Extra Care Sheltered Housing Care Contract Reading

Reading Borough Council invite Tenders to provide care within seven Extra Care schemes for older people in the Borough.

United Kingdom-Reading: Social work services without accommodation

2016/S 090-161769

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Reading Borough Council
Civic Offices, Bridge Street
Contact point(s): Corporate Procurement
RG1 2LU Reading
UNITED KINGDOM
Telephone: +44 1189372945
E-mail: corporate.procurement@reading.gov.uk

Internet address(es):

General address of the contracting authority: www.reading.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Extra Care Sheltered Housing Care Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKJ11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Reading Borough Council invite Tenders to provide care within seven Extra Care schemes for older people in the Borough. The Council’s focus is on promotion of independence and to prevent, reduce or delay the need for support. We want people to build, recover and retain skills to be able to live as full a life as possible. Our Extra Care schemes will act as hubs within the community for older and vulnerable people to access care and social activities.
The council currently commissions 1 719 hours of care within five Extra Care schemes and this is projected to increase as clients with more complex needs are placed there and 2 new schemes open. Currently the council spends approximately 1 300 000 GBP per year on home care within Extra Care Sheltered Housing schemes.
Current provision of Extra Care Housing is focused on 5 buildings with 100 % nomination rights held by RBC. These 5 buildings provide 244 units in total. In addition 2 further schemes are in the process of being constructed and will form part of this estate. These sites under construction will be a mix of leasehold and rental properties. This tender covers 74 council nominated units in these schemes and any council funded care provided within the leasehold units.
The services are to be awarded as four separate lots with different start dates:
Lot 1 — 30.1.2017.
Lot 2 — 1.7.2017.
Lot 3 — 1.12.2016.
Lot 4 — Est. September 2018.
Each contract will run for an initial period of 4 years with the option of a 3 year extension period.
Invitations to Tender are expected to be issued in the week commencing 27 June.

II.1.6)Common procurement vocabulary (CPV)

85312000, 85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 12 000 000 and 16 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Each contract will have an 2 optional extensions up to a total of 36 months in total.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Oak Tree House and Cedar Court

1)Short description

2)Common procurement vocabulary (CPV)

85312000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 2 900 000 and 3 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 30.1.2017. Completion 29.1.2021

5)Additional information about lots

There will be 2 options to extend the contract up to a total additional period of 36 month.

Lot No: 2 Lot title: Cornerstones and Chimney Court

1)Short description

2)Common procurement vocabulary (CPV)

85312000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 2 500 000 and 3 100 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.7.2017. Completion 30.6.2021

5)Additional information about lots

There will be 2 options to extend the contract up to a total additional period of 36 month.

Lot No: 3 Lot title: Beechwood Grove and Charles Clore Court

1)Short description

2)Common procurement vocabulary (CPV)

85312000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 3 200 000 and 3 900 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.12.2016. Completion 30.11.2020

5)Additional information about lots

There will be 2 options to extend the contract up to a total additional period of 36 months.

Lot No: 4 Lot title: Green Park

1)Short description

2)Common procurement vocabulary (CPV)

85312000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 4 400 000 and 5 400 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.9.2018. Completion 31.8.2022

5)Additional information about lots

There will be 2 options to extend the contract up to a total additional period of 36 months.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the procurement documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the procurement documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As set out in the procurement documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the procurement documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the procurement documents.
Minimum level(s) of standards possibly required: As set out in the procurement documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the procurement documents.
Minimum level(s) of standards possibly required:
As set out in the procurement documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The number of candidates to be invited to tender will be applied to each separate lot.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RBC 00000103

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.6.2016

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.6.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Organisations interested in expressing an interest should download the procurement documents which are available on the Council’s e-tendering system at: https://in-tendhost.co.uk/readingbc/aspx/Home (Project Reference No RBC 00000103), and complete as instructed.

Please note: You must register your interest via the Council’s e-tendering portal if you intend to submit a tender. Interested parties must log onto the Council’s e-tendering portal at: https://in-tendhost.co.uk/readingbc to express an interest and download the procurement documents. All communications regarding this procurement exercise will be conducted through the Council’s e-tendering portal including requests for clarifications or general enquiries. The procurement documents will be available for download up until the closing time and date for tender submissions, it is the organisation’s responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned electronically, along with supporting documents, prior to the closing time and date stipulated. Before completing the tender, potential providers/suppliers should ensure that the e-mail address that has been used to register their organisation will be checked regularly as the Council’s e-tendering system will generate automatic notifications to this e-mail address when there are updates, changes or messages sent relating to the project. Potential bidders should also check that their organisation’s details are correct and kept up to date.

Technical questions and assistance regarding the use and operation of the Portal should be addressed to the In-Tend Help Desk — e-mail:support@in-tend.co.uk telephone number +44 8442728810.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.5.2016

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