITED KINGDOM
Telephone: +44 1275885208
E-mail: procurement.contracts@n-somerset.gov.uk

Internet address(es):

General address of the contracting authority: http://www.n-somerset.gov.uk/

Electronic access to information: www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: North Somerset Council
Town Hall
For the attention of: Mrs Nicola Scribens
BS23 1UJ Weston-super-Mare
UNITED KINGDOM
Telephone: +44 1275885208
E-mail: procurement.contracts@n-somerset.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: North Somerset Council
Town Hall
For the attention of: Mrs Nicola Scribens
BS23 1UJ Weston-super-Mare
UNITED KINGDOM
Telephone: +44 1275885208
E-mail: procurement.contracts@n-somerset.gov.uk

Tenders or requests to participate must be sent to: North Somerset Council
Town Hall
For the attention of: Mrs Nicola Scribens
BS23 1UJ Weston-super-Mare
UNITED KINGDOM
Telephone: +44 1275885208
E-mail: procurement.contracts@n-somerset.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Support to Live at Home Contract and Extra Care Housing Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKK12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Between July 2015 and July 2017 North Somerset Council will be recommissioning its domiciliary care service. As part of this process the Council will be tendering its Support to Live at Home service across North Somerset as well as tendering 4 Extra Care Housing schemes in the region. The Support to Live at Home service is for: 24 hour home care provision for older and disabled people (including those funded by Health for ongoing long term health conditions); end of life care at home; dementia care; and reablement. The service is divided into 5 separate geographical areas which will be tendered as 4 separate contract opportunities at different phases between 2015 and 2017 (see below for detail on the phases).
The Extra Care Housing schemes are for the provision of home care at 4 specific extra care housing schemes and these will also tendered as 4 separate contracts at different phases (see below).
The work does not include: provision for people with a learning disability; provision for people with poor mental health; or provision for people funded by health and social care due to complex needs.
Opportunity available:
Over the course of the recommissioning process, a Provider will be awarded no more than 2 of the 4 Support to Live at Home contracts. This restriction does not apply to the Extra Care Housing schemes. Therefore the most any 1 provider could be awarded would be 6 contracts: 2 Support to Live at Home contracts and 4 Extra Care Housing schemes.
1 of the Support to Live at Home contracts and 2 of the Extra Care Housing Scheme contract were awarded in November 2015 as part of Phase 1.
The Council has taken this approach as it feels that this is the best means of ensuring security of supply to its service users. If 1 provider won all of the contracts in North Somerset, there would be the risk to the Council and service users in the event of Provider failure. The number of Providers left in the market with the capabilities and capacity to support in the event of Provider failure would be greatly reduced, potentially to the point whereby they could not support the process of service transfer in any way. This would leave service users extremely vulnerable and be of damage to the Council’s reputation.
A second reason is that if 1 provider won all of the contracts, this would exclude up to 100 % of the local market and in doing so would lead to the Council failing in meeting their obligations under the care act to have in North Somerset a healthy social care market.
Care Act Section 5 — A local authority must promote the efficient and effective operation of a market in services for meeting care and support needs with a view to ensuring that any person in its area wishing to access services in the market — (a)has a variety of providers to choose from who (taken together) provide a variety of services;
Where in this does not necessarily need to apply to the Contract held by the local authority, there remains a cohort of people taking direct payments and funding services privately for who the Council has a duty of care for and for which seeing local providers exit the market would affect detrimentally.
The Support to Live at Home contract will be a spot purchase contract.
The geographical area in question for the delivery of home care comprises:
Bleadon,
Hutton,
Uphill,
Weston-super-Mare.
There are approximately 2 500 home care hours delivered in this area currently. Please note that this is the second of 4 tenders for domiciliary care in North Somerset.
The Extra care scheme included in this tender is:
Worle Scheme, Trenleigh Drive, Worle, BS22 6LT — 64 1- and 2-bedroom apartments and Wellness Centre, approximately 600 hours of home care per week anticipated and the Wellness centre expected to provide at least 150 hours of day opportunities across the week.
The Provider is required to accept and commence all new Packages from the Commencement Date of the Support to Live at Home Contract. All existing Packages will be transferred to the Provider on a phased basis from the Commencement Date.
Due to the Extra Care Housing development being under construction the actual start date of the contract in unknown but estimated for October 2016. The successful Provider will be involved in the development process from Contract award to ensure they are kept informed of the progress and to ensure they are in a position to commence services on the Commencement Date as agreed between the Council and Provider.

This tender is being managed via the procurement portal www.supplyingthesouthwest.org.uk You must submit your expression of interest and in turn your submitted tender via this portal. All questions with regards this tender must also be posed using the Q&A on the portal.

Tender documents will be made available on Thursday 21st January.

II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Support to Live at Home contract will be a spot purchase contract.
The geographical area in question for the delivery of home care comprises:
Bleadon,
Hutton,
Uphill,
Weston-super-Mare.
There are approximately 2 500 home care hours delivered in this area currently. Please note that this is the second of 4 tenders for domiciliary care in North Somerset.
The Extra care scheme included in this tender is:
Worle Scheme, Trenleigh Drive, Worle, BS22 6LT — 64 1- and 2-bedroom apartments and Wellness Centre, approximately 600 hours of home care per week anticipated and the Wellness centre expected to provide at least 150 hours of day opportunities across the week.
The Provider is required to accept and commence all new Packages from the Commencement Date of the Support to Live at Home Contract. All existing Packages will be transferred to the Provider on a phased basis from the Commencement Date.
Due to the Extra Care Housing development being under construction the actual start date of the contract in unknown but estimated for October 2016. The successful Provider will be involved in the development process from Contract award to ensure they are kept informed of the progress and to ensure they are in a position to commence services on the Commencement Date as agreed between the Council and Provider.
Estimated value excluding VAT:
Range: between 17 500 000 and 18 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to the ITT documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the ITT documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the ITT documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the ITT documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the ITT documents.
Minimum level(s) of standards possibly required: Please refer to the ITT documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the ITT documents.
Minimum level(s) of standards possibly required:
Please refer to the ITT documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 245-445429 of 18.12.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.3.2016 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 1.3.2016 – 13:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Audit.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: It is likely that a new contract will be advertised at the end of the contract term (including any possible extensions) therefore likely to be after 84 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

North Somerset Council
Walliscote Grove Road
BS23 1UJ Weston-super-Mare
UNITED KINGDOM
E-mail: procurement.contracts@n-somerset.gov.uk
Telephone: +44 1275885208
Internet address: www.n-somerset.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.1.2016

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