Facilities Management Services Belfast

Facilities Management Services Belfast

The scope of services required includes: 1. Soft Facilities Management Services including but not limited to: a. Reception desk services, b. Mailroom services, c. Reprographic services, d. Portering, e. Cleaning.

United Kingdom-Belfast: Building and facilities management services

2014/S 243-428405

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Procurement and Logistics Service
77 Boucher Crescent
For the attention of: John Barron
BT12 6HU Belfast
UNITED KINGDOM
Telephone: +44 2890553446
E-mail: john.barron@hscni.net

Internet address(es):

General address of the contracting authority: http://www.hscbusiness.hscni.net

Address of the buyer profile: https://e-sourcingni.bravosolution.co.uk

Electronic access to information: https://e-sourcingni.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://e-sourcingni.bravosolution.co.uk

Further information can be obtained from: Business Services Organisation, Procurement and Logistics Service
Internet address: https://e-sourcingni.bravosolution.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Business Services Organisation, Procurement and Logistics Service
Internet address: https://e-sourcingni.bravosolution.co.uk

Tenders or requests to participate must be sent to: Business Services Organisation, Procurement and Logistics Service
Internet address: https://e-sourcingni.bravosolution.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Health and Social Care Board

Public Health Agency

Northern Ireland Guardian Ad Litem Agency

Business Services Organisation

Northern Ireland Social Care Council

Northern Ireland Medical & Dental Training Agency

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

PaLS — Facilities Management Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Various sites throughout Northern Ireland.

NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The scope of services required includes:
i. Soft Facilities Management Services including but not limited to:
a. Reception desk services,
b. Mailroom services,
c. Reprographic services,
d. Portering,
e. Cleaning,
f. Car Park Management,
g. Static Security,
h. CCTV Monitoring,
i. Key Holding,
j. Alarm Response,
k. Food Vending.
ii. Hard facilities Management Services including but not limited to:
a. Reactive Repairs,
b. Building Works Projects,
c. Planned Preventative Maintenance,
d. Building Fabric Maintenance,
e. Engineering,
f. Grounds Maintenance,
g. Severe Weather Measures,
h. Portable Appliance Testing (PAT),
i. Waste Management,
j. Water Hygiene,
k. Electrical Testing including ‘fixed wire’ testing,
l. Alarm Systems Testing,
m. Thermal Imaging,
n. Building Energy Management Systems,
o. Fall Arrest System Testing.
iii. Professional Services including but not limited to:
a. Building/equipment condition surveys,
b. Asbestos surveys,
c. Fire Risk Assessment,
d. Health & Safety Assessment,
e. Energy Performance Report,
f. Energy management.
The contract is intended for a period of 3 years with the option for further periods up to an additional 24 months in total.

II.1.6)Common procurement vocabulary (CPV)

79993000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 3 000 000 and 6 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: A property located at 77 Boucher Crescent, Belfast, BT12 6HU requests a number of options for security services at this site.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

16800

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 142-255073 of 26.7.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.1.2015 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.1.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 23.1.2015 – 15:01
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the user-name you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the user-name/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the on-line help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: BSO PaLS will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.12.2014

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