Facilities Management Contracts for Corporate Property Services – London

Facilities Management Contracts for Corporate Property Services – London

The Authority is seeking to establish 2 long term contracts to provide Facilities Management (FM) services to the Authority’s corporate property asset portfolio. 

United Kingdom-London: Construction work

2018/S 245-560119

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Royal Borough of Greenwich
5th Floor, The Woolwich Centre, Woolwich, 35 Wellington Street
London
SE18 6HQ
United Kingdom
Contact person: Mr Neil Thody
Telephone: +44 2033266959
E-mail: tenders@camerons.uk.com
NUTS code: UKI51
Internet address(es):Main address: http://www.royalgreenwich.gov.uk/

Address of the buyer profile: http://www.royalgreenwich.gov.uk/

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Facilities Management Contracts for Corporate Property Services

Reference number: DN357139

II.1.2)Main CPV code

45000000

II.1.3)Type of contract

Works

II.1.4)Short description:

The Authority is seeking to establish 2 long term contracts to provide Facilities Management (FM) services to the Authority’s corporate property asset portfolio. The contract will be awarded in 2 lots:

Lot 1: Building Fabric Repairs and Maintenance;

Lot 2: Mechanical and Electrical Servicing, Repairs and Maintenance.

Contracts will be awarded for an initial term of 5 years with an option to extend up to a maximum duration of 8 years. As set out at I.2, the Authority is acting as a central purchasing body on behalf of education establishments within the Royal Borough of Greenwich and as listed here: https://www.royalgreenwich.gov.uk/directories/200280/education_schools_and_nurseries

II.1.5)Estimated total value

Value excluding VAT: 40 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description

II.2.1)Title:

Lot 1: Building Fabric Repairs and Maintenance

Lot No: 1

II.2.2)Additional CPV code(s)

45210000
50700000

II.2.3)Place of performance

NUTS code: UKI51
Main site or place of performance:

Royal Borough of Greenwich.

II.2.4)Description of the procurement:

The Contract involves the following:

1) Responsive repairs to external fabric (walls, roofs, windows and doors) of buildings to arrest building degradation and damage and to maintain the building in a weathertight and safe condition;

2) Responsive repairs and maintenance to external areas of the corporate property assets such as paving, paths, steps, fencing, walls and other hard landscaping;

3) Responsive repairs and maintenance to internal fabric to maintain the building in good serviceable operation. The contract will be a long term contract for 5 years with an option to extend up to a maximum of 8 years.

Works/services to be undertaken to a range of property types including, but not limited to: schools, libraries, leisure centres, community buildings, offices, depots, industrial and retail units.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 24 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will be awarded for 5 years with the option to extend up to 3 times for a further 3 years up to a maximum of 8 years in multiples of 12 months. The decision to extend is at the sole discretion of the Authority.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2: Mechanical and Electrical Servicing, Repairs and Maintenance

Lot No: 2

II.2.2)Additional CPV code(s)

50000000
79993000

II.2.3)Place of performance

NUTS code: UKI51
Main site or place of performance:

Royal Borough of Greenwich.

II.2.4)Description of the procurement:

The contract involves the planned servicing and maintenance of:

1) gas fired boiler plant;

2) water pumps;

3) heating and cooling systems;

4) mechanical extract fans;

5) door entryphone systems and access controls;

6) fire alarm and fire detection systems;

7) security systems;

8) emergency lighting installations;

9) responsive repairs to all mechanical plant in the event of failure;

10) responsive repairs to all electrical systems in the event of failure.

The contract will be a long term contract for 5 years with an option to extend up to a maximum of 8 years.

Works/services to be undertaken to a range of property types including, but not limited to: schools, libraries, leisure centres, community buildings, offices, depots, industrial and retail units.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 16 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will be awarded for 5 years with the option to extend up to 3 times for a further 3 years up to a maximum of 8 years in multiples of 12 months. The decision to extend is at the sole discretion of the Authority.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 244-508670

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/01/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 25/01/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Tenderers are advised to ensure they allow sufficient time to submit their tenders prior to the tender submission deadline to ensure any issues with uploading the documents can be resolved before the closing time. In accordance with the conditions of contract, the Authority reserves the right to require a parent company guarantee and/or bond from any successful tenderer.

The Authority reserves the right to carry out additional financial checks on all organisations tendering for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council’s requirements and remain financially viable to fulfil the requirements under the contract.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales, Royal Courts of Justice
Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

VI.4.2)Body responsible for mediation procedures

High Court of England and Wales, Royal Courts of Justice
Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulations 92 to 104 of the Public Contracts Regulations 2015 (as amended), the Authority will incorporate a minimum 10 calendar days standstill period starting from the date when the contract award was notified to bidders. Unsuccessful bidders will be provided with a information in the “Award Decision Notice” at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operators and the name of the economic operator to be awarded the contract. Tenderers have a right of appeal provided for within the Public Contracts Regulations 2015 (as amended). Any such proceedings must be brought in the High Court of England and Wales.

VI.4.4)Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
London
SW1 2AS
United Kingdom
Telephone: +44 207261234

VI.5)Date of dispatch of this notice:

17/12/2018

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