Facilities Management Services Loughborough University London

Facilities Management Services Loughborough University London

Facilities management services covering the internal elements of a newly refurbished building on the ‘Loughborough University in London’ campus.

United Kingdom-Loughborough: Commercial property management services

2015/S 077-136458

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Loughborough University
Epinal Way
For the attention of: Tim Burton
LE11 3TU Loughborough
UNITED KINGDOM
Telephone: +44 1509222222
E-mail: t.j.burton@lboro.ac.uk

Internet address(es):

General address of the contracting authority: http://www.lboro.ac.uk

Electronic access to information: http://www.in-tendhost.com/loughborouni

Electronic submission of tenders and requests to participate: http://www.in-tendhost.com/loughborouni

Further information can be obtained from: Loughborough University
Epinal Way
For the attention of: Tim Burton
LE11 3TU Loughborough
UNITED KINGDOM
Telephone: +44 1509223610
E-mail: t.j.burton@lboro.ac.uk
Internet address: http://www.lboro.ac.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Facilities management services covering the internal elements of a newly refurbished building on the ‘Loughborough University in London’ campus.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Hackney, London.

NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contract will relate to a ‘joined-up’ facilities management / support services function to a new campus for Loughborough University within the former Olympic Site in East London, to include reception, security, maintenance, energy management and other services, to be fully described within a ‘Service Brief’ to be made available to participants.

II.1.6)Common procurement vocabulary (CPV)

70332200, 70330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 200 000 and 2 225 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment to be made on a monthly basis subject to the delivery of the services.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Must be one corporate entity.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out within the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out within the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out within the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 3

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Pricing. Weighting 40

2. Service Delivery. Weighting 35

3. Continuous Improvement. Weighting 15

4. Managing / Adapting to Change. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LU00435 – Facilities management services for LUiL

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.5.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

19.6.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The procedure opted for is the competitive procedure with negotiation.
Suppliers interested in applying for PQQ documents must do so by applying online at the address stated in I.1) and repeated again below:

http://www.in-tendhost.com/loughborouni/

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:

16.4.2015

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