Facilities Management Contract Belfast
Cleaning, catering, security, waste management, reception, helpdesk, mail room, reprographics.
United Kingdom-Belfast: Reprographic services
2018/S 045-098581
Contract notice
Services
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Contact person: Collaboration.CPDfinance-ni.gov.uk
E-mail: Collaboration.CPD@finance-ni.gsi.gov.uk
NUTS code: UK
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1)Name and addresses
Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
E-mail: Collaboration.CPD@finance-ni.gsi.gov.uk
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2)Joint procurement
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
DoF — Clare House FM (ID 1186416)
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
The Department of Finance intends to establish a new contract for “soft” Facilities Management (FM) services for Clare House. To establish a cleaning, catering, security, waste management, reception, helpdesk, mail room, reprographics and meeting room management contract with a contractor who will provide a single point of responsibility for managing and delivering all the specified services in a flexible and responsive way.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The Department of Finance intends to establish a new contract for “soft” Facilities Management (FM) services for Clare House. To establish a cleaning, catering, security, waste management, reception, helpdesk, mail room, reprographics and meeting room management contract with a contractor who will provide a single point of responsibility for managing and delivering all the specified Services in a flexible and responsive way.
II.2.5)Award criteria
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Options to extend for 2 periods of 24 months each.
II.2.10)Information about variants
II.2.11)Information about options
The contract shall be awarded for an initial period of 2 years with the option to extend for 2 further options of 24 months at the Contracting Authority’s discretion.
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.2.2)Contract performance conditions:
Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Only CPD Procurement Staff with access to the project on eTendersNI.
Section VI: Complementary information
VI.1)Information about recurrence
If all extension options taken this contract will be re-advertised 10.2023.
VI.3)Additional information:
Contract Monitoring: The successful contractor’s performance on the contract will be regularly monitored.
Contractors not delivering: on contract requirements is a serious matter. It means the public purse is not getting what it is paying for.
If a contractor fails to reach: satisfactory levels of contract performance they will be given a specified time to improve.
If, after the specified time, they still fail to reach: satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action.
If this occurs: and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate. The Authority expressly reserves the rights:
(I) not to award any contract as a result of the procurement process commenced by publication of this notice;
(II) to make whatever changes it may see fit to the content and structure of the tendering Competition;
(III) to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
(IV) to award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates. This project will be used to progress the Government’s wider social, economic and environmental objectives.
VI.4.1)Review body
Belfast
United Kingdom
VI.4.3)Review procedure
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is. communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5)Date of dispatch of this notice:
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