Facilities Management Contract Belfast

Cleaning, catering, security, waste management, reception, helpdesk, mail room, reprographics.

United Kingdom-Belfast: Reprographic services

2018/S 045-098581

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department of Finance
303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Contact person: Collaboration.CPDfinance-ni.gov.uk
E-mail: Collaboration.CPD@finance-ni.gsi.gov.uk
NUTS code: UK

Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

Department of Finance
Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
E-mail: Collaboration.CPD@finance-ni.gsi.gov.uk
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

DoF — Clare House FM (ID 1186416)

Reference number: ID 1186416

II.1.2)Main CPV code

79520000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Department of Finance intends to establish a new contract for “soft” Facilities Management (FM) services for Clare House. To establish a cleaning, catering, security, waste management, reception, helpdesk, mail room, reprographics and meeting room management contract with a contractor who will provide a single point of responsibility for managing and delivering all the specified services in a flexible and responsive way.

II.1.5)Estimated total value

Value excluding VAT: 1 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

79993000

79993100

90919200

90911200

90900000

55520000

98341130

98341110

79710000

90511000

90911000

79992000

42933000

72253100

II.2.3)Place of performance

NUTS code: UKN06

II.2.4)Description of the procurement:

II.2.5)Award criteria

Criteria below

Quality criterion – Name: AC1 Service Delivery to meet the Schedule 1 / Weighting: 21

Quality criterion – Name: AC2 Contract set up and Implementation / Weighting: 4.5

Quality criterion – Name: AC3 Performance Management and Contract / Weighting: 4.5

Cost criterion – Name: Price / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 1 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Options to extend for 2 periods of 24 months each.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The contract shall be awarded for an initial period of 2 years with the option to extend for 2 further options of 24 months at the Contracting Authority’s discretion.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/04/2018

Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 12/07/2018

IV.2.7)Conditions for opening of tenders

Date: 13/04/2018

Local time: 15:30

Information about authorised persons and opening procedure:

Only CPD Procurement Staff with access to the project on eTendersNI.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

If all extension options taken this contract will be re-advertised 10.2023.

VI.2)Information about electronic workflows

VI.3)Additional information:

Contract Monitoring: The successful contractor’s performance on the contract will be regularly monitored.

Contractors not delivering: on contract requirements is a serious matter. It means the public purse is not getting what it is paying for.

If a contractor fails to reach: satisfactory levels of contract performance they will be given a specified time to improve.

If, after the specified time, they still fail to reach: satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action.

If this occurs: and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate. The Authority expressly reserves the rights:

(I) not to award any contract as a result of the procurement process commenced by publication of this notice;

(II) to make whatever changes it may see fit to the content and structure of the tendering Competition;

(III) to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and

(IV) to award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates. This project will be used to progress the Government’s wider social, economic and environmental objectives.

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any such bodies with responsibility for appeal/mediation procedures.
Belfast
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is. communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/03/2018

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