Facilities Management Services Tender Dartford

Facilities Management Services Tender Dartford

Oxleas NHS Foundation Trust is seeking to re-procure an existing outsourced Auxiliary Facilities Management service to support the delivery of best quality health and social care provided to its service users and their carers.

United Kingdom-Dartford: Building and facilities management services

2016/S 193-347369

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Oxleas NHS Foundation Trust
Pinewood House, Pinewood Place
United Kingdom
Contact person: Mr Tony Nwagbolu
E-mail: tony.nwagbolu@oxleas.nhs.uk
NUTS code: UKI
Internet address(es):Main address: http://www.oxleas.nhs.uk

Address of the buyer profile: http://www.oxleas.nhs.uk

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert?advertId=4e809caf-6785-e611-8114-000c29c9ba21&fromAdvertEvent=True
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert?advertId=4e809caf-6785-e611-8114-000c29c9ba21&fromAdvertEvent=True

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Provision of Auxiliary Facilities Management Services.

Reference number: DN212339

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Oxleas NHS Foundation Trust (Trust) is seeking to re-procure an existing outsourced Auxiliary Facilities Management service to support the delivery of best quality health and social care provided to its service users and their carers.

The service contract is expected to provide high-quality, timely and proactive auxiliary services that ensures the fabric of the buildings, public health and safety and continued smooth operations of Trust services including;

a) Ensuring that the facilities are safe and secure and do not cause or create any hazard to the local environment and/or any person.

b) Provision of a service which maintains seamless operation of Trust services.

c) Maintaining aesthetically pleasing estate and environment that is conducive to the well-being of patients and staff.

d) Services that minimises disruption to the Trust’s operations.

e) Provision of a fast and reliable inter site service.

f) Provision of a high standard of cleanliness and service as required.

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

The Authority wishes to use the restricted procedure to establish and select suitable service provider for the provision of auxiliary facilities management services. Please refer to the MoI for further details.

An indicative outline of procurement timetable is:

— PQQ issue 3.10.2016

— Short-listed bidders to ITT stage 14.11.2016;

— Invitation to Tender to commencing 14.11.2016

— Proposed contract award 23.12.2016.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for further 2 12-months periods (1 year + 1 year).

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/11/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The Director of Finance, Oxleas NHS Foundation Trust
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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