Facilities Management Contract Cheshire

Facilities Management Contract Cheshire

Lot 1 – Compliance, consisting of: Asbestos Management. Legionella Management. Fire risk assessment. Access Audit.

United Kingdom-Sandbach: Repair and maintenance services of building installations

2014/S 091-159883

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cheshire East Borough Council
Procurement, Westfields, Middlewich Road
For the attention of: Miss Hannah Ryan
CW11 1HZ Sandbach
UNITED KINGDOM
Telephone: +44 1270686455
E-mail: hannah.ryan@cheshireeast.gov.uk

Internet address(es):

General address of the contracting authority: www.cheshireeast.gov.uk

Further information can be obtained from: Cheshire East Borough Council
Tenderers are required to register and download PQQ documentation via the Chest at: www.the-chest.org.uk The project reference is NWCE-9HHCL3
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cheshire East Borough Council
Tenderers are required to register and download PQQ documentation via the Chest at: www.the-chest.org.uk The project reference is NWCE-9HHCL3
UNITED KINGDOM

Tenders or requests to participate must be sent to: Cheshire East Borough Council
Tenderers are required to register and download PQQ documentation via the Chest at: www.the-chest.org.uk The project reference is NWCE-9HHCL3
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Facilities Management Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: All properties, sites and premises within the boundaries of Cheshire East council.

NUTS code UKD2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Cheshire East Borough Council is seeking expressions of interest from organisations with a proven track record in the provision of Facilities Management services to a complex portfolio consisting of a large variety of type, size and condition of properties within a wide geographic spread.
It is intended that a single contractor will be appointed for each lot 1-4, however, if lot 5 is found to be most economically advantageous to the council a single contractor for lot 5 will only be appointed and there will be no appointment to Lots 1, 2, 3 and 4.
Facilities Management Contracts
Lot 1 – Compliance, consisting of:
Asbestos Management
Legionella Management
Fire risk assessment
Access Audit
Display Energy Certificate (D.E.C)
Engery Performance Certificate (E.P.C)
Lot 2 – Maintenance, consisting of:
Cyclical Maintenance
Response Maintenance
Planned/Minor works Maintenance
Lot 3 – Security, consisting of:
Ad hoc Security services
Mobile Patrol
Building Support services
Static Guarding
Key holding
Guardianship
Lot 4 – Waste Management, consisting of:
Hazardous/WEEE
Clinical
Sanitary
Confidenatial Waste
OR
Lot 5 – Total Facilities Management, consisting of:
All of the above elements contained in Lots 1–4.
The Authority will consider whether, or not, the inclusion of all the lots as one individual Total Facilities Management Lot is in the best interests of the Authority and as such provides the most economically advantageous solution for the delivery of facilities management for Cheshire East Borough Council.
If this proves the case then the Authority will only appoint a successful contractor to Lot 5 and there will be no appointment to Lots 1, 2, 3 and 4.
Please note that the Authority does not accept any liability for any bid costs, expenditure, work or effort incurred by a Tenderer in proceeding with or participating in the procurement of any of the Lots, and any Tenderer participates in Lots 1–5 at their own risk understanding that the Authority may either only award under Lots 1–4 or Lot 5.
Should it be proven that the most cost effective and efficient route of this procurement is to implement the Total Facilities Management contract, then the following services may be incorporated within the contract within the first two years of operation, as existing contractual arrangements reach the end of their current contract periods.
Move Management
Cleaning
Mailroom solutions

II.1.6)Common procurement vocabulary (CPV)

50700000507100005071100050712000350000007971000079713000797150009065000090000000905000009051120090511000,71700000795710009091000090911000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract(s) will be for a period of 5 years with the option to extend for upto a further 12 + 12 months (at the councils discretion) in the event the contract is extended any extension shall be on the same terms and conditions of contrtact as the origional contract period.
The values given in this notice are only estimations and take into account the extension options and are indicative of existing usage plus a reasonable estimated value of potential future uptake.
The Authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the contract period.
This contract will be open for use by Cheshire East Borough Council and all Cheshire East Borough Council subsidiary and associate companies , including but not limited to, Tatton Park Enterprises Ltd; East Cheshire Engine of the North; Ansa Environmental Services Ltd; Orbitas, Bereavement Services Ltd, Co-Socious Ltd and Everybody Sports and Recreational Trust Ltd( Trading as Everybody Ltd)) and any other wholly or partly owned companies created by Cheshire East Borough Council.
This contract will also be open for use by all schools and academies within Cheshire East.
The value provided in the OJEU notice includes all potential spend under the contract by the above.
Lot 1 – Compliance – GBP 550 k – GBP 650 k per annum
Lot 2 – Maintenance – GBP 7.4 m to GBP 9.0 m per annum
Lot 3 – Security – GBP 600 k – GBP 750 k per annum
Lot 4 – Waste management – GBP 150 k – GBP 200 k per annum
OR
Lot 5 – Total Facilities management – GBP 11 m – GBP 13 m per annum

II.2.2)Information about options

Options: yes
Description of these options: The option to extend for up to a further 12 + 12 months (at the councils sole discretion). In the event the contract is extended any extension shall be on the same terms and conditions of contract as the original contract period.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Compliance

1)Short description

Legionella Management
The services include the regular inspection and testing of water quality together with all remedial works necessary to ensure that the water systems within properties owned and managed by the Council meet the required standards of hygiene, to ACoP L8 standard.
Legionella Control, Prevention and Risk Management Services will cover in excess of 160No sites
Asbestos Management
The consultant will be expected to provide the combined services as specified by this tender in order to provide a seamless provision of Asbestos Surveys & Re-inspections, Asbestos Sampling and Analysis, Air Testing, written Specification and Supervision and Asbestos Removal/Encapsulation Works in accordance with industry standards and recognised good practice under the Control of Asbestos Regulations 2012.
Asbestos Management Consultancy and Removal Services will cover in excess of 145No sites
Fire risk assessment
The services include undertaking fire risk assessments to review and improve fire safety at premises where it has management control and to provide general fire safety consultancy services as and when required and the provision of training for Fire Marshals and also the use of fire extinguishers.
Fire Risk Assessment and Fire Safety Consultancy Services could cover in excess of 180No sites
Access Audit
The services include undertaking access audits to review and improve access to its services at all premises where it has management control and to provide general access consultancy services as and when required.
Access Audit and Access Consultancy Services could cover in excess of 180No sites
Display Energy Certificate (D.E.C)
Provision of Display Energy Certificates (DEC’s) and Advisory Reports, produced in accordance with the European Performance of Buildings Directive, are to be undertaken by the FM contractor by the means of a qualified assessor.
Display Energy Certificates and Advisory Reports could cover in excess of 150No sites
Energy Performance Certificate (E.P.C)
Provision of Energy Performance Certificates (EPC’s) and Reports, produced in accordance with the European Performance of Buildings Directive, are to be undertaken by the FM contractor by the means of a qualified assessor.
Energy Performance Certificates and Reports will be dependent on the turnover of our leased/disposed property portfolio, but on average relate to in excess of 25 sites per annum

2)Common procurement vocabulary (CPV)

9065000071700000

3)Quantity or scope

Legionella
Applicants must have UKAS accreditation to ISO/IEC 17020 for the provision of legionella risk assessments, Category 1 membership of the Legionella Control Association (LCA) and certified by LCA for cleaning and disinfection services, hot and cold water monitoring and inspection services, risk assessment services, water treatment services, water treatment services (chemicals), water treatment services (dosing and/or control systems), water treatment services (on site analytical and monitoring services), UKAS: Quality Management System, UKAS certified to ISO 9001:2008, Environmental Management System ISO 14001:2004, and a Health and Safety System to OHSAS 18001:2007.
Asbestos
Cheshire East Council is seeking to short list potential suppliers for the provision of asbestos management consultancy and removal services for its portfolio of properties situated within the operational boundaries of Cheshire East.
The Council is also offering this service to schools within the borough and the successful service provider may be required to undertake surveys and re-surveys within schools.
As a minimum standard, applicants must possess UKAS accreditation ISO/IEC 17020 for asbestos surveying. Field surveyors must hold BOHS P402 + P405, Senior surveyors must hold BOHS CoCA (certificate of competence in asbestos). The applicant must hold a licence for asbestos removals and be a member of ARCA. Asbestos removal staff must have completed the Asbestos Removal Industry Competency Scheme
Fire risk assessment
To ensure that Cheshire East Borough Council meets its responsibilities as duty holder under The Regulatory Reform (Fire Safety) Order 2005, the council requires the services of a third party organisation to undertake fire risk assessments at all premises where it has management control.
As a minimum standard, the applicant must provide proof of competency of all fire risk assessors employed on this contract by confirming registration with either a professional body or certification by a certification body that is UKAS accredited for the provision of fire risk assessments.
Acceptable registration and certification bodies include the following (or equal approved):
— The BAFE ‘SP 205′ UKAS company certification scheme,
— Institute of Fire Prevention Officers (IFPO) professional registration scheme,
— Institute of Fire Safety Managers (IFSM) professional registration scheme,
— Institute of Fire Engineers (IFE) professional registration scheme,
— Warrington Certification Ltd UKAS person certification scheme.
Access audit
To ensure that Cheshire East Council meets its responsibilities under The Equality Act 2010, the council requires the services of a third party organisation to assist it in meeting its obligations under The Equality Act 2010.
As a minimum standard, applicants must be registered with the National Register of Access Consultants (NRAC) and hold ‘Consultant’ status.
The contract will be for a period of 5 years with the option to extend for up to a further 12+12 months (at the councils sole discretion). In the event the contract is extended any extension shall be on the same terms and conditions of contract as the original contract period.
The values given in this notice are only estimations and take into account the extension options and are indicative of existing usage plus a reasonable estimated value of potential future uptake.
The Authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the contract period.
This contract will be open for use by Cheshire East Borough Council and all Cheshire East Borough Council subsidiary and associate companies, including but not limited to, Tatton Park Enterprises Ltd; East Cheshire Engine of the North; Ansa Environmental Services Ltd; Orbitas, Bereavement Services Ltd, Co-Socious Ltd and Everybody Sports and Recreational Trust Ltd( Trading as Everybody Ltd)) and any other wholly or partly owned companies created by Cheshire EAST Borough Council.
This contract will also be open for use by all schools and academies within CEC boundaries
The value provided in the OJEU notice includes all potential spend under the contract by the above for the whole period inc. any optional extensions
Estimated value excluding VAT:
Range: between 3 850 000 and 4 550 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Maintenance

1)Short description

Lot 2 brings together response and cyclical maintenance with the implementation of planned maintenance and minor building works items across all the mechanical, electrical and building fabric elements of the Authority’s building assets. In respect of schools, the services offered below will be offered to schools on a direct contractual relationship with the successful bidder.
Cyclical
Annual cost of cyclical maintenance works ranges from GBP 700 k to GBP 1 m per annum covering in excess of 4 000 events
Response
Annual cost of reactive maintenance works ranges from GBP 1.2 m to GBP 1.5 m per annum
Planned/Minor Works
Typical annual budget for planned maintenance and minor improvement works ranges from GBP 5.5 to GBP 6.5 m per annum.

2)Common procurement vocabulary (CPV)

50700000507100005071100050712000

3)Quantity or scope

Cyclical
Provision of cyclical maintenance services to mechanical, electrical and building fabric elements.
List of activities to include servicing of all fixed plant and equipment, monitoring systems, pool plant, fire and lift installations, etc.
Response
Undertaking of reactive maintenance repairs; to mechanical, electrical and building fabric elements. The repairs will be reported to the Authority’s “in-house” helpdesk during normal office hours and outside these times the contractor will be required to provide an “out of hours” service to maintain 24/7 cover for the Authority. In excess of 250 of operational sites and in excess of 200 non operational sites/land ownerships which may warrant reactive maintenance attention from time to time.
Response time requirements will be “urgent”, “same day” and “weekly”
Call out numbers in excess of 500 per month
Planned and minor works
Provision and delivery of planned maintenance repairs, minor improvement works and replacement to all aspects of mechanical, electrical and building fabric elements.
An annual programme of works will be identified and the contractor will be required to instigate the design, procurement and delivery of the repair and/or renewal of existing elements of mechanical, electrical and building fabric across the full range of council buildings.
These works can range in size up to GBP 250 000 per occurrence/project.
Works will encompass all trades, elements and components of construction from substructure through to superstructure elements, internal finishes, fittings furnishings and equipment, services, mechanical/electrical installations, lift installations, specialist installations, minor demolitions/alterations, external works, underground services/drains and temporary works.
The contract will be for a period of 5 years with the option to extend for up to a further 12+12 months (at the councils sole discretion). In the event the contract is extended any extension shall be on the same terms and conditions of contract as the original contract period.
The values given in this notice are only estimations and take into account the extension options and are indicative of existing usage plus a reasonable estimated value of potential future uptake.
The Authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the contract period.
This contract will be open for use by Cheshire East Borough Council and all Cheshire East Borough Council subsidiary and associate companies , including but not limited to, Tatton Park Enterprises Ltd; East Cheshire Engine of the North; Ansa Environmental Services Ltd; Orbitas, Bereavement Services Ltd, Co-Socious Ltd and Everybody Sports and Recreational Trust Ltd( Trading as Everybody Ltd)) and any other wholly or partly owned companies created by Cheshire East Borough Council.
This contract will also be open for use by all schools and academies within CEC boundaries
The value provided in the OJEU notice includes all potential spend under the contract by the above for the whole period inc. any optional extensions
Estimated value excluding VAT:
Range: between 51 800 000 and 63 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Security

1)Short description

Lot 3 brings together the current security contract with other elements to support our current in house Building Support team. Annual cost of security provision is in the range of £600k to £750k per annum and will encompass the following elements:-
Mobile Patrol
Building Support
Static Guarding
Key holding
Guardianship

2)Common procurement vocabulary (CPV)

79710000797130007971500079714000

3)Quantity or scope

Mobile
Provision of a mobile patrol service for individual sites across the Borough. Number of site visits will be agreed for the individual sites. Provision of an auditable patrol monitoring system will be a requirement of the successful contractor and any problems will be reported to the 24/7 Borough helpdesk facility.
Building support
Provision of assistance to Building Support team for accommodation moves, site security, meetings management, civic events, routine maintenance and emergency cleaning services to ensure that Health & Safety standards are maintained, buildings are clean and well presented, and agreed objectives for Facilities Management are achieved in all Corporate Council Buildings.
Static guard
Provision of a static guarding facility to individual properties across the Borough, 24 hours a day 7 days a week, including weekends and bank holidays, to deter unauthorised entry, trespass, theft, vandalism, damage, loss through negligence, fire, flood, breaches of Health and Safety or confidentiality.
Key holding
Provision of a key holding service to individual properties across the Borough. Service will cover call out for key holding services including travel costs, travelling time and time on site 24 hours a day, 7 days a week.
Guardianship
Provision to occupy premises with licensed guardians, to manage and keep the premises in good order whilst not in use by the council. All legal aspects and management of the guardians are to be included.
There is potential for providing a guardianship service in CEC buildings which are likely to remain empty for a considerable period of time, though this is not a guaranteed requirement, and at a cost to the council of nil. The number of properties for which this service may be required is currently unknown.
The contract will be for a period of 5 years with the option to extend for up to a further 12+12 months (at the councils sole discretion). In the event the contract is extended any extension shall be on the same terms and conditions of contract as the original contract period.
The values given in this notice are only estimations and take into account the extension options and are indicative of existing usage plus a reasonable estimated value of potential future uptake.
The Authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the contract period.
This contract will be open for use by Cheshire East Borough Council and all Cheshire East Borough Council subsidiary and associate companies , including but not limited to, Tatton Park Enterprises Ltd; East Cheshire Engine of the North; Ansa Environmental Services Ltd; Orbitas, Bereavement Services Ltd, Co-Socious Ltd and Everybody Sports and Recreational Trust Ltd( Trading as Everybody Ltd)) and any other wholly or partly owned companies created by Cheshire East Borough Council.
This contract will also be open for use by all schools and academies within CEC boundaries.
The value provided in the OJEU notice includes all potential spend under the contract by the above for the whole period inc. any optional extensions
Estimated value excluding VAT:
Range: between 4 200 000 and 5 250 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Waste

1)Short description

Lot 4 brings together previous separate contracts for special waste and confidential waste areas into one management contract. Annual cost of waste management provision is in the range of £150k to £200k per annum and will encompass the following elements:-
Special or Hazardous Waste (including Sanitary/Clinical/Hygiene)
Confidential Waste

2)Common procurement vocabulary (CPV)

9052400090524100905242009050000090511400

3)Quantity or scope

Waste
Provision of adequate, suitable receptacles and all materials and consumables associated with the provision of this service for the various types of waste. Collection frequencies will vary across the sites and may be weekly, fortnightly or monthly dependant on the needs of the site.
Transport, treat and/or dispose of all special or hazardous wastes in a manner suitable for their nature and potential to pollute or cause harm, in accordance to all relevant legislation and amendments including, Landfill (England and Wales) Regulations 2002, Control of Pollution Act 1974 section 17, Control of Pollution (Special Waste) regulations 2005, The classification, packaging and labelling of Dangerous Substances Regulations 2006, COSH and CHIP Regulations 2002, Environmental Protection (Duty of Care) Regulation 1991, Hazardous Waste Regulations (England and Wales) 2005, Carriage of Dangerous Goods by Road Regulations, WEEE Directive, RoHS, REACH Regulation. taking account of Dangerous Goods Regulations on labelling, containment and security for transport.
Confidential
The secure collection, storage, removal and disposal of all confidential materials, provision of a certificate of destruction to confirm all materials have been adequately destroyed and that all confidential waste is disposed of in line with current legislation. All staff engaged in the disposal of confidential waste must be security cleared to an appropriate level. The Authority may, from time to time, audit the records of confidential waste disposal
The contract will be for a period of 5 years with the option to extend for up to a further 12+12 months (at the councils sole discretion). In the event the contract is extended any extension shall be on the same terms and conditions of contract as the original contract period.
The values given in this notice are only estimations and take into account the extension options and are indicative of existing usage plus a reasonable estimated value of potential future uptake.
The Authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the contract period.
This contract will be open for use by Cheshire East Borough Council and all Cheshire East Borough Council subsidiary and associate companies , including but not limited to, Tatton Park Enterprises Ltd; East Cheshire Engine of the North; Ansa Environmental Services Ltd; Orbitas, Bereavement Services Ltd, Co-Socious Ltd and Everybody Sports and Recreational Trust Ltd( Trading as Everybody Ltd)) and any other wholly or partly owned companies created by Cheshire East Borough Council.
This contract will also be open for use by all schools and academies within CEC boundaries.
The value provided in the OJEU notice includes all potential spend under the contract by the above for the whole period inc. any optional extensions
Estimated value excluding VAT:
Range: between 1 050 000 and 1 400 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Total Facilities Management

1)Short description

All of the above elements contained in Lots 1 – 4.
The Authority will consider whether, or not, the inclusion of all the lots as one individual Total Facilities Management Lot is in the best interests of the Authority and as such provides the most economically advantageous solution for the delivery of facilities management for Cheshire East Borough Council.
If this proves the case then the Authority will only appoint a single contractor to Lot 5 and there will be no appointment to Lots 1, 2, 3 and 4.
Please note that the Authority does not accept any liability for any bid costs, expenditure, work or effort incurred by a Tenderer in proceeding with or participating in the procurement of any of the Lots, and any Tenderer participates in Lots 1-5 at their own risk understanding that the Authority may either only award under Lots 1-4 or Lot 5.
Should it be proven that the most cost effective and efficient route of this procurement is to implement the Total Facilities Management contract, then the following services may be incorporated within the contract within the first two years of operation, as existing contractual arrangements reach the end of their current contract periods.
Move Management
The move management programme involves both the relocation of staff from various buildings throughout the Borough, and within existing corporate buildings.
Cleaning
The Authority currently provides an in-house cleaning service to both school and non-school buildings. Should this element of work be contracted into a Total Facilities Management service in the future, then TUPE implications (Internal/external) may need to be addressed in relation to the cleaning workforce team.
Mailroom Solutions
Whilst it is envisaged that a full mailroom solution may be incorporated into any Total Facilities Management package; the full extent of this operation is yet to be established.

2)Common procurement vocabulary (CPV)

50700000507100005071100050712000350000007971000079713000797150009065000090000000905000009051120090511000,795710009091000090911000

3)Quantity or scope

Move management
The move management programme involves both the relocation of staff from various buildings throughout the Borough, and within existing corporate buildings. A professional removal and crate hire company would be required to assist with the relocation and disposal process, together with the planning and implementation of any moves.
In addition to the movement of staff, files and equipment, there is a requirement for the disposal of any surplus furniture either through the use of re-sale/re-use agent or by disposal. Any disposal must be carried out in line with environmental practices.
In order to ensure the Authority’s regulations are complied with, any appointed company will be subject to regular performance meetings, as dictated by the level of activity.
Cleaning
Cleaning services are currently provided to 44 schools and 70 non-schools properties.
The contract will be for a period of 5 years with the option to extend for up to a further 12+12 months (at the councils sole discretion). In the event the contract is extended any extension shall be on the same terms and conditions of contract as the original contract period.
The values given in this notice are only estimations and take into account the extension options and are indicative of existing usage plus a reasonable estimated value of potential future uptake.
The Authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the contract period.
This contract will be open for use by Cheshire East Borough Council and all Cheshire East Borough Council subsidiary and associate companies , including but not limited to, Tatton Park Enterprises Ltd; East Cheshire Engine of the North; Ansa Environmental Services Ltd; Orbitas, Bereavement Services Ltd, Co-Socious Ltd and Everybody Sports and Recreational Trust Ltd( Trading as Everybody Ltd)) and any other wholly or partly owned companies created by Cheshire East Borough Council.
This contract will also be open for use by all schools and academies within CEC boundaries.
The value provided in the OJEU notice includes all potential spend under the contract by the above for the whole period inc. any optional extensions
Estimated value excluding VAT:
Range: between 77 000 000 and 91 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

TUPE is likely to apply for lot 5 internal and external staff.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in PQQ docs.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Determined in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance. In the case of consortium bids, the contracting authority reserves the right to require any consortium the authority awards a contract to, if it is justified for the satisfactory performance of the contract, to name a lead partner with whom it can contract, or alternatively, to form a single legal entity before entering into, or as a term of, the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Social Value: The Council is committed to ensure wider social and community benefits are achieved in the course of all its commissioning and procurement activities. In accordance with this, suppliers are required to work with the Council towards achieving such aims.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
As detailed in PQQ documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
As detailed in PQQ documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
Companies will be assessed on their technical and professional capacity and capability to carry out the contract by the completiton and evaluation of the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
As detailed in PQQ documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Candidates must meet the minimum 60 % pass mark in section G of PQQ and must pass all pass/fail sections, the top ranked 6 providers per lot will then be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NWCE-9HHCL3

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.6.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers are requested to register, submit an expression of interest, download PQQ documents and upload completed PQQ documentation via the chest at www.the-chest.org.uk

The time limit for submissions of the PQQ is 09.06.14 (12:00) noon.
The values given in this notice are only estimations – the authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the values of the work during the contract period.
The Council notes that the award of the contract may involve a transfer of employment undertakings (lot 5 – potentially internal and external, lot 1 and 2 external) pursuant to the Transfer of Undertakings (Protection of Employment) Regulations 2006, and will clarify the position with the applicants during the tender process.
Further details will be included at tender stage.
It is the Council’s intention that this contract shall be available to
Cheshire East Borough Council and all Cheshire East Borough Council subsidiary and associate companies, including but not limited to, Tatton Park Enterprises Ltd; East Cheshire Engine of the North; Ansa Environmental Services Ltd; Orbitas, Bereavement Services Ltd, Co-Socious Ltd and Everybody Sports and Recreational Trust Ltd (Trading as Everybody Ltd) and any other wholly or partly owned companies created by Cheshire EAST Borough Council.
Including all schools and academies within Cheshire East region.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
The strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Cheshire East Borough Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Courts of Justice
The strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:

8.5.2014

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