Facilities Management Services for School Partnership Trust Academies

Facilities Management Services for School Partnership Trust Academies

Procurement of hard and soft FM, life cycle, asset management, property development, construction, ICT and maintenance services.

UK-Doncaster: office and computing machinery, equipment and supplies except furniture and software packages

2012/S 90-148555

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

School Partnership Trust Academies
Education House, Jossey Lane, Scawthorpe, Doncaster DN
Contact point(s): School Partnership Trust Academies
For the attention of: Mark Willett
DN5 9DE Doncaster
UNITED KINGDOM
Telephone: +44 7535253420
E-mail: mark.willett@schoolpartnershiptrust.org.ik

Internet address(es):

General address of the contracting authority: http://schoolpartnershiptrust.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Other: Academy Trust
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Procurement of hard and soft FM, life cycle, asset management, property development, construction, ICT and maintenance services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Yorkshire and the Humber, East Midlands, North East England and North West England.
NUTS code UKC,UKD,UKE,UKF
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Procurement of hard and soft FM, life cycle, asset management, property development, construction, ICT and maintenance services.
II.1.6)Common procurement vocabulary (CPV)

30000000, 39000000, 45000000, 48000000, 71000000, 72000000, 90900000, 50700000, 60100000, 55520000, 70100000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Procurement of hard and soft FM, life cycle, asset management, property development, construction, ICT and maintenance services.
Estimated value excluding VAT: 20 000 000,00 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: West Yorkshire and the North East

1)Short description
Procurement of hard and soft FM, life cycle, asset management, property development, construction, ICT and maintenance services.
2)Common procurement vocabulary (CPV)

30000000, 39000000, 45000000, 48000000, 71000000, 72000000, 90900000, 50700000, 60100000, 55520000, 70100000

3)Quantity or scope
One, some or all of the services defined within the CPV codes identified above.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The services are required within 10 primary and secondary academies throughout West Yorkshire.
Lot No: 2 Lot title: South Yorkshire and Nottinghamshire
1)Short description
Procurement of hard and soft FM, life cycle, asset management, property development, construction, ICT and maintenance services.
2)Common procurement vocabulary (CPV)

30000000, 39000000, 45000000, 48000000, 71000000, 72000000, 90900000, 50700000, 60100000, 55520000, 70100000

3)Quantity or scope
One, some or all of the services defined within the CPV codes identified above.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The services are required within 15 primary and secondary academies throughout South Yorkshire and Nottinghamshire.
Lot No: 3 Lot title: East Yorkshire, North and North East Lincolnshire
1)Short description
Procurement of hard and soft FM, life cycle, asset management, property development, construction, ICT and maintenance services.
2)Common procurement vocabulary (CPV)

30000000, 39000000, 45000000, 48000000, 71000000, 72000000, 90900000, 50700000, 60100000, 55520000, 70100000

3)Quantity or scope
One, some or all of the services defined within the CPV codes identified above.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The services are required within 15 primary and secondary academies throughout East Yorkshire and North and North East Lincolnshire.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Industry standard contract terms.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Not applicable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, wherehe has suspended businedd activities or is any analogous situation arising from a similar procedure under national laws and regulations;
b) is the subject of proceedings for a declaration of bankruptcy, for an orderfor compulsory winding up or administration by the court or of an arrangementwith creditors or of any other similar proceedings under national laws and regualtions;
c) has been convicted by a judgement which has the force of res judicta in accordance with the legal provisions of the country of any offence concerning his professional conduct;
d) has been guilty of grave professional misconduct proven by means which the contracting authorities can demonstrate;
e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
f) has not fulfiled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
g) is guilty of serious misrepresentation in supplying the information requiredunder this Section or has not supplied such information;
h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article2(1) of Council Joint Action 98/733/JHA;
i) has been the subject of a conviction for corruption, as defied in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for maoney laundering.
Participants must express interest and submit completed pre-qualification questionnaires availaible from Mark Willett at School Partnership Trust Academies (mark.willett@schoolpartnershiptrust.org.uk).

Responses must be published by the date in IV.3.4.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: a) appropriate statements from banks;
b) presentation of balance sheets; a statement of the organisation’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three years
Information and formalities necessary for evaluating if requirements are met (if applicable).
See pre-qualification questionnaire available from Mark Willett at School Partnership Trust Academies (mark.willett@schoolpartnershiptrust.org.uk).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
a) list of works undertaken over the past five years, including details of value, date and site of the works;
b) indication of staff involved, whether or not belonging to the economic operator’s undertaking;
c) description of the technical facilities and mesures used by the economic operator for ensuring quality;
d) indication of the environmental management measures that the economic operator will be able to apply when undertaking the contract;
e) statement of the average annual manpower of the economic operator and the number of managerial staff for the last three years;
f) statement of the tools, plant or technical equipment available to the economic operator for carrying out the contract;
g) indicatiion of the proportion of the contract which the economic operator inends to subcontract.
Information and formalities necessary for evaluating if requirements are met (if applicable).
See pre-qualification questionnaire availaible from Mark Willett at School Partnership Trust Academies (mark.willett@schoolpartnershiptrust.org.uk).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 4
Objective criteria for choosing the limited number of candidates: Compliance with the requirements detailed within the Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SPTA Outsource
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 8.6.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
22.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
2.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

School Partnership Trust Academies
Education House Jossey Lane Scawthorpe Doncaster
DN5 9DE Doncaster
UNITED KINGDOM
E-mail: reception@schoolpartnershiptrust.org.ukj
Telephone: +44 1302800107
Internet address: www.schoolpartnershiptrust.org.uk

Body responsible for mediation procedures

Chartered Institute of Arbitrators
12 Bloomsbury Square
WC1A 2LP London
UNITED KINGDOM
E-mail: padre@drs-ciarb.com
Telephone: +44 8452707055
Internet address: http://www.padre.org.uk

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period.
Such additional information should be requested from the address in Section 1.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

School Partnership Trust Academies
Education House Jossey Lane Scawthorpe
DN5 9DE Doncaster
UNITED KINGDOM
E-mail: mark.willett@schoolpartnershiptrust.org.uk
Telephone: +44 302800107
Internet address: http://www.schoolpartnershiptrust.org.uk

VI.5)Date of dispatch of this notice:7.5.2012

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